The PositionJob Appointment: Full-Time
Work Schedule: 5x8 schedule with occasional work required outside of regular hours.
Work Location: This position is located at 1111 SW 2nd Ave, Room 1126, Portland, OR, 97204.
Benefits: Please check our benefits tab for an overview of the benefits of this position.
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements .
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.
About the Position:
The Portland Police Bureau's Records Division is seeking a highly skilled and detail-oriented individual to serve as the LEDS (Law Enforcement Data System) Representative and CJIS (Criminal Justice Information Services) Security Administrator. This position is critical in ensuring the security, accuracy, and efficiency of our law enforcement data systems and criminal justice information services. As th e Police Systems Coordinator , you will play a key role in administering and maintaining access to these vital systems for all members of the Police Bureau.
Law Enforcement Data System (LEDS): LEDS is a program organized within the Department of Oregon State Police. It provides a criminal justice telecommunications and information system for the State of Oregon, and is the control point for access to similar programs operated by other states and the Federal Government. The agency administrator of each agency with terminal access to LEDS must designate an agency LEDS Representative who shall be the primary contact for all matters relating to use of LEDS by the agency.
Criminal Justice Information Services (CJIS): The essential premise of the CJIS Security Policy is to provide appropriate controls to protect the full lifecycle of CJI, whether at rest or in transit. The CJIS Security Policy provides guidance for the creation, viewing, modification, transmission, dissemination, storage, and destruction of CJI. This Policy applies to every individual-contractor, private entity, noncriminal justice agency representative, or member of a criminal justice entity-with access to, or who operate in support of, criminal justice services and information.
As a Police Systems Coordinator , yo u will:
- Systems Administration: Request the creation and termination of user accounts for all employees in the system . Accesses multiple data systems including WebLEDS , NexTEST , eAgent (LEDS2020).
- Certification & Recertification Coordination : Notify users of upcoming recertification deadlines and provide guidance on recertification procedures. Monitor and ensure timely recertification of all users. Update training records in LEDS to reflect recertification dates.
- LEDS Validations: Oversee the validation of all LEDS/NCIC entries, ensuring compliance with required timelines.
- Training & Certification : Conduct LEDS certification classes for all new employees, update training records upon successful completion.
- LEDS Representative: Serve as the subject matter expert on LEDS-related matters within the Bureau. Represent the Bureau in communications with IT, other agencies, and Oregon State Police/LEDS. Coordinate preparations and responses during LEDS audits. Provide LEDS-related information for internal investigations. Assist with resetting locked passwords.
- Policy Enforcement & Maintenance: Monitor compliance with LEDS/NCIC policies and procedures. Develop and update interagency agreements as needed.
- Administrative Support: Assist with administrative functions, including ordering supplies and managing special projects.
- Other duties as assigned.
Have a question?
Contact Information:
Tamela Ressler , Senior Recruiter
Bureau of Human Resources
Tamela.Ressler@portlandoregon.gov
To QualifyApplicants must specifically address in their supplemental question responses and resume how their education, training and/or experience, demonstrates each of the following minimum qualifications : Advanced knowledge of LEDS, CJIS, and related criminal justice information systems , including experience as a subject matter expert on LEDS-related topics.
Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines .
Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.
Ability to work independently and manage multiple tasks simultaneously.
Experience creating training materials, conducting training sessions, and delivering presentations to various audiences.
Applicant must also possess :
- Abi lity to p ass an in-depth background investigation.
- Valid State Driver's license
- Law Enforcement Data System (LEDS) and National Crime Information Center (NCIC) certified within 30 days of hire.
Preferred Qualifications:- Experience as a LEDS Representative /Terminal Agency Coordinator for a law enforcement or similar agency.
The Recruitment ProcessSTEP 1: Apply online between August 26 , 2024- September 9 , 2024
Required Application Materials:
- Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
- If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips
- Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your résumé should support the details described in your responses to the supplemental questions.
- Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be?accepted.
STEP 2: Minimum Qualification Evaluation: Week of September 9 , 2024
- An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
STEP 3: Establishment of Eligible List: week of September 16 , 2024
- Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
STEP 4: Selection (Interview): October /November 2024
- Hiring bureau will review and select candidates?for an? interview.
STEP 5: Contingent Offer of Employment: November 2024
Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step.
Step 6: Background Investigation
Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly.
The information that will be required when you complete the Personal History Statement includes:
- Employment Information (past 10 years or back to age 17)
- Residential Information (past 10 years or back to age 17)
- References (8 without using the same people as coworker or supervisor references)
- Family Member Information
- Past/Present Drug Use and/or Controlled Substances
STEP 7 : Start Date: TBD
- A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional InformationClick here for additional information regarding the following:
- Click here for additional information regarding the following:
- City of Portland Core Values
- Recruitment Process - Work Status
- Equal Employment Opportunity
- Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
An Equal Opportunity/Affirmative Action EmployerA Career with the City of Portland offers many Employee BenefitsWe offer a comprehensive benefits package, including but not limited to
- Health Care (Medical, Vision and Dental)
- Carrot Fertility
- Wellness Benefits
- Life Insurance
- Long-term disability coverage to eligible employees and their families.
- Employee Assistance Plan
- Flexible Spending Accounts
- Retirement
- Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
- Family Medical Leave
- City Paid Parental Leave
AND SO MANY MORE!Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .
Closing Date/Time: 9/9/2024 11:59 PM Pacific
