City of Portland, Oregon
Portland, Oregon, United States
The Position The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills. As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision. The Hearings Office Clerk: 1. Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes. 2. Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations. 3. Maintains familiarity with the current status of business coming before the agency. 4. Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process. 5. Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents. 6. Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations. 7. Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation. 8. Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities. Successful candidates will have: • Ability or experience to maintain the confidential integrity of restricted material and information. • Experience making independent judgments and decisions while working with minimal supervision. • Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations. • Experience managing time and work under pressure to meet deadlines. • Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact. • Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations. • Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software. • Knowledge of or general familiarity with the hearings process and legal processes associated with them. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. To Qualify Candidates must have at a minimum any combination of education and experience equivalent to the following: Education/Training : High school diploma or GED; AND Experience : Three (3) years of related experience (e.g. court clerk, administrative support, secretarial work, executive assistance, etc.). Must be able to work half-time remotely from either Oregon or Washington including the maintaining of a home office space with adequate internet connection and service. Must also be able to work half-time in person in downtown Portland, Oregon or at alternative work site as determined by the Chief Hearings Officer. TO APPLY: Submit two documents: (1) A resume List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. (2) Responses to Supplemental Questions Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document. Question 1 : Describe the attributes of a “good hearings clerk.” Which one is your greatest strength, and which one presents your greatest opportunity for growth? Question 2 : What is a strategy you have used to diffuse elevated or dissatisfied encounters telephonically? Question 3 : You processed a case decision for distribution, it has already been mailed out to the parties, and you realized you made a mistake. What do you do? (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 4 : Tell us about your ability to cultivate effective working relationships with different stakeholders, including managers, team members, and colleagues from different departments (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 5 : Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 6 (Optional) : If you meet the preferred qualification below , please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Experience within the field of law such as working with attorneys, paralegals, courts, or administrative hearings offices. The Recruitment Process Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested. Recruitment Timeline (subject to change) Application period: April 22, 2024 through May 6, 2024 Applications reviewed: May 7, 2024 through May 19, 2024 First interviews: May 29, 2024 Second interviews: June 5, 2024 Job offer: June 10, 2024 Anticipated start date: July 1, 2024 (or later, if desired) Additional Information Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience. Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community. Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196 Civil Service : This position is a regular, full-time position represented by the American Federation of State, County and Municipal Employees (AFSCME) Local 189 and classified as a Fair Labor Standards Act (FLSA) NON-EXEMPT. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code. Work status: Non-citizen applicants must be authorized to work in the United States at the time of application. Work location: The position is based in the “1900 Building” located at, 1900 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule, with employees working at least 50% of their time in-person. Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/ A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 23, 2024
Full Time
The Position The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills. As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision. The Hearings Office Clerk: 1. Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes. 2. Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations. 3. Maintains familiarity with the current status of business coming before the agency. 4. Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process. 5. Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents. 6. Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations. 7. Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation. 8. Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities. Successful candidates will have: • Ability or experience to maintain the confidential integrity of restricted material and information. • Experience making independent judgments and decisions while working with minimal supervision. • Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations. • Experience managing time and work under pressure to meet deadlines. • Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact. • Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations. • Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software. • Knowledge of or general familiarity with the hearings process and legal processes associated with them. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. To Qualify Candidates must have at a minimum any combination of education and experience equivalent to the following: Education/Training : High school diploma or GED; AND Experience : Three (3) years of related experience (e.g. court clerk, administrative support, secretarial work, executive assistance, etc.). Must be able to work half-time remotely from either Oregon or Washington including the maintaining of a home office space with adequate internet connection and service. Must also be able to work half-time in person in downtown Portland, Oregon or at alternative work site as determined by the Chief Hearings Officer. TO APPLY: Submit two documents: (1) A resume List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. (2) Responses to Supplemental Questions Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document. Question 1 : Describe the attributes of a “good hearings clerk.” Which one is your greatest strength, and which one presents your greatest opportunity for growth? Question 2 : What is a strategy you have used to diffuse elevated or dissatisfied encounters telephonically? Question 3 : You processed a case decision for distribution, it has already been mailed out to the parties, and you realized you made a mistake. What do you do? (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 4 : Tell us about your ability to cultivate effective working relationships with different stakeholders, including managers, team members, and colleagues from different departments (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 5 : Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 6 (Optional) : If you meet the preferred qualification below , please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Experience within the field of law such as working with attorneys, paralegals, courts, or administrative hearings offices. The Recruitment Process Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested. Recruitment Timeline (subject to change) Application period: April 22, 2024 through May 6, 2024 Applications reviewed: May 7, 2024 through May 19, 2024 First interviews: May 29, 2024 Second interviews: June 5, 2024 Job offer: June 10, 2024 Anticipated start date: July 1, 2024 (or later, if desired) Additional Information Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience. Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community. Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196 Civil Service : This position is a regular, full-time position represented by the American Federation of State, County and Municipal Employees (AFSCME) Local 189 and classified as a Fair Labor Standards Act (FLSA) NON-EXEMPT. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code. Work status: Non-citizen applicants must be authorized to work in the United States at the time of application. Work location: The position is based in the “1900 Building” located at, 1900 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule, with employees working at least 50% of their time in-person. Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/ A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional recording and elections services to the citizens, businesses and public agencies of the County, with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using the trained and committed staff of the department and technology to advance operations. The County Clerk-Recorder-Elections Office is comprised of three units: Clerk, Recorder, and Elections. The eligible list established from this recruitment may be used to fill future vacancies in any of these areas, as well as both permanent and extra help/temporary positions. Typical duties when assigned to the Clerk’s Office are to issue birth, death and marriage vital record copies; perform civil marriages, including same sex marriages; and file fictitious business name statements. Typical duties when assigned to the Recorder’s Office are to examine documents for recording requirements, cashier transactions, scan and index documents, and process passport applications. Typical duties when assigned to the Elections Division are to process voter registration cards; process vote-by-mail requests and official ballots; survey and secure polling locations; recruit and train poll workers; file official candidate paperwork; conduct voter outreach programs; and conduct federal, state, and local elections. Election season typically results in the necessity to work some weekends, evenings, and County-observed holidays. Positions in Elections typically require a valid driver's license. This recruitment may also be used to fill other permanent or temporary/extra-help* vacancies as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours or 960 hours for CalPERS retired annuitants in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and specialized tasks within an assigned program area or work unit of the Clerk-Recorder - Elections Office, as assigned; to serve as a resource for information and assistance to the general public; and to perform other duties relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Clerk/Recorder/Elections Technician series. This class is distinguished from the Clerk/ Recorder/Elections Technician Journey by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Employees work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher level management or supervisory staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general and specialized clerical duties related to assigned functional area; compile data; summarize and maintain a variety of reports, records, lists, and files. Process and verify a variety of documents including general and legal correspondence, memos and statistical reports. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Sort and file legal and general documents and records; maintain alphabetical, index, and cross-reference files. Operate standard office equipment including computers and supporting word processing, spreadsheet, or database programs. Provide and maintain quality customer service relationships with co-workers, other County employees, and the general public. Perform related duties as assigned. In addition to the above: When assigned to Clerk Services: Participate in the daily operations and workflow of the Clerk’s Office including, but not limited to: the filing of fictitious business names; issuance of marriage licenses, birth and death certificates, and other miscellaneous filings; and the collection of fees. Issue certified copies of vital records, maps, and other documents. Participate in the cashiering, indexing, scanning and verification of vital records, fictitious business records, registrations, fish and wildlife filings, and/or other related documents. Officiate and witness marriage ceremonies, or deputize members of the public to officiate ceremonies, in accordance with State law. Receive, review, verify and enter data on a variety of legal documents and records, including marriage licenses, birth certificates, death certificates, certificates of notary, registrations, Fish & Wildlife filings, notices of determination and fictitious business names; verify identity of applicant, determine appropriate categories of action to be initiated based upon the content of the documents and applicable laws and regulations; and apply the County seal to all applications. Copy documents from microfiche; distribute to appropriate personnel for processing. Copy, prepare, and scan records and documents; make CD’s of scanned documents; roll film for documents and maps that have been recorded. Maintain logs, files, and statistical information pertaining to documents processed. When assigned to Recording: Provide customer service over the phone and in person at the recording counters; perform cashiering services. Review legal documents to determine if the documents meet recording requirements. Respond to questions from the public regarding actions taken as a result of legal documents; explain the application of the Government Code or other statutes and regulations specifying actions to be taken as a result of the information provided; prepare correspondence to answer questions regarding actions taken based on information in the documents; process passport applications. Enter information into a computer system to initiate actions based on documents received and analyzed; apply proper codes for transactions. When assigned to Elections: Compile, maintain and file voter registration documents, materials and logs; update and maintain manuals, indexes, voter registrations and inventory control files; process vote-by-mail voter requests; enter new voter registration cards; change, cancel or remove records; return incomplete voter registration cards. Verify voter materials; review precinct rosters for duplicate voters and changes noted by precinct workers; make street and precinct changes based on information from other agencies or departments; change voters to correct precinct; verify petitions using the Election Management System. Provide support to election processes and procedures; recruit, train, and direct the work of precinct poll workers; visit prospective polling places to determine desirability of locations and ensure compliance with ADA requirements; update training materials. Ensure the provision of adequate supplies and materials; maintain supply inventory; assure prompt delivery of ballot containers; assure adequacy and proper operation of voting equipment; make emergency pick-up or delivery of voting supplies. Submit documents or reports to other agencies; create and maintain National Voter Registration Act records for reporting to the State and Federal government; sort, mail out, and process out-of-county notices to appropriate counties; enter data and generate reports. Proofread sample and official ballot materials and make corrections as needed. Assist candidates, officeholders and voters with questions and elections information. Process election cost invoices and claims for payment; balance and deposit revenue; collect candidate and district election fees. Collect and summarize election cost data; calculate and prepare billing for election services. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: One year of general clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic office methods and equipment including computer systems. Basic principles and procedures of record keeping and filing. Principles and practices of customer service. Proper telephone etiquette. Basic mathematic skills. English usage, spelling, grammar and punctuation. In addition to the above: When assigned to Clerk services: Learn the different types of licenses, certificates, registrations, and other filings associated with the Clerk’s Office. Learn the procedures and laws associated with officiating marriage ceremonies. When assigned to Recording: Learn basic understanding of the various types of recorded documents. Learn operational characteristics of microfilm cameras, printers and viewers; high speed, flatbed and wide format scanners; CD burners; and associated computerized processes. When assigned to Elections: Learn operating procedures of the polls and precinct desk. Learn operating procedures of an elections warehouse. Learn basic understanding of the election procedures and conducting elections. Learn operational characteristics of equipment and materials utilized in conducting elections. Ability to: On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Perform general clerical duties in assigned area of responsibility including maintenance of appropriate records and preparation of reports. Identify and interpret technical and numerical information. Understand the various documents to be processed and analyzed. Examine and verify check records, documents and data. Respond to requests and inquiries from the general public. Maintain security and confidentiality of restricted information. Type or enter data at a speed necessary for successful job performance. Perform routine mathematical calculations. Operate office equipment including computers and supporting software applications. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Learn pertinent federal, state, and local laws, codes, and regulations. Learn to review and examine documents to determine the appropriate actions to be taken based upon the requirements of applicable codes, statutes, and regulations. Learn specialized computer programs utilized in the election process. Learn to retrieve, store and remove information in a wide variety of manual and automated filing systems. Work in a warehouse setting, as needed, including loading/unloading vehicles, and distributing supplies and equipment. In addition to the above: When assigned to Clerk services: Learn to operate specialized scanning equipment, digital cameras, and multimedia equipment. Learn to officiate marriage ceremonies, witness ceremonies, and deputize members of the public to officiate ceremonies. When assigned to Recording: Prepare letters and correspondence. Ensure identification of applicants. Research discrepancies in applications. Read and understand manuals related to recording processing requirements. Learn to operate microfilm cameras, printers and viewers; various scanners and related equipment. Learn legal requirements for processing, recording, and filing official documents including birth and death certificates, marriage licenses, fictitious business names, passports, applications, official records, and related documents. Learn legal descriptions pertaining to vital statistics, property transfers, or descriptions of real property. Learn applicable sections of the Government Codes and rules and regulations pertaining to the transactions required by documents processed. Learn to process and record a large volume of documents with a high degree of accuracy. Learn to review various legal documents to determine appropriate processing When assigned to Elections: Respond to general questions from the public with respect to election processes, laws and policies. Operate optical and bar code scanners. Sort and file election documents in compliance with mandated standards. Monitor and order election materials and supplies. Operate elections equipment and materials. Learn the organization and operating details of the Office of Elections. Learn statutes and ordinances governing election procedures including California Election Code and other codes and statutes related to voter registration, vote by mail voting and canvassing procedures. Learn principles of the National Voter Registration Act. Learn methods and techniques of training precinct and poll workers. Learn to understand, interpret and apply provisions of the California Elections Code to specific situations. SELECTION PROCEDURE Online Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The online examination is tentatively scheduled for 6/4/24 through 6/6/24. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Selection Plan Tentative Recruitment Timeline Minimum qualifications screening: week ending 5/17/24 Exam notices emailed: week ending 5/24/24 Online exam dates: 6/4/24 - 6/6/24 Exam results emailed: week of 6/17/24 Closing Date/Time: 5/13/2024 5:00:00 PM
Apr 30, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional recording and elections services to the citizens, businesses and public agencies of the County, with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using the trained and committed staff of the department and technology to advance operations. The County Clerk-Recorder-Elections Office is comprised of three units: Clerk, Recorder, and Elections. The eligible list established from this recruitment may be used to fill future vacancies in any of these areas, as well as both permanent and extra help/temporary positions. Typical duties when assigned to the Clerk’s Office are to issue birth, death and marriage vital record copies; perform civil marriages, including same sex marriages; and file fictitious business name statements. Typical duties when assigned to the Recorder’s Office are to examine documents for recording requirements, cashier transactions, scan and index documents, and process passport applications. Typical duties when assigned to the Elections Division are to process voter registration cards; process vote-by-mail requests and official ballots; survey and secure polling locations; recruit and train poll workers; file official candidate paperwork; conduct voter outreach programs; and conduct federal, state, and local elections. Election season typically results in the necessity to work some weekends, evenings, and County-observed holidays. Positions in Elections typically require a valid driver's license. This recruitment may also be used to fill other permanent or temporary/extra-help* vacancies as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours or 960 hours for CalPERS retired annuitants in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and specialized tasks within an assigned program area or work unit of the Clerk-Recorder - Elections Office, as assigned; to serve as a resource for information and assistance to the general public; and to perform other duties relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Clerk/Recorder/Elections Technician series. This class is distinguished from the Clerk/ Recorder/Elections Technician Journey by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Employees work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher level management or supervisory staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general and specialized clerical duties related to assigned functional area; compile data; summarize and maintain a variety of reports, records, lists, and files. Process and verify a variety of documents including general and legal correspondence, memos and statistical reports. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Sort and file legal and general documents and records; maintain alphabetical, index, and cross-reference files. Operate standard office equipment including computers and supporting word processing, spreadsheet, or database programs. Provide and maintain quality customer service relationships with co-workers, other County employees, and the general public. Perform related duties as assigned. In addition to the above: When assigned to Clerk Services: Participate in the daily operations and workflow of the Clerk’s Office including, but not limited to: the filing of fictitious business names; issuance of marriage licenses, birth and death certificates, and other miscellaneous filings; and the collection of fees. Issue certified copies of vital records, maps, and other documents. Participate in the cashiering, indexing, scanning and verification of vital records, fictitious business records, registrations, fish and wildlife filings, and/or other related documents. Officiate and witness marriage ceremonies, or deputize members of the public to officiate ceremonies, in accordance with State law. Receive, review, verify and enter data on a variety of legal documents and records, including marriage licenses, birth certificates, death certificates, certificates of notary, registrations, Fish & Wildlife filings, notices of determination and fictitious business names; verify identity of applicant, determine appropriate categories of action to be initiated based upon the content of the documents and applicable laws and regulations; and apply the County seal to all applications. Copy documents from microfiche; distribute to appropriate personnel for processing. Copy, prepare, and scan records and documents; make CD’s of scanned documents; roll film for documents and maps that have been recorded. Maintain logs, files, and statistical information pertaining to documents processed. When assigned to Recording: Provide customer service over the phone and in person at the recording counters; perform cashiering services. Review legal documents to determine if the documents meet recording requirements. Respond to questions from the public regarding actions taken as a result of legal documents; explain the application of the Government Code or other statutes and regulations specifying actions to be taken as a result of the information provided; prepare correspondence to answer questions regarding actions taken based on information in the documents; process passport applications. Enter information into a computer system to initiate actions based on documents received and analyzed; apply proper codes for transactions. When assigned to Elections: Compile, maintain and file voter registration documents, materials and logs; update and maintain manuals, indexes, voter registrations and inventory control files; process vote-by-mail voter requests; enter new voter registration cards; change, cancel or remove records; return incomplete voter registration cards. Verify voter materials; review precinct rosters for duplicate voters and changes noted by precinct workers; make street and precinct changes based on information from other agencies or departments; change voters to correct precinct; verify petitions using the Election Management System. Provide support to election processes and procedures; recruit, train, and direct the work of precinct poll workers; visit prospective polling places to determine desirability of locations and ensure compliance with ADA requirements; update training materials. Ensure the provision of adequate supplies and materials; maintain supply inventory; assure prompt delivery of ballot containers; assure adequacy and proper operation of voting equipment; make emergency pick-up or delivery of voting supplies. Submit documents or reports to other agencies; create and maintain National Voter Registration Act records for reporting to the State and Federal government; sort, mail out, and process out-of-county notices to appropriate counties; enter data and generate reports. Proofread sample and official ballot materials and make corrections as needed. Assist candidates, officeholders and voters with questions and elections information. Process election cost invoices and claims for payment; balance and deposit revenue; collect candidate and district election fees. Collect and summarize election cost data; calculate and prepare billing for election services. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: One year of general clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic office methods and equipment including computer systems. Basic principles and procedures of record keeping and filing. Principles and practices of customer service. Proper telephone etiquette. Basic mathematic skills. English usage, spelling, grammar and punctuation. In addition to the above: When assigned to Clerk services: Learn the different types of licenses, certificates, registrations, and other filings associated with the Clerk’s Office. Learn the procedures and laws associated with officiating marriage ceremonies. When assigned to Recording: Learn basic understanding of the various types of recorded documents. Learn operational characteristics of microfilm cameras, printers and viewers; high speed, flatbed and wide format scanners; CD burners; and associated computerized processes. When assigned to Elections: Learn operating procedures of the polls and precinct desk. Learn operating procedures of an elections warehouse. Learn basic understanding of the election procedures and conducting elections. Learn operational characteristics of equipment and materials utilized in conducting elections. Ability to: On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Perform general clerical duties in assigned area of responsibility including maintenance of appropriate records and preparation of reports. Identify and interpret technical and numerical information. Understand the various documents to be processed and analyzed. Examine and verify check records, documents and data. Respond to requests and inquiries from the general public. Maintain security and confidentiality of restricted information. Type or enter data at a speed necessary for successful job performance. Perform routine mathematical calculations. Operate office equipment including computers and supporting software applications. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Learn pertinent federal, state, and local laws, codes, and regulations. Learn to review and examine documents to determine the appropriate actions to be taken based upon the requirements of applicable codes, statutes, and regulations. Learn specialized computer programs utilized in the election process. Learn to retrieve, store and remove information in a wide variety of manual and automated filing systems. Work in a warehouse setting, as needed, including loading/unloading vehicles, and distributing supplies and equipment. In addition to the above: When assigned to Clerk services: Learn to operate specialized scanning equipment, digital cameras, and multimedia equipment. Learn to officiate marriage ceremonies, witness ceremonies, and deputize members of the public to officiate ceremonies. When assigned to Recording: Prepare letters and correspondence. Ensure identification of applicants. Research discrepancies in applications. Read and understand manuals related to recording processing requirements. Learn to operate microfilm cameras, printers and viewers; various scanners and related equipment. Learn legal requirements for processing, recording, and filing official documents including birth and death certificates, marriage licenses, fictitious business names, passports, applications, official records, and related documents. Learn legal descriptions pertaining to vital statistics, property transfers, or descriptions of real property. Learn applicable sections of the Government Codes and rules and regulations pertaining to the transactions required by documents processed. Learn to process and record a large volume of documents with a high degree of accuracy. Learn to review various legal documents to determine appropriate processing When assigned to Elections: Respond to general questions from the public with respect to election processes, laws and policies. Operate optical and bar code scanners. Sort and file election documents in compliance with mandated standards. Monitor and order election materials and supplies. Operate elections equipment and materials. Learn the organization and operating details of the Office of Elections. Learn statutes and ordinances governing election procedures including California Election Code and other codes and statutes related to voter registration, vote by mail voting and canvassing procedures. Learn principles of the National Voter Registration Act. Learn methods and techniques of training precinct and poll workers. Learn to understand, interpret and apply provisions of the California Elections Code to specific situations. SELECTION PROCEDURE Online Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The online examination is tentatively scheduled for 6/4/24 through 6/6/24. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Selection Plan Tentative Recruitment Timeline Minimum qualifications screening: week ending 5/17/24 Exam notices emailed: week ending 5/24/24 Online exam dates: 6/4/24 - 6/6/24 Exam results emailed: week of 6/17/24 Closing Date/Time: 5/13/2024 5:00:00 PM
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: First Assistant Clerk of Court - Massachusetts Appeals Court Starting Pay: $167,446.53 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner- and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The First Assistant Clerk supports the Clerk in the implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. Work is performed under the direction of the Clerk of Court. The First Assistant Clerk has direct daily supervision of the assistant clerks and all office personnel. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Clerk in the hiring, training, and professional development of assistant clerks and office personnel; and the maintenance and improvement of case processing and case management procedures. The First Assistant Clerk also performs all the duties and complies with all the position requirements of an Assistant Clerk of the Massachusetts Appeals Court, which includes the review of motions and petitions and recommending action on behalf of the court, assisting the public, and participation on court committees and in public educational programs. In the absence of the Clerk, the First Assistant manages the Clerk’s Office and has the authority to make necessary personnel and policy decisions. Essential Duties and Responsibilities: • In consultation with the Clerk, develop office objectives in furtherance of the Appeals Court's mission. • Assist the Clerk to plan, direct, and coordinate the operational activities of the Clerk's Office. • Assist the Clerk in overseeing the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Assist the Clerk in overseeing office personnel's performance, education, and discipline, and ensure proper application of the collective bargaining contract and court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. Additional Responsibilities • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts Court Rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, statuses of cases, the operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court or the Clerk's Office as active member of various court committees. • Perform or manage special projects. • Participate in or present at legal education seminars and conferences. • Interact with state and local bar associations and organizations. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Knowledge, Skills, and Abilities • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the appellate court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure; and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to occasionally alter one’s duties to appropriately address changing court conditions at any moment. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting mutual trust both personally and as First Assistant Clerk. Personnel Management Demonstrated ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least seven years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. • The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. New hires are required to work in person for a designated period of time. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-07-29
Apr 24, 2024
Full Time
Title: First Assistant Clerk of Court - Massachusetts Appeals Court Starting Pay: $167,446.53 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner- and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The First Assistant Clerk supports the Clerk in the implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. Work is performed under the direction of the Clerk of Court. The First Assistant Clerk has direct daily supervision of the assistant clerks and all office personnel. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Clerk in the hiring, training, and professional development of assistant clerks and office personnel; and the maintenance and improvement of case processing and case management procedures. The First Assistant Clerk also performs all the duties and complies with all the position requirements of an Assistant Clerk of the Massachusetts Appeals Court, which includes the review of motions and petitions and recommending action on behalf of the court, assisting the public, and participation on court committees and in public educational programs. In the absence of the Clerk, the First Assistant manages the Clerk’s Office and has the authority to make necessary personnel and policy decisions. Essential Duties and Responsibilities: • In consultation with the Clerk, develop office objectives in furtherance of the Appeals Court's mission. • Assist the Clerk to plan, direct, and coordinate the operational activities of the Clerk's Office. • Assist the Clerk in overseeing the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Assist the Clerk in overseeing office personnel's performance, education, and discipline, and ensure proper application of the collective bargaining contract and court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. Additional Responsibilities • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts Court Rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, statuses of cases, the operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court or the Clerk's Office as active member of various court committees. • Perform or manage special projects. • Participate in or present at legal education seminars and conferences. • Interact with state and local bar associations and organizations. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Knowledge, Skills, and Abilities • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the appellate court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure; and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to occasionally alter one’s duties to appropriately address changing court conditions at any moment. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting mutual trust both personally and as First Assistant Clerk. Personnel Management Demonstrated ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least seven years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. • The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. New hires are required to work in person for a designated period of time. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-07-29
THE OPPORTUNITY
In award-winning Sugar Land, Texas, the position of City Clerk entails more than just managing records and ensuring compliance with laws and procedures. It involves finding innovative solutions to enhance transparency, efficiency, and public engagement within municipal government.
ABOUT SUGAR LAND
In the heart of Sugar Land, a city pulsating with vibrancy and growth, governance takes on a trailblazing form. Here, the City of Sugar Land operates under a visionary council-manager framework, spearheading a revolution in municipal leadership. At the helm of this transformative model is the City Manager, alongside an agile Executive Team, orchestrating the synergy of 917 Full-Time Equivalent (FTE) employees and stewarding a monumental $353 million fiscal year 2024 budget.
In Sugar Land, governance isn't just about managing; it's about trailblazing. It's about harnessing the collective energy of a diverse workforce, mobilizing resources with precision, and navigating the complex terrain of urban administration with unparalleled vision. As the city strides confidently into the future, it does so not as a follower but as a pioneer — a trailblazer setting the standard for municipalities far and wide.
THE OFFICE
Entrusted with the responsibility of preserving the city's official records, the City Clerk's mandate extends far beyond mere compliance with statutes and ordinances—it embodies a commitment to excellence and innovation that sets Sugar Land apart as a beacon of good governance.
With an unwavering dedication to service, the City Clerk provides day-to-day leadership to a dynamic office of 10.5 Full-Time Equivalents (FTEs) and an operating budget of $308,426, marshaling resources with precision and purpose. But the trailblazing spirit of the City Clerk doesn't stop there. As the vanguard of records management, they navigate the complex terrain of governmental laws and procedures with finesse, ensuring that Sugar Land remains a paragon of transparency and accountability. From upholding the tenets of the Texas Open Meetings and Texas Public Information Laws to safeguarding the integrity of the electoral process as the city’s elections officer, the City Clerk's stewardship is indispensable in safeguarding the democratic fabric of the community.
THE POSITION
Reporting to the Executive Director/City Attorney, the City Clerk is the official record keeper for the City of Sugar Land and performs those duties prescribed by the laws of the State of Texas and the ordinances of the City of Sugar Land and other such duties as prescribed. By charter, the City Clerk is appointed by the City Manager with the consent of the City Council. Key areas of responsibility include management of the Office; open meetings, agendas, and minutes; elections; technology; official documents, records management, and public information.
The ideal candidate will possess a combination of leadership, strategic thinking, collaboration, innovation, and a genuine commitment to serving the community, ensuring that the City Clerk’s Office continues to thrive and evolve under their guidance. steering this vital Office toward continued success and innovation.
SALARY AND BENEFITS
The anticipated starting salary for the City Clerk is between $115,000 and $140,000, depending on qualifications. Sugar Land also offers great benefits and perks available on your first day of employment, including: City-subsidized health benefits; life and disability insurance; a variety of voluntary benefits; 6 weeks of paid parental leave for new/growing families; a robust pension plan with TMRS to set you up for a fulfilling retirement; flexible schedules and work from home opportunities; a down-to-earth casual environment and dress code; and a positive team-oriented culture stemming from a long-term commitment to innovation and inclusion. You can even bring your dog and/or cat to work if they have a solid understanding of office decorum.
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé no later than Monday, May 20, 2024, at:
www.mosaicpublic.com/careers
References will not be contacted until mutual interest has been established. Confidential inquiries are welcomed to:
Greg Nelson | greg@mosaicpublic.com | (916) 550-4100
Bryan Noblett |bryan@mosaicpublic.com | (916) 550-4100
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
The City of Sugar Land is an Equal Opportunity Employer.
Apr 22, 2024
Full Time
THE OPPORTUNITY
In award-winning Sugar Land, Texas, the position of City Clerk entails more than just managing records and ensuring compliance with laws and procedures. It involves finding innovative solutions to enhance transparency, efficiency, and public engagement within municipal government.
ABOUT SUGAR LAND
In the heart of Sugar Land, a city pulsating with vibrancy and growth, governance takes on a trailblazing form. Here, the City of Sugar Land operates under a visionary council-manager framework, spearheading a revolution in municipal leadership. At the helm of this transformative model is the City Manager, alongside an agile Executive Team, orchestrating the synergy of 917 Full-Time Equivalent (FTE) employees and stewarding a monumental $353 million fiscal year 2024 budget.
In Sugar Land, governance isn't just about managing; it's about trailblazing. It's about harnessing the collective energy of a diverse workforce, mobilizing resources with precision, and navigating the complex terrain of urban administration with unparalleled vision. As the city strides confidently into the future, it does so not as a follower but as a pioneer — a trailblazer setting the standard for municipalities far and wide.
THE OFFICE
Entrusted with the responsibility of preserving the city's official records, the City Clerk's mandate extends far beyond mere compliance with statutes and ordinances—it embodies a commitment to excellence and innovation that sets Sugar Land apart as a beacon of good governance.
With an unwavering dedication to service, the City Clerk provides day-to-day leadership to a dynamic office of 10.5 Full-Time Equivalents (FTEs) and an operating budget of $308,426, marshaling resources with precision and purpose. But the trailblazing spirit of the City Clerk doesn't stop there. As the vanguard of records management, they navigate the complex terrain of governmental laws and procedures with finesse, ensuring that Sugar Land remains a paragon of transparency and accountability. From upholding the tenets of the Texas Open Meetings and Texas Public Information Laws to safeguarding the integrity of the electoral process as the city’s elections officer, the City Clerk's stewardship is indispensable in safeguarding the democratic fabric of the community.
THE POSITION
Reporting to the Executive Director/City Attorney, the City Clerk is the official record keeper for the City of Sugar Land and performs those duties prescribed by the laws of the State of Texas and the ordinances of the City of Sugar Land and other such duties as prescribed. By charter, the City Clerk is appointed by the City Manager with the consent of the City Council. Key areas of responsibility include management of the Office; open meetings, agendas, and minutes; elections; technology; official documents, records management, and public information.
The ideal candidate will possess a combination of leadership, strategic thinking, collaboration, innovation, and a genuine commitment to serving the community, ensuring that the City Clerk’s Office continues to thrive and evolve under their guidance. steering this vital Office toward continued success and innovation.
SALARY AND BENEFITS
The anticipated starting salary for the City Clerk is between $115,000 and $140,000, depending on qualifications. Sugar Land also offers great benefits and perks available on your first day of employment, including: City-subsidized health benefits; life and disability insurance; a variety of voluntary benefits; 6 weeks of paid parental leave for new/growing families; a robust pension plan with TMRS to set you up for a fulfilling retirement; flexible schedules and work from home opportunities; a down-to-earth casual environment and dress code; and a positive team-oriented culture stemming from a long-term commitment to innovation and inclusion. You can even bring your dog and/or cat to work if they have a solid understanding of office decorum.
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé no later than Monday, May 20, 2024, at:
www.mosaicpublic.com/careers
References will not be contacted until mutual interest has been established. Confidential inquiries are welcomed to:
Greg Nelson | greg@mosaicpublic.com | (916) 550-4100
Bryan Noblett |bryan@mosaicpublic.com | (916) 550-4100
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
The City of Sugar Land is an Equal Opportunity Employer.
City of San Jose
United States, California, San Jose
The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services, including delivering fiscal, human resources, and administrative and technical support services to the Mayor's Office, City Council Offices, and for the City's Boards, Commissions and Committees.The Office of the City Clerk is recruiting for a full-time Legislative Secretary to become part of a dynamic and productive team. The Legislative Secretary reports to the City Clerk and conducts activities unique to the Office of the City Clerk, in support of the Legislative process of the City Council, assigned Council Committees, and Boards or Commissions. Successful applicants must possess strong organizational skills with the ability to establish and maintain effective working relationships. They must possess exemplary customer service and communication skills to interact effectively and respond to inquiries from the general public, elected officials, and City staff throughout the organization. A successful applicant must work well under pressure, meeting frequent deadlines. Occasional evening work may be required. The Legislative Secretary coordinates preparation of City Council agenda packets, meeting minutes, and calendars; publishes legal notices, hearings, ordinances, etc.; follows-up on Council actions to ensure timely preparation; compiles original documents, transmittal letters, affidavits and exhibits from City Council Meeting agenda items; prepares meeting minutes; processes actions resulting from meetings. Key Responsibilities In order to fulfill these job duties, a Legislative Secretary should have good knowledge of English composition, grammar, spelling and punctuation and be experienced with standard office practices and procedures with the skills necessary to organize, coordinate, and prioritize assigned tasks in order to meet established daily deadlines. The position requires the ability to type 55 words per minute with proficiency using MS Word, or equivalent, with the ability to follow strict formatting requirements for the preparation of meeting agenda, synopsis, and/or minutes for each Council, Committee, Board or Commission meeting. The employee may be expected to learn various software systems including Granicus and become proficient at posting or editing documents for publication on the web and to the GILES Records Database. Agenda : The Legislative Secretary is responsible for preparing a variety of documents (Agendas for City Council, Council Committee, Boards or Commissions) utilizing wording and layout based upon standard formats to ensure consistency and compliance with the City's legislative procedures; posting documents in accordance with State Brown Act and City Open Government requirements. The Legislative Secretary may be responsible for the assembly and distribution of those documents to elected officials, City Administration, media and the public under tight deadlines. Minutes : Responsibilities include attending City Council, Council Committee, Board or Commission meetings and taking complete notes of actions taken while utilizing Granicus software and/or other audio recording equipment to provide for storage and playback. Subsequently, the Legislative Secretary is responsible for preparing a synopsis and/or minutes of the meeting which accurately reflect the course of the proceedings and actions taken by the body for the approval by the City Clerk for publication and distribution within prescribed deadlines. The Legislative Secretary must selectively condense and paraphrase the discussions while exercising care to include relevant materials and to accurately record the vote(s) taken. The development of complete synopsis and/or minutes requires the Legislative Secretary to review all documents on which the Council, Council Committee, Board or Commission has taken action to ensure that the documentation is complete and accurate. Records Management : The Office of the City Clerk is responsible for maintaining records and documents and other public disclosures required under State and local laws to be filed by elected officials, candidates for public office, lobbyists, campaigns, Board and Commission members, designated employees, and other governmental agencies. The Legislative Secretary is responsible for reading, indexing, filing, researching and retrieving documents considered and acted upon by the City Council, Council Committee, Board or Commission, as well as other documents required to be filed with the City Clerk including contracts, agreements, maps, disclosure forms, etc. The Office must respond to requests under the California Public Records Act for information from members of the public and media and/or research information, as well as records and documents requested by various City departments and other public agencies. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and Departmental procedures/policies and federal and state rules and regulations. Initiative - exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance. Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner. Problem Solving - approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Teamwork & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Computer Skills - experienced with common business computer applications including but not limited to: MS Office 365, MS Word, MS PowerPoint, MS Access, and MS Excel. Experience using database applications, PeopleSoft, and FMS. Ability to learn new applications as changing technology and procedures require. Communication Skills - communicates and listens effectively and responds in a timely, effective, positive, and respectful manner, displaying openness to other people's ideas and thoughts; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form. Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Reliability - completes quality work assignments in a timely and efficient manner; fulfill
s responsibilities and maintains confidentiality as appropriate. Combination of training and experience equivalent to the following: Education : Successful completion of high school or equivalent General Education Development (GED) Test or California Proficiency Certificate Experience : Six (6) years of experience in clerical and secretarial work, including two (2) years providing individual support to an executive. Acceptable Substitution : Completion of two (2) years undergraduate course work from an accredited college or university and one (1) year experience assembling and verifying data for complex reports, records, or databases OR acting as lead to clerical staff Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews , one of which may include a practical/writing exercise . You must answer all j ob-specific questions i n order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach your resume as part of the application process. If you have questions about the duties of these positions, the selection or hiring processes, please contact Joy Rodriguez at joy.rodriguez@sanjoseca.gov.
Apr 14, 2024
Full Time
The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services, including delivering fiscal, human resources, and administrative and technical support services to the Mayor's Office, City Council Offices, and for the City's Boards, Commissions and Committees.The Office of the City Clerk is recruiting for a full-time Legislative Secretary to become part of a dynamic and productive team. The Legislative Secretary reports to the City Clerk and conducts activities unique to the Office of the City Clerk, in support of the Legislative process of the City Council, assigned Council Committees, and Boards or Commissions. Successful applicants must possess strong organizational skills with the ability to establish and maintain effective working relationships. They must possess exemplary customer service and communication skills to interact effectively and respond to inquiries from the general public, elected officials, and City staff throughout the organization. A successful applicant must work well under pressure, meeting frequent deadlines. Occasional evening work may be required. The Legislative Secretary coordinates preparation of City Council agenda packets, meeting minutes, and calendars; publishes legal notices, hearings, ordinances, etc.; follows-up on Council actions to ensure timely preparation; compiles original documents, transmittal letters, affidavits and exhibits from City Council Meeting agenda items; prepares meeting minutes; processes actions resulting from meetings. Key Responsibilities In order to fulfill these job duties, a Legislative Secretary should have good knowledge of English composition, grammar, spelling and punctuation and be experienced with standard office practices and procedures with the skills necessary to organize, coordinate, and prioritize assigned tasks in order to meet established daily deadlines. The position requires the ability to type 55 words per minute with proficiency using MS Word, or equivalent, with the ability to follow strict formatting requirements for the preparation of meeting agenda, synopsis, and/or minutes for each Council, Committee, Board or Commission meeting. The employee may be expected to learn various software systems including Granicus and become proficient at posting or editing documents for publication on the web and to the GILES Records Database. Agenda : The Legislative Secretary is responsible for preparing a variety of documents (Agendas for City Council, Council Committee, Boards or Commissions) utilizing wording and layout based upon standard formats to ensure consistency and compliance with the City's legislative procedures; posting documents in accordance with State Brown Act and City Open Government requirements. The Legislative Secretary may be responsible for the assembly and distribution of those documents to elected officials, City Administration, media and the public under tight deadlines. Minutes : Responsibilities include attending City Council, Council Committee, Board or Commission meetings and taking complete notes of actions taken while utilizing Granicus software and/or other audio recording equipment to provide for storage and playback. Subsequently, the Legislative Secretary is responsible for preparing a synopsis and/or minutes of the meeting which accurately reflect the course of the proceedings and actions taken by the body for the approval by the City Clerk for publication and distribution within prescribed deadlines. The Legislative Secretary must selectively condense and paraphrase the discussions while exercising care to include relevant materials and to accurately record the vote(s) taken. The development of complete synopsis and/or minutes requires the Legislative Secretary to review all documents on which the Council, Council Committee, Board or Commission has taken action to ensure that the documentation is complete and accurate. Records Management : The Office of the City Clerk is responsible for maintaining records and documents and other public disclosures required under State and local laws to be filed by elected officials, candidates for public office, lobbyists, campaigns, Board and Commission members, designated employees, and other governmental agencies. The Legislative Secretary is responsible for reading, indexing, filing, researching and retrieving documents considered and acted upon by the City Council, Council Committee, Board or Commission, as well as other documents required to be filed with the City Clerk including contracts, agreements, maps, disclosure forms, etc. The Office must respond to requests under the California Public Records Act for information from members of the public and media and/or research information, as well as records and documents requested by various City departments and other public agencies. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and Departmental procedures/policies and federal and state rules and regulations. Initiative - exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance. Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner. Problem Solving - approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Teamwork & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Computer Skills - experienced with common business computer applications including but not limited to: MS Office 365, MS Word, MS PowerPoint, MS Access, and MS Excel. Experience using database applications, PeopleSoft, and FMS. Ability to learn new applications as changing technology and procedures require. Communication Skills - communicates and listens effectively and responds in a timely, effective, positive, and respectful manner, displaying openness to other people's ideas and thoughts; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form. Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Reliability - completes quality work assignments in a timely and efficient manner; fulfill
s responsibilities and maintains confidentiality as appropriate. Combination of training and experience equivalent to the following: Education : Successful completion of high school or equivalent General Education Development (GED) Test or California Proficiency Certificate Experience : Six (6) years of experience in clerical and secretarial work, including two (2) years providing individual support to an executive. Acceptable Substitution : Completion of two (2) years undergraduate course work from an accredited college or university and one (1) year experience assembling and verifying data for complex reports, records, or databases OR acting as lead to clerical staff Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews , one of which may include a practical/writing exercise . You must answer all j ob-specific questions i n order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach your resume as part of the application process. If you have questions about the duties of these positions, the selection or hiring processes, please contact Joy Rodriguez at joy.rodriguez@sanjoseca.gov.
Contra Costa County, CA
Contra Costa County, California, United States
The Position ***This is a continuous recruitment*** ***Qualified candidates are encouraged to apply immediately*** Why join Contra Costa County? Are you interested in pursuing a new opportunity and a career in public service? Contra Costa County is seeking talented and qualified individuals to fill clerical vacancies throughout the County! Once on board, there are opportunities for Clerk-Experienced Level employees to advance to Clerk-Senior Level after satisfying the requirements. Also, there are potential advancement opportunities to other specialized and supervisory clerical positions. Typing Positions : To be considered for typing positions, applicants must complete a typing test validating the ability to type at least 40 net words per minute. If you do not already have a typing certificate, you may utilize the following resource to take an online typing test: Visit https://es.eskill.com/es/quiz?testId=ffc84be3af23ce70 to take an online typing test. Test results will be sent to you via email, please attach them to your application. Candidates who do not include a valid typing test score will be considered for non-typing positions only. Bilingual candidates are strongly encouraged to apply. We offer a monthly salary differential of $200 to employees in assignments that require bilingual proficiency. To read the complete Clerk - Experienced Level job description, please visit this website https://www.contracosta.ca.gov/1338/Job-Descriptions For Frequently Asked Questions regarding this recruitment, please click on the following link before applying: https://www.contracosta.ca.gov/DocumentCenter/View/75126/FAQ-Clerk-Clerk-Experienced-Level-Continuous-PDF The eligible list established from this recruitment may remain in effect for six (6) months. We are looking for someone who is: Detail oriented. You will be responsible for ensuring accuracy of written communications, numbers, or data entry Customer focused. Your role will require you to be responsive and proactive when addressing customer needs Organized. You will need to balance multiple assignments and priorities in a fast-paced environment Dependable. Your assigned unit will rely on you for support What you will typically be responsible for: General office duties such as typing, scanning, proofreading, filing, and email correspondence Receiving mail and processing it or routing it to the appropriate person Entering and maintaining data or other information in a computer database Checking forms for accuracy and proper completion Proofreading information such as records or reports Screening phone calls, answering questions, taking messages, or forwarding to appropriate person for resolution A few reasons you might love this job: Your work will have a direct impact on the County's ability to provide important public services There is opportunity for promotional growth There is a wide variety of County departments with clerical staffing needs, so you can expand the breadth of your experience A few challenges you might face in this job : Your customers will include some people with strong personalities and/or high expectations Tasks can vary depending upon the operational need and the department you are assigned to work You will work in a highly regulated government environment Competencies Required: Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Attention to Detail: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Customer Focus: Attending to the needs and expectations of customers Using Technology: Working with electronic hardware and software applications Professional & Technical Expertise: Applying technical subject matter to the job Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Fact Finding: Obtaining facts and data pertaining to an issue or question Mathematical Facility: Performing computations and solving mathematical problems Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Self-Management: Showing personal organization, self-discipline, and dependability Adaptability: Responding positively to change and modifying behavior as the situation requires EXAM DATES Tentative Online Written Exams: February 2024 (For applications received 12/11/23 - 2/4/24) April 2024 (For applications received 2/5/24 - 4/7/24) June 2024 ( For applications received 4/8/24 - 6/2/24) August 2024 (For applications received 6/3/24 - 8/4/24) Minimum Qualifications Typing Skills: The ability to type at a speed of not less than 40 words per minute from clear manuscript or printed or typewritten copy. Employees who are in positions which do not require typing, or classifications which require typing at a lower speed, may be required to demonstrate their ability to type 40 words per minute before appointment, transfer or reassignment into positions requiring typing. Level B: One (1) year of full-time office clerical experience, or equivalent animal related clerical experience. Selection Process Selection Process: Application Filing and Evaluation : Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Online Multiple-Choice Test : Candidates invited to take the online skills assessment will need access to a computer and internet. Candidates will be evaluated on necessary knowledge and skills that may include, but are not limited to: clerical skills, mathematical ability, grammar and vocabulary, interpersonal skills, and customer service. Candidates are not permitted to retake the same assessment within a six (6) month period. If you apply for another recruitment that uses this exam and the test is scheduled within six (6) months of the date you took the test this time, you will not have the option to re-take the exam. 3. Final Selection Interviews : Vary dependent upon the departments filling vacancies. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment-specific questions, please contact HR at Jobs@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Apr 09, 2024
Full Time
The Position ***This is a continuous recruitment*** ***Qualified candidates are encouraged to apply immediately*** Why join Contra Costa County? Are you interested in pursuing a new opportunity and a career in public service? Contra Costa County is seeking talented and qualified individuals to fill clerical vacancies throughout the County! Once on board, there are opportunities for Clerk-Experienced Level employees to advance to Clerk-Senior Level after satisfying the requirements. Also, there are potential advancement opportunities to other specialized and supervisory clerical positions. Typing Positions : To be considered for typing positions, applicants must complete a typing test validating the ability to type at least 40 net words per minute. If you do not already have a typing certificate, you may utilize the following resource to take an online typing test: Visit https://es.eskill.com/es/quiz?testId=ffc84be3af23ce70 to take an online typing test. Test results will be sent to you via email, please attach them to your application. Candidates who do not include a valid typing test score will be considered for non-typing positions only. Bilingual candidates are strongly encouraged to apply. We offer a monthly salary differential of $200 to employees in assignments that require bilingual proficiency. To read the complete Clerk - Experienced Level job description, please visit this website https://www.contracosta.ca.gov/1338/Job-Descriptions For Frequently Asked Questions regarding this recruitment, please click on the following link before applying: https://www.contracosta.ca.gov/DocumentCenter/View/75126/FAQ-Clerk-Clerk-Experienced-Level-Continuous-PDF The eligible list established from this recruitment may remain in effect for six (6) months. We are looking for someone who is: Detail oriented. You will be responsible for ensuring accuracy of written communications, numbers, or data entry Customer focused. Your role will require you to be responsive and proactive when addressing customer needs Organized. You will need to balance multiple assignments and priorities in a fast-paced environment Dependable. Your assigned unit will rely on you for support What you will typically be responsible for: General office duties such as typing, scanning, proofreading, filing, and email correspondence Receiving mail and processing it or routing it to the appropriate person Entering and maintaining data or other information in a computer database Checking forms for accuracy and proper completion Proofreading information such as records or reports Screening phone calls, answering questions, taking messages, or forwarding to appropriate person for resolution A few reasons you might love this job: Your work will have a direct impact on the County's ability to provide important public services There is opportunity for promotional growth There is a wide variety of County departments with clerical staffing needs, so you can expand the breadth of your experience A few challenges you might face in this job : Your customers will include some people with strong personalities and/or high expectations Tasks can vary depending upon the operational need and the department you are assigned to work You will work in a highly regulated government environment Competencies Required: Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Attention to Detail: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Customer Focus: Attending to the needs and expectations of customers Using Technology: Working with electronic hardware and software applications Professional & Technical Expertise: Applying technical subject matter to the job Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Fact Finding: Obtaining facts and data pertaining to an issue or question Mathematical Facility: Performing computations and solving mathematical problems Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Self-Management: Showing personal organization, self-discipline, and dependability Adaptability: Responding positively to change and modifying behavior as the situation requires EXAM DATES Tentative Online Written Exams: February 2024 (For applications received 12/11/23 - 2/4/24) April 2024 (For applications received 2/5/24 - 4/7/24) June 2024 ( For applications received 4/8/24 - 6/2/24) August 2024 (For applications received 6/3/24 - 8/4/24) Minimum Qualifications Typing Skills: The ability to type at a speed of not less than 40 words per minute from clear manuscript or printed or typewritten copy. Employees who are in positions which do not require typing, or classifications which require typing at a lower speed, may be required to demonstrate their ability to type 40 words per minute before appointment, transfer or reassignment into positions requiring typing. Level B: One (1) year of full-time office clerical experience, or equivalent animal related clerical experience. Selection Process Selection Process: Application Filing and Evaluation : Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Online Multiple-Choice Test : Candidates invited to take the online skills assessment will need access to a computer and internet. Candidates will be evaluated on necessary knowledge and skills that may include, but are not limited to: clerical skills, mathematical ability, grammar and vocabulary, interpersonal skills, and customer service. Candidates are not permitted to retake the same assessment within a six (6) month period. If you apply for another recruitment that uses this exam and the test is scheduled within six (6) months of the date you took the test this time, you will not have the option to re-take the exam. 3. Final Selection Interviews : Vary dependent upon the departments filling vacancies. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment-specific questions, please contact HR at Jobs@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Description The County of Yuba is currently recruiting for the flexibly staffed position of Elections Clerk I-II in the Elections Division within the Clerk-Recorder’s Office for both Extra Help and Full Time positions. This position reports directly to the Registrar of Voters Manager. This class is flexibly staffed, and incumbents may advance to the II-level after gaining experience, demonstrating proficiency, and meeting the qualifications. Initially under close supervision, incumbents learn state and federal laws, rules and regulations related to conducting elections as well as County policies and procedures. As experience is gained, assignments become more complex and are performed under more general supervision. Incumbent to this position will assist in conducting elections; process voter registration; maintain voter registration database; review and accept election filings; coordinate poll workers and polling facilities; proof printed, audio and electronic election materials; track, prepare and test electronic voting equipment; and perform other duties as assigned. EXAMPLES OF DUTIES: Perform general and specialized clerical duties related to assigned functional area. Process and verify a variety of documents including general and legal correspondence, memos and statistical data. Provide and maintain quality customer service relationships with co-workers, other County employees and the general public. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Accept, process, issue, file and purge affidavits of registration; enter information into an automated system for voter registration maintenance. Issue, receive, review and file nomination papers for public office. Deposit filing fees and issue receipts; collect and summarize election cost data. Coordinate and schedule precinct poll workers; assist in development of poll worker training. Job Description URL: https://cms7files.revize.com/yubaca/Yuba%20County/Human%20Resources%20and%20Orga... Job PDF: Elections Clerk OUF Flyer.pdf Ideal Candidate If you would like to be a part of supporting the democratic process, then you are our ideal candidate! You must have a desire to learn about the election process; record maintenance, knowledge of laws, regulations and procedures governing voter registration, equipment and materials utilized in elections; You should possess basic knowledge of standard office practices and procedures, including the operation of standard office equipment. Possess the ability to prepare clear and concise reports, correspondence, and other written materials; providing prompt, courteous and accurate customer service and maintain composure even in difficult situations. Required Qualifications: Minimum Level I: Graduation from high school and three (3) years of clerical experience which has involved researching and/or processing documents in accordance with laws, codes and/or other regulations. Preferred Level I: In addition to the I-level minimum, completion of one year of college (30 semester units) with major course work in business administration, geography, history, political science, public administration or a related field and one additional year of specialized experience in elections programs such as voter registration, candidate filing or absentee voting. Minimum Level II: In addition to the I-level minimum, one year of experience at a level equivalent to the County’s class of Elections Clerk I. Preferred Level II: In addition to the II-level minimum, completion of two years of college (60 semester units) with major course work in business administration, geography, history, political science, public administration or a related field and two additional years of specialized experience in election programs such as voter registration, candidate filing or absentee voting. Special Requirements: Must have the ability to type at a rate of 40 net words per minute. Significant evening and weekend work required during each election cycle-often with little or no advance notice. Must successfully complete an extensive and thorough background investigation which includes Live Scan fingerprinting prior to hire. Will be required to perform disaster service activities pursuant to Government Code 3100-3109. Licenses and Certifications: The ability to obtain a valid California Class C driver’s license within ten (10) days of employment. Benefits HIRING RANGE: Level I: $3,255 - $3,581 Level II: $3,558 - $3,914 EXTRA-HELP LEVEL I: $18.78 - $20.64/Hourly (DOE) EXTRA-HELP LEVEL II: $20.53 - $22.58/Hourly (DOE) FULL-TIME BENEFITS: MERIT INCREASE : Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link . RETIREMENT MISCELLANEOUS: Classic: 2% @ 55 New: 2% @ 62 For more information about CalPERS Pension, please visit CalPERS Retirement . SOCIAL SECURITY: Yuba County does not participate in the Social Security Program MEDICARE: Yuba County does participate in the Medicare Program. STATE DISABILITY INSURANCE: SDI provides benefits to employees who are unable to work due to non-work-related illness or injury. Paid Family Leave (PFL) automatically covers persons covered by SDI. MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and see General Resources. DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits. *Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage. LIFE INSURANCE: County provides $50,000 in life insurance coverage. Employees may purchase additional coverage for themselves and dependents. EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member. DEFERRED COMPENSATION: One Voluntary Deferred Compensation plan is available. UNION AFFILIATION: Yuba County Employee Association (YCEA) . To learn more visit Labor Relations . F or Leave Accrual Rates and Specialty Pays for classifications within the Yuba County Employees Association Bargaining Unit, please reference this Yuba County Employee's Association (YCEA) Benefits Summary . Special Instructions Open Until Filled: Review Date April 24, 2024 APPLICATION SCREENING: An official Yuba County employment application must be submitted by final filing deadline. Applications must include supplemental questionnaire, copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration. TO APPLY ON-LINE APPLICATION: Applications may be submitted on-line through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application and Supplemental Questionnaire. OR HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application and Supplemental Questionnaire by visiting our website at http://www.yuba.org . Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted. All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County. Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers. Applicants must provide the following documents with their application by the filing deadline: Completed Yuba County Employment Application (OnLine or Hard Copy) Supplemental Questionnaire Any Diplomas and Unofficial Transcripts Copies of Related Certifications (Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx ) MINIMUM QUALIFICATIONS: The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures. RECRUITMENT SELECTION PROCESSES: The recruitment process involves multiple steps which may include but are not limited to: Supplemental Questionnaire Exams Department Interviews (Please note: The entire recruitment process from recruitment opening date to start date could take 10 - 12 weeks for successful candidates). SUPPLEMENTAL QUESTIONNAIRE: A completed supplemental questionnaire is an essential part of the examination process for this position. The responses will be reviewed for sufficient detail and will be rated according to pre-determined guidelines. Please include; 1) Places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to the questions. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Any experience and/or training listed MUST be identified on your application. Resumes, letters and other materials will not be evaluated or considered as responses to the supplemental questionnaire. EXAM: Applicants who have successfully met the position qualifications and completed any screening processes must successfully complete a CPS-HR Exam with a passing score to continue to the next phase of the recruitment process. This exam may be administered in a written format or online using County computers. TYPING SELF CERTIFICATION: Must have the ability to type at the speed of 40 net words per minute. TESTING ACCOMMODATION: If special accommodations are required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860. VETERAN’S CREDIT: All applicants who have successfully completed the application/selection procedures and examination process may be eligible for veteran’s credit. Applicants must have served on active duty for a period of not less than 90 days in the armed forces in time of war or national emergency, or in time of peace in a campaign or expedition for service in which a medal has been authorized by the government of the United States and who has been discharged or released under honorable conditions, and widows of such persons shall be allowed credit. Military Records Form DD214 must be submitted for further review and determination of appropriate credits. WAIVER OF SELECTION PROCEDURES: When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances. EMPLOYMENT ELIGIBILITY LIST: An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview. DEPARTMENTAL INTERVIEW: The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense. Recruitment Contact Contact phone: (530)749-7875 Contact email: dbardford@co.yuba.ca.us Closing Date/Time: Until filled
Apr 04, 2024
Full Time
Description The County of Yuba is currently recruiting for the flexibly staffed position of Elections Clerk I-II in the Elections Division within the Clerk-Recorder’s Office for both Extra Help and Full Time positions. This position reports directly to the Registrar of Voters Manager. This class is flexibly staffed, and incumbents may advance to the II-level after gaining experience, demonstrating proficiency, and meeting the qualifications. Initially under close supervision, incumbents learn state and federal laws, rules and regulations related to conducting elections as well as County policies and procedures. As experience is gained, assignments become more complex and are performed under more general supervision. Incumbent to this position will assist in conducting elections; process voter registration; maintain voter registration database; review and accept election filings; coordinate poll workers and polling facilities; proof printed, audio and electronic election materials; track, prepare and test electronic voting equipment; and perform other duties as assigned. EXAMPLES OF DUTIES: Perform general and specialized clerical duties related to assigned functional area. Process and verify a variety of documents including general and legal correspondence, memos and statistical data. Provide and maintain quality customer service relationships with co-workers, other County employees and the general public. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Accept, process, issue, file and purge affidavits of registration; enter information into an automated system for voter registration maintenance. Issue, receive, review and file nomination papers for public office. Deposit filing fees and issue receipts; collect and summarize election cost data. Coordinate and schedule precinct poll workers; assist in development of poll worker training. Job Description URL: https://cms7files.revize.com/yubaca/Yuba%20County/Human%20Resources%20and%20Orga... Job PDF: Elections Clerk OUF Flyer.pdf Ideal Candidate If you would like to be a part of supporting the democratic process, then you are our ideal candidate! You must have a desire to learn about the election process; record maintenance, knowledge of laws, regulations and procedures governing voter registration, equipment and materials utilized in elections; You should possess basic knowledge of standard office practices and procedures, including the operation of standard office equipment. Possess the ability to prepare clear and concise reports, correspondence, and other written materials; providing prompt, courteous and accurate customer service and maintain composure even in difficult situations. Required Qualifications: Minimum Level I: Graduation from high school and three (3) years of clerical experience which has involved researching and/or processing documents in accordance with laws, codes and/or other regulations. Preferred Level I: In addition to the I-level minimum, completion of one year of college (30 semester units) with major course work in business administration, geography, history, political science, public administration or a related field and one additional year of specialized experience in elections programs such as voter registration, candidate filing or absentee voting. Minimum Level II: In addition to the I-level minimum, one year of experience at a level equivalent to the County’s class of Elections Clerk I. Preferred Level II: In addition to the II-level minimum, completion of two years of college (60 semester units) with major course work in business administration, geography, history, political science, public administration or a related field and two additional years of specialized experience in election programs such as voter registration, candidate filing or absentee voting. Special Requirements: Must have the ability to type at a rate of 40 net words per minute. Significant evening and weekend work required during each election cycle-often with little or no advance notice. Must successfully complete an extensive and thorough background investigation which includes Live Scan fingerprinting prior to hire. Will be required to perform disaster service activities pursuant to Government Code 3100-3109. Licenses and Certifications: The ability to obtain a valid California Class C driver’s license within ten (10) days of employment. Benefits HIRING RANGE: Level I: $3,255 - $3,581 Level II: $3,558 - $3,914 EXTRA-HELP LEVEL I: $18.78 - $20.64/Hourly (DOE) EXTRA-HELP LEVEL II: $20.53 - $22.58/Hourly (DOE) FULL-TIME BENEFITS: MERIT INCREASE : Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link . RETIREMENT MISCELLANEOUS: Classic: 2% @ 55 New: 2% @ 62 For more information about CalPERS Pension, please visit CalPERS Retirement . SOCIAL SECURITY: Yuba County does not participate in the Social Security Program MEDICARE: Yuba County does participate in the Medicare Program. STATE DISABILITY INSURANCE: SDI provides benefits to employees who are unable to work due to non-work-related illness or injury. Paid Family Leave (PFL) automatically covers persons covered by SDI. MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and see General Resources. DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits. *Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage. LIFE INSURANCE: County provides $50,000 in life insurance coverage. Employees may purchase additional coverage for themselves and dependents. EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member. DEFERRED COMPENSATION: One Voluntary Deferred Compensation plan is available. UNION AFFILIATION: Yuba County Employee Association (YCEA) . To learn more visit Labor Relations . F or Leave Accrual Rates and Specialty Pays for classifications within the Yuba County Employees Association Bargaining Unit, please reference this Yuba County Employee's Association (YCEA) Benefits Summary . Special Instructions Open Until Filled: Review Date April 24, 2024 APPLICATION SCREENING: An official Yuba County employment application must be submitted by final filing deadline. Applications must include supplemental questionnaire, copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration. TO APPLY ON-LINE APPLICATION: Applications may be submitted on-line through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application and Supplemental Questionnaire. OR HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application and Supplemental Questionnaire by visiting our website at http://www.yuba.org . Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted. All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County. Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers. Applicants must provide the following documents with their application by the filing deadline: Completed Yuba County Employment Application (OnLine or Hard Copy) Supplemental Questionnaire Any Diplomas and Unofficial Transcripts Copies of Related Certifications (Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx ) MINIMUM QUALIFICATIONS: The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures. RECRUITMENT SELECTION PROCESSES: The recruitment process involves multiple steps which may include but are not limited to: Supplemental Questionnaire Exams Department Interviews (Please note: The entire recruitment process from recruitment opening date to start date could take 10 - 12 weeks for successful candidates). SUPPLEMENTAL QUESTIONNAIRE: A completed supplemental questionnaire is an essential part of the examination process for this position. The responses will be reviewed for sufficient detail and will be rated according to pre-determined guidelines. Please include; 1) Places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to the questions. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Any experience and/or training listed MUST be identified on your application. Resumes, letters and other materials will not be evaluated or considered as responses to the supplemental questionnaire. EXAM: Applicants who have successfully met the position qualifications and completed any screening processes must successfully complete a CPS-HR Exam with a passing score to continue to the next phase of the recruitment process. This exam may be administered in a written format or online using County computers. TYPING SELF CERTIFICATION: Must have the ability to type at the speed of 40 net words per minute. TESTING ACCOMMODATION: If special accommodations are required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860. VETERAN’S CREDIT: All applicants who have successfully completed the application/selection procedures and examination process may be eligible for veteran’s credit. Applicants must have served on active duty for a period of not less than 90 days in the armed forces in time of war or national emergency, or in time of peace in a campaign or expedition for service in which a medal has been authorized by the government of the United States and who has been discharged or released under honorable conditions, and widows of such persons shall be allowed credit. Military Records Form DD214 must be submitted for further review and determination of appropriate credits. WAIVER OF SELECTION PROCEDURES: When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances. EMPLOYMENT ELIGIBILITY LIST: An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview. DEPARTMENTAL INTERVIEW: The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense. Recruitment Contact Contact phone: (530)749-7875 Contact email: dbardford@co.yuba.ca.us Closing Date/Time: Until filled
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Assistant Clerk Magistrate - Suffolk Superior Court - Criminal Pay Grade: Statutory Starting Pay: $134,389.69 Departmental Mission Statement: The Superior Court, the trial court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/superior-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. A lawyer who is licensed to practice in Massachusetts preferred. A lawyer who has practiced in the Superior Court (ideally with 10 years of experience) preferred. Position Summary: This position involves responsible legal work and supervisory responsibilities. • The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk or First Assistant Clerk. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Duties: (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.) • Assists judge with general management and operation of session and provides continuity on case management. • Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders. • Maintains docket record of events and schedules on automated case management system. • Schedules and attends hearings, conferences, and trials and notifies counsel and others. • Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court. • Assists judge with empanelment of jurors, the trial, and the taking and affirmation of verdict. • Administers oaths as required. • Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings. • Assists judge with conducting telephone and video conferences. • Prepares judgments and other orders at direction of judge. • Responds to attorney and pro se inquiries regarding scheduling and other matters. • Maintains, prepares, and organizes case files. • Organizes and collects papers and files for motion hearings and other conferences. • Monitors and maintains electronic recordation of court proceedings as required. • Receives and examines all papers, exhibits, briefs, and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court. • Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure. • Assembles, certifies, and transmits copies of records when properly requested by other courts and parties. • Issues process as required by the court. • Accepts and records all fees, bail, and other monies received. • Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court's permission to perform necessary medical procedures). • Exercise’s supervision over support personnel in the Clerk's Office as appropriate. • Participates in educational seminars and programs. •Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court. •Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws, and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Closing Date/Time: 2024-07-29
Mar 07, 2024
Full Time
Title: Assistant Clerk Magistrate - Suffolk Superior Court - Criminal Pay Grade: Statutory Starting Pay: $134,389.69 Departmental Mission Statement: The Superior Court, the trial court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/superior-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. A lawyer who is licensed to practice in Massachusetts preferred. A lawyer who has practiced in the Superior Court (ideally with 10 years of experience) preferred. Position Summary: This position involves responsible legal work and supervisory responsibilities. • The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk or First Assistant Clerk. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Duties: (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.) • Assists judge with general management and operation of session and provides continuity on case management. • Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders. • Maintains docket record of events and schedules on automated case management system. • Schedules and attends hearings, conferences, and trials and notifies counsel and others. • Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court. • Assists judge with empanelment of jurors, the trial, and the taking and affirmation of verdict. • Administers oaths as required. • Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings. • Assists judge with conducting telephone and video conferences. • Prepares judgments and other orders at direction of judge. • Responds to attorney and pro se inquiries regarding scheduling and other matters. • Maintains, prepares, and organizes case files. • Organizes and collects papers and files for motion hearings and other conferences. • Monitors and maintains electronic recordation of court proceedings as required. • Receives and examines all papers, exhibits, briefs, and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court. • Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure. • Assembles, certifies, and transmits copies of records when properly requested by other courts and parties. • Issues process as required by the court. • Accepts and records all fees, bail, and other monies received. • Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court's permission to perform necessary medical procedures). • Exercise’s supervision over support personnel in the Clerk's Office as appropriate. • Participates in educational seminars and programs. •Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court. •Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws, and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Closing Date/Time: 2024-07-29
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Senior Administrative Legal Clerk classification is assigned to the Sheriff's Office, the District Attorney's Office, and the Probation Department. The Corrections Division of the Sheriff's Office is seeking to fill one Senior Administrative Legal Clerk vacancy. This position will perform a variety of more specialized administrative clerical work and is responsible for supervising and supporting Administrative Legal Clerks working in warrants, booking, and front office with their assigned duties. Senior positions in this division receive an additional 5% Jail Shift Supervisor Pay. This division requires working 12-hour shifts, including nights, weekends and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based upon seniority. In addition to the base hourly rate listed above, individuals assigned to the jail will receive Jail Incentive Pay of 5%, as well as a yearly uniform allowance of $750.00. Those assigned to work the night shift will receive a shift differential of 7.5%. Those assigned to work as a shift supervisor will receive an additional 5% of base salary. To view a recruitment video for the Sheriff's Office, please click here . The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of more specialized and responsible general and legal administrative, clerical, and document processing functions for assigned program or project within a legal department; to support law enforcements with a variety of administrative tasks; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Legal Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff. When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel. Exercises technical and functional supervision over legal clerical personnel. May exercise direct supervision over clerical staff when assigned to the Sheriff's Office. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative. Plan, prioritize and review the work of staff assigned to a variety of general and legal administrative, clerical and document processing functions. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Act as shift supervisor when assigned to the Sheriff's Office; conduct employee training and evaluations and implement discipline. Perform complex legal clerical duties related to a programmatic area of assignment. review complex legal documents, arrest or incident records, probation reports, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Prepare, interpret and maintain comprehensive inmate and parole criminal cases for inmates; develop inmate arraignment calendar; and perform sentence calculations. Respond to inquiries from the public and outside law enforcement agencies, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County. Operate and access automated criminal justice communication information systems and subsystems. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible legal clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Legal terminology and forms. Principles and practices of legal document processing. English usage, spelling, grammar, and punctuation. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Modern office methods, practices, procedures and computer equipment. Filing and legal record keeping systems Legal clerical procedures of area to which assigned. Pertinent laws, codes and regulations. Business letter and report writing. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Provide technical and functional supervision and direct supervision when serving as shift supervisor. Train and evaluate assigned shift personnel. Organize duties and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department as well as pertinent laws, codes, and regulations. Perform the more complex legal clerical work. Retrieve, store, and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Establish and maintain basic financial records; calculate mathematical computations. Compile and maintain extensive legal records and files. Type accurately at a speed of 45 words per minute. Use modern office equipment and computers. Maintain confidentiality. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Mar 07, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Senior Administrative Legal Clerk classification is assigned to the Sheriff's Office, the District Attorney's Office, and the Probation Department. The Corrections Division of the Sheriff's Office is seeking to fill one Senior Administrative Legal Clerk vacancy. This position will perform a variety of more specialized administrative clerical work and is responsible for supervising and supporting Administrative Legal Clerks working in warrants, booking, and front office with their assigned duties. Senior positions in this division receive an additional 5% Jail Shift Supervisor Pay. This division requires working 12-hour shifts, including nights, weekends and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based upon seniority. In addition to the base hourly rate listed above, individuals assigned to the jail will receive Jail Incentive Pay of 5%, as well as a yearly uniform allowance of $750.00. Those assigned to work the night shift will receive a shift differential of 7.5%. Those assigned to work as a shift supervisor will receive an additional 5% of base salary. To view a recruitment video for the Sheriff's Office, please click here . The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of more specialized and responsible general and legal administrative, clerical, and document processing functions for assigned program or project within a legal department; to support law enforcements with a variety of administrative tasks; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Legal Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff. When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel. Exercises technical and functional supervision over legal clerical personnel. May exercise direct supervision over clerical staff when assigned to the Sheriff's Office. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative. Plan, prioritize and review the work of staff assigned to a variety of general and legal administrative, clerical and document processing functions. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Act as shift supervisor when assigned to the Sheriff's Office; conduct employee training and evaluations and implement discipline. Perform complex legal clerical duties related to a programmatic area of assignment. review complex legal documents, arrest or incident records, probation reports, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Prepare, interpret and maintain comprehensive inmate and parole criminal cases for inmates; develop inmate arraignment calendar; and perform sentence calculations. Respond to inquiries from the public and outside law enforcement agencies, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County. Operate and access automated criminal justice communication information systems and subsystems. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible legal clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Legal terminology and forms. Principles and practices of legal document processing. English usage, spelling, grammar, and punctuation. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Modern office methods, practices, procedures and computer equipment. Filing and legal record keeping systems Legal clerical procedures of area to which assigned. Pertinent laws, codes and regulations. Business letter and report writing. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Provide technical and functional supervision and direct supervision when serving as shift supervisor. Train and evaluate assigned shift personnel. Organize duties and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department as well as pertinent laws, codes, and regulations. Perform the more complex legal clerical work. Retrieve, store, and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Establish and maintain basic financial records; calculate mathematical computations. Compile and maintain extensive legal records and files. Type accurately at a speed of 45 words per minute. Use modern office equipment and computers. Maintain confidentiality. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Westminster, Colorado
West View Recreation Center, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Guest Relations Clerk position performs work of a varied and routine nature, which includes providing guest service, performing a number of registration functions, point of sale transactions, and/or assisting with other department work. Once trained, employees must be able to perform with minimal supervision in a fast-paced leisure facility environment. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services and resources; and acquiring, developing and maintaining first-class parks, facilities, open space and recreational trails. This position works towards the accomplishment of the Departments mission: “Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy.” Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and builds trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate knowledge of current guest service and business practices, using office equipment and computer software Demonstrate excellent skills in guest/host relations Learn routine business procedures within 6-month training period and access information. Understand and carry out oral and written instructions Handle consistent cash transactions accurately Assist the public and City staff in a friendly and helpful manner establishing effective working relationships Maintain moderately complex records diligently and accurately Work in a high-usage/fast-paced recreation facility environment Demonstrate knowledge or experience in the operation of standard office equipment including the personal computer, telephone, copy machine, and cash drawers Demonstrate familiarity with Microsoft Windows and recreation software JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks 1. Perform reception and guest relations duties in a fast-paced, high volume environment, which may include: Selling membership passes, taking program registrations, completing point of sale transactions and merchandise sales, making court reservations, taking general admissions, performing ID verifications, and handling high-volume telephone calls Directing individuals to proper locations, providing information, and other activities that serve the center guests Scheduling rooms and birthday parties and assisting with rental requests Maintaining, ordering, and inventorying coffee, office and pro shop supplies, and displays 2. Complete accurate transactions (cash, check, credit card, gift card) and reconcile at end of shift 3. Sort and file various types of correspondence, material, and documents 4. Assist in marketing efforts including proofing seasonal brochures, flyers, and special campaigns 5. Provide information related to department facilities, programs, and activities using phone, e-mail, and personal contacts 6. Monitor guest adherence to facility policies and procedures and report disruptive behavior 7. Assist in the maintenance of various records and manuals such as inventory, activity reports, billing, receipts, membership passes, reservations, and minor financial accounts 8. Assist in the supervision of community service workers and volunteers 9. Maintain lost and found 10. Clean facility by monitoring restrooms and other various cleaning as needed or assigned 11. Maintain regular and punctual attendance Other Duties and Responsibilities for Guest Relations Clerk I 1. Conduct facility tours for potential new members 2. Monitor participants and activities in the facility Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Must be at least 18 years of age Graduation from high school or GED Must possess or be able to obtain first aid, AED and CPR Certification within sixty (60) days of hire Keyboard speed of 25 words per minute Preferred : Familiarity with current computer applications, specifically RecTrac Cash handling experience A minimum of one (1) year customer service experience in a fast-paced environment Knowledge of Spanish and/or other languages Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is both sedentary in nature, and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; computer use; frequent walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, bending, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional kneeling, crawling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing, and pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing, and pulling of up to fifty (50)pounds with dollies and carts; infrequent lifting, pushing, and pulling of up to sixty (60) pounds with dollies and carts WORKING CONDITIONS Work is constantly indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Cash register, telephone, fax machine, photocopy machine, calculator, scanner, books and files, personal computers, and other standard office equipment. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification Drug screen Physical Must be legally entitled to work in the United States Employees not assigned benefits are employees working less than 20 hours a week, temporary employees, seasonal employees, and hourly employees. Closing Date/Time: 5/6/2024 8:30 AM Mountain
Apr 23, 2024
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Guest Relations Clerk position performs work of a varied and routine nature, which includes providing guest service, performing a number of registration functions, point of sale transactions, and/or assisting with other department work. Once trained, employees must be able to perform with minimal supervision in a fast-paced leisure facility environment. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services and resources; and acquiring, developing and maintaining first-class parks, facilities, open space and recreational trails. This position works towards the accomplishment of the Departments mission: “Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy.” Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and builds trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate knowledge of current guest service and business practices, using office equipment and computer software Demonstrate excellent skills in guest/host relations Learn routine business procedures within 6-month training period and access information. Understand and carry out oral and written instructions Handle consistent cash transactions accurately Assist the public and City staff in a friendly and helpful manner establishing effective working relationships Maintain moderately complex records diligently and accurately Work in a high-usage/fast-paced recreation facility environment Demonstrate knowledge or experience in the operation of standard office equipment including the personal computer, telephone, copy machine, and cash drawers Demonstrate familiarity with Microsoft Windows and recreation software JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks 1. Perform reception and guest relations duties in a fast-paced, high volume environment, which may include: Selling membership passes, taking program registrations, completing point of sale transactions and merchandise sales, making court reservations, taking general admissions, performing ID verifications, and handling high-volume telephone calls Directing individuals to proper locations, providing information, and other activities that serve the center guests Scheduling rooms and birthday parties and assisting with rental requests Maintaining, ordering, and inventorying coffee, office and pro shop supplies, and displays 2. Complete accurate transactions (cash, check, credit card, gift card) and reconcile at end of shift 3. Sort and file various types of correspondence, material, and documents 4. Assist in marketing efforts including proofing seasonal brochures, flyers, and special campaigns 5. Provide information related to department facilities, programs, and activities using phone, e-mail, and personal contacts 6. Monitor guest adherence to facility policies and procedures and report disruptive behavior 7. Assist in the maintenance of various records and manuals such as inventory, activity reports, billing, receipts, membership passes, reservations, and minor financial accounts 8. Assist in the supervision of community service workers and volunteers 9. Maintain lost and found 10. Clean facility by monitoring restrooms and other various cleaning as needed or assigned 11. Maintain regular and punctual attendance Other Duties and Responsibilities for Guest Relations Clerk I 1. Conduct facility tours for potential new members 2. Monitor participants and activities in the facility Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Must be at least 18 years of age Graduation from high school or GED Must possess or be able to obtain first aid, AED and CPR Certification within sixty (60) days of hire Keyboard speed of 25 words per minute Preferred : Familiarity with current computer applications, specifically RecTrac Cash handling experience A minimum of one (1) year customer service experience in a fast-paced environment Knowledge of Spanish and/or other languages Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is both sedentary in nature, and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; computer use; frequent walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, bending, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional kneeling, crawling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing, and pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing, and pulling of up to fifty (50)pounds with dollies and carts; infrequent lifting, pushing, and pulling of up to sixty (60) pounds with dollies and carts WORKING CONDITIONS Work is constantly indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Cash register, telephone, fax machine, photocopy machine, calculator, scanner, books and files, personal computers, and other standard office equipment. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification Drug screen Physical Must be legally entitled to work in the United States Employees not assigned benefits are employees working less than 20 hours a week, temporary employees, seasonal employees, and hourly employees. Closing Date/Time: 5/6/2024 8:30 AM Mountain
PLACER COUNTY, CA
Auburn, California, United States
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Online examinations will be scheduled throughout the year as applications are received. Qualified applicants will be notified of their testing date via email once the examination date has been scheduled. Review the Selection Procedure section to review the tentative testing dates. To be considered for the next screening cut-off in this recruitment, please submit your application materials Wednesday, June 19, 2024, at 5:00pm. The next testing session is tentatively scheduled for the Week of July 8, 2024. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examinations have been tentatively scheduled for the following: Week of July 8, 2024 Week of September 23, 2024 Week of December 9, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Online examinations will be scheduled throughout the year as applications are received. Qualified applicants will be notified of their testing date via email once the examination date has been scheduled. Review the Selection Procedure section to review the tentative testing dates. To be considered for the next screening cut-off in this recruitment, please submit your application materials Wednesday, June 19, 2024, at 5:00pm. The next testing session is tentatively scheduled for the Week of July 8, 2024. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examinations have been tentatively scheduled for the following: Week of July 8, 2024 Week of September 23, 2024 Week of December 9, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
PLACER COUNTY, CA
Auburn, California, United States
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Applications for this recruitment will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Applications for this recruitment will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
CA DEPARTMENT OF JUSTICE
Los Angeles, California, United States
Job Description and Duties Now is your opportunity to join our dynamic and versatile team in the State's largest and most significant law firm in California . The California Attorney General's Office is looking for a motivated individual who is interested in gaining knowledge, building experience and growing within the department by assisting the legal support and docketing unit with administrative office procedures . Under the supervision of a Legal Support Supervisor or Business Services Officer I, the Seasonal Clerk will provide light clerical and administrative assistance to members of the Docketing Unit, Business Services, Legal Support management , and/or regal secretarial teams . The Seasonal Clerk support to the Docketing Unit includes the use of multi-function equipment, case management system and other software applications to scan and convert paper documents to electronic format; open/close and setup electronic files ; assemble/organize contents of case files ; box and label files for shipping; request case files from the Department's offsite storage locations; prepare records transfer lists; file miscellaneous documents; pickup / deliver mail and legal case files to appropriate section , and assist with other clerical functions . The Seasonal Clerk may provide coverage in Executive Unit , various Business Services units , Legal Support management , and secretarial teams, as needed performing various tasks . May copy/scan documents; deliver supplies; coordinate building maintenance requests; maintain photo copier and maintenance reports; escort vendors; gather data and assemble report; health and safety matters; organizational projects; special projects ; assembly of documents; schedule appointments; meetings; conference calls ; prepare travel expense claims ; create indexes of case files by reviewing exhibits and pleadings; and other administrative or clerical functions as needed . Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. SEASONAL CLERK Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-426792 Position #(s): 420-035-1120-901 Working Title: Seasonal Clerk Classification: SEASONAL CLERK $2,985.00 - $3,365.00 A # of Positions: 2 Work Location: Los Angeles County Telework: In Office Job Type: Non-Tenured, Intermittent Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Legal Support Services, Legal Support Operations in the Los Angeles Office. This position will be filled as a Temporary Appointment Authoriztion (TAU), intermittent appointments. For more information about the Department please visit the Attorney General's website at www.oag.ca.gov Special Requirements Fingerprint check will be required. Clearly indicate the Job Control Code ( JC-426792 ) and the title of this position in the "Examination of Job Title (s) For Which You Are Applying" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/2/2024 Who May Apply This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover Letter must be included Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Outstanding customer service, communication, and interpersonal skills. Highly adept at assisting coworkers and customers utilizing best practices. Detail oriented, strong organizational skills with ability to carry out tasks with minimal supervision. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Maria Bouvia (916) 210-6743 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. ADDITIONAL JOB RELATED INFORMATION: Completion of a civil service exam is not required to apply for this job . Applicants must be able to read and write English and do simple arithmetic computations . ADDITIONAL FILING INFORMATION: Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted . Therefore , to ensure timely delivery of your application , it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date . Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/2/2024
Apr 19, 2024
Part Time
Job Description and Duties Now is your opportunity to join our dynamic and versatile team in the State's largest and most significant law firm in California . The California Attorney General's Office is looking for a motivated individual who is interested in gaining knowledge, building experience and growing within the department by assisting the legal support and docketing unit with administrative office procedures . Under the supervision of a Legal Support Supervisor or Business Services Officer I, the Seasonal Clerk will provide light clerical and administrative assistance to members of the Docketing Unit, Business Services, Legal Support management , and/or regal secretarial teams . The Seasonal Clerk support to the Docketing Unit includes the use of multi-function equipment, case management system and other software applications to scan and convert paper documents to electronic format; open/close and setup electronic files ; assemble/organize contents of case files ; box and label files for shipping; request case files from the Department's offsite storage locations; prepare records transfer lists; file miscellaneous documents; pickup / deliver mail and legal case files to appropriate section , and assist with other clerical functions . The Seasonal Clerk may provide coverage in Executive Unit , various Business Services units , Legal Support management , and secretarial teams, as needed performing various tasks . May copy/scan documents; deliver supplies; coordinate building maintenance requests; maintain photo copier and maintenance reports; escort vendors; gather data and assemble report; health and safety matters; organizational projects; special projects ; assembly of documents; schedule appointments; meetings; conference calls ; prepare travel expense claims ; create indexes of case files by reviewing exhibits and pleadings; and other administrative or clerical functions as needed . Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. SEASONAL CLERK Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-426792 Position #(s): 420-035-1120-901 Working Title: Seasonal Clerk Classification: SEASONAL CLERK $2,985.00 - $3,365.00 A # of Positions: 2 Work Location: Los Angeles County Telework: In Office Job Type: Non-Tenured, Intermittent Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Legal Support Services, Legal Support Operations in the Los Angeles Office. This position will be filled as a Temporary Appointment Authoriztion (TAU), intermittent appointments. For more information about the Department please visit the Attorney General's website at www.oag.ca.gov Special Requirements Fingerprint check will be required. Clearly indicate the Job Control Code ( JC-426792 ) and the title of this position in the "Examination of Job Title (s) For Which You Are Applying" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/2/2024 Who May Apply This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover Letter must be included Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Outstanding customer service, communication, and interpersonal skills. Highly adept at assisting coworkers and customers utilizing best practices. Detail oriented, strong organizational skills with ability to carry out tasks with minimal supervision. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Maria Bouvia (916) 210-6743 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. ADDITIONAL JOB RELATED INFORMATION: Completion of a civil service exam is not required to apply for this job . Applicants must be able to read and write English and do simple arithmetic computations . ADDITIONAL FILING INFORMATION: Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted . Therefore , to ensure timely delivery of your application , it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date . Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/2/2024
Job Summary Do you desire a position where you make a difference in people's lives and serve justice? If so, the place to find that dream job is with the Mohave County Superior Court and Probation. About the Mohave County Courts and Probation The Mohave County Courts and Probation are a high-performing organization, with a collaborative team of innovators who work to improve our Courts and the services we provide. We hire people who will share our vision of making a difference in people’s lives in the communities we serve. See all that the Mohave County Courts and Probation offer! Under close to general supervision, undertakes and performs a variety of tasks associated with the handling of statutory and/or locally required Clerk of Court functions within the courtroom. Provides the official record of court activities and assists in the clerk's office performing a variety of pre-court preparation and post-courtroom activity follow-up. As experience is gained, incumbents work more independently on an expanded variety of assigned duties. Note: Resumes are considered supplemental information only. Failure to complete the entire online application, including fully detailing all education and experience, will likely result in disqualification. To apply: 1. Please read and follow How to Apply Instructions . 2. Complete and submit an online application. 3. Candidates that apply will be required to complete the online Office Proficiency Assessment Certification (OPAC). An email will be sent to candidates to complete the OPAC test online. A copy of the OPAC or equivalent certificate obtained within the last 12 months demonstrating keyboarding speed at 50 words per minute for a five-minute test may be submitted. For questions contact Superior Court Human Resources at (928) 718-4928. The position is open until filled with an initial review of applications to begin February 29, 2024. Essential Job Functions Please see job description . Minimum Qualifications A high school diploma/GED AND two (2) years of relevant, progressively responsible legal secretarial, secretarial, clerical, customer service or closely related experience, type 50 words per minute, OR any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved. EMPLOYEE BENEFITS: Medical Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits. Summary Plan Description PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage. PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays. TELADOC Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions. Flexible Spending Accounts (FSA) This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income. Health care reimbursement account: up to $2,850 per year Dependent daycare reimbursement account: up to $5,000 per year Health Savings Account (HSA) This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2023 annual limit: $3,850 max employee contribution for Single coverage $7,750 max employee contribution for Family coverage. Dental Dental insurance is available to regular employees working at least 30 hours per week through Ameritas . High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500. Low Option: $2,000 maximum annual benefit. Vision Vision insurance is available to regular employees working at least 30 hours per week through Ameritas. Ameritas offers access to a broad network of independent providers as well as access to out-of-network providers with two plan options available. Plan 1: EyeMed ViewPointe or Plan 2: VSP Focus. Short Term Disability Coverage is through Ochs, Inc. - Madison National Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County. Life Insurance Coverage is through Ochs, Inc. - Minnesota Life Basic Life Insurance / Accidental Death & Dismemberment of $50,000 Provided by Mohave County to regular employees working at least 30 hours per week Optional / Voluntary Benefits Payroll deductions are available for the following Optional / Voluntary Benefits: Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children. Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide. Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents Retirement Systems / Long-Term Disability Mohave County is a MANDATORY participating agency in these classification-based retirement systems: (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2023 is 12.29% beginning on your first paycheck and is employer matched. (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment. Additional Benefits The following additional benefits are available to all regular employees: 11 Paid Holidays Payroll direct deposit Paid Time Off - vacation/sick time Pre-tax deduction plan Up to 80% of medical premiums paid by Mohave County Bereavement Leave These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .
Mar 08, 2024
Full Time
Job Summary Do you desire a position where you make a difference in people's lives and serve justice? If so, the place to find that dream job is with the Mohave County Superior Court and Probation. About the Mohave County Courts and Probation The Mohave County Courts and Probation are a high-performing organization, with a collaborative team of innovators who work to improve our Courts and the services we provide. We hire people who will share our vision of making a difference in people’s lives in the communities we serve. See all that the Mohave County Courts and Probation offer! Under close to general supervision, undertakes and performs a variety of tasks associated with the handling of statutory and/or locally required Clerk of Court functions within the courtroom. Provides the official record of court activities and assists in the clerk's office performing a variety of pre-court preparation and post-courtroom activity follow-up. As experience is gained, incumbents work more independently on an expanded variety of assigned duties. Note: Resumes are considered supplemental information only. Failure to complete the entire online application, including fully detailing all education and experience, will likely result in disqualification. To apply: 1. Please read and follow How to Apply Instructions . 2. Complete and submit an online application. 3. Candidates that apply will be required to complete the online Office Proficiency Assessment Certification (OPAC). An email will be sent to candidates to complete the OPAC test online. A copy of the OPAC or equivalent certificate obtained within the last 12 months demonstrating keyboarding speed at 50 words per minute for a five-minute test may be submitted. For questions contact Superior Court Human Resources at (928) 718-4928. The position is open until filled with an initial review of applications to begin February 29, 2024. Essential Job Functions Please see job description . Minimum Qualifications A high school diploma/GED AND two (2) years of relevant, progressively responsible legal secretarial, secretarial, clerical, customer service or closely related experience, type 50 words per minute, OR any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved. EMPLOYEE BENEFITS: Medical Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits. Summary Plan Description PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage. PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays. TELADOC Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions. Flexible Spending Accounts (FSA) This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income. Health care reimbursement account: up to $2,850 per year Dependent daycare reimbursement account: up to $5,000 per year Health Savings Account (HSA) This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2023 annual limit: $3,850 max employee contribution for Single coverage $7,750 max employee contribution for Family coverage. Dental Dental insurance is available to regular employees working at least 30 hours per week through Ameritas . High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500. Low Option: $2,000 maximum annual benefit. Vision Vision insurance is available to regular employees working at least 30 hours per week through Ameritas. Ameritas offers access to a broad network of independent providers as well as access to out-of-network providers with two plan options available. Plan 1: EyeMed ViewPointe or Plan 2: VSP Focus. Short Term Disability Coverage is through Ochs, Inc. - Madison National Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County. Life Insurance Coverage is through Ochs, Inc. - Minnesota Life Basic Life Insurance / Accidental Death & Dismemberment of $50,000 Provided by Mohave County to regular employees working at least 30 hours per week Optional / Voluntary Benefits Payroll deductions are available for the following Optional / Voluntary Benefits: Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children. Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide. Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents Retirement Systems / Long-Term Disability Mohave County is a MANDATORY participating agency in these classification-based retirement systems: (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2023 is 12.29% beginning on your first paycheck and is employer matched. (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment. Additional Benefits The following additional benefits are available to all regular employees: 11 Paid Holidays Payroll direct deposit Paid Time Off - vacation/sick time Pre-tax deduction plan Up to 80% of medical premiums paid by Mohave County Bereavement Leave These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 10/10/23, 11/6/23, 12/6/23, 1/8/24, 2/5/24, 3/4/24, 4/2/24, 5/6/24, 6/3/24 Under close supervision, Election Clerks perform a variety of routine administrative support tasks related to the registration of voters and administration of elections. All Election Clerk positions are temporary intermittent positions, which are limited to 1560 hours worked per year. Election Clerks may be assigned to full-time and/or part-time hours, not to exceed 1560 hours worked. Examples of Knowledge and Abilities Knowledge Of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment Efficient file maintenance and organization Standard warehouse safety procedures Basic mathematics; including addition, subtraction, multiplication, division, and fractions English usage, spelling, grammar, and punctuation Ability To: Read and compare handwritten signatures rapidly and accurately File documents accurately and rapidly; alphabetically, chronologically, or numerically Operate modern office equipment such as copy machines, computers, voting machines, and fax machines Understand and explain routine policy, procedure, and law to the general public Follow written and verbal instructions Read, write and speak English at a level necessary for satisfactory job performance Develop and maintain cooperative, effective working relationships with others Communicate courteously, clearly and concisely, both verbally and in writing Employment Qualifications Minimum Qualifications: Six months of full-time paid or volunteer experience including customer relations, data entry, giving and receiving information on a daily basis, and/or general recordkeeping. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Forklift Certification: Some positions in this class require the incumbent to obtain and maintain a valid forklift certification. Selective Certification: Some positions in this class may require the ability to speak, read, write and/or translate in a language other than standard English. Where required, these special skills may be used in performing such tasks as the following: Gives information either by telephone or in person regarding registration and voting requirements or departmental services to persons whose understanding of standard English is limited. Assists in proofreading translated materials. Physical Requirements: Some positions in this class may be required to lift materials weighing up to 50 pounds from floor to approximately four (4) feet above floor level with assistance as needed. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class require the incumbents to: Work weekends, holidays, and non-routine hours during peak operating times. Work irregular hours and extended shifts during election cycles. Probationary Period: Positions in this class are temporary; there is no probationary period. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/3/2024 5:00 PM Pacific
Mar 07, 2024
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 10/10/23, 11/6/23, 12/6/23, 1/8/24, 2/5/24, 3/4/24, 4/2/24, 5/6/24, 6/3/24 Under close supervision, Election Clerks perform a variety of routine administrative support tasks related to the registration of voters and administration of elections. All Election Clerk positions are temporary intermittent positions, which are limited to 1560 hours worked per year. Election Clerks may be assigned to full-time and/or part-time hours, not to exceed 1560 hours worked. Examples of Knowledge and Abilities Knowledge Of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment Efficient file maintenance and organization Standard warehouse safety procedures Basic mathematics; including addition, subtraction, multiplication, division, and fractions English usage, spelling, grammar, and punctuation Ability To: Read and compare handwritten signatures rapidly and accurately File documents accurately and rapidly; alphabetically, chronologically, or numerically Operate modern office equipment such as copy machines, computers, voting machines, and fax machines Understand and explain routine policy, procedure, and law to the general public Follow written and verbal instructions Read, write and speak English at a level necessary for satisfactory job performance Develop and maintain cooperative, effective working relationships with others Communicate courteously, clearly and concisely, both verbally and in writing Employment Qualifications Minimum Qualifications: Six months of full-time paid or volunteer experience including customer relations, data entry, giving and receiving information on a daily basis, and/or general recordkeeping. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Forklift Certification: Some positions in this class require the incumbent to obtain and maintain a valid forklift certification. Selective Certification: Some positions in this class may require the ability to speak, read, write and/or translate in a language other than standard English. Where required, these special skills may be used in performing such tasks as the following: Gives information either by telephone or in person regarding registration and voting requirements or departmental services to persons whose understanding of standard English is limited. Assists in proofreading translated materials. Physical Requirements: Some positions in this class may be required to lift materials weighing up to 50 pounds from floor to approximately four (4) feet above floor level with assistance as needed. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class require the incumbents to: Work weekends, holidays, and non-routine hours during peak operating times. Work irregular hours and extended shifts during election cycles. Probationary Period: Positions in this class are temporary; there is no probationary period. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/3/2024 5:00 PM Pacific
CLARK COUNTY, NV
Clark County - Las Vegas, Nevada, United States
ABOUT THE POSITION The Clark County District Attorney's Office is seeking qualified candidates to apply for the District Attorney Team Clerk position. This position provides difficult, complex, technical, specialized and confidential legal support to a team of attorneys in the Criminal Division of the Office of the District Attorney assigned to prosecute criminal cases in Justice Court and District Court. THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Employment is contingent upon the results of a background investigation, which may include both a pre-and post-offer background check for positions within the District Attorney’s Office. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school and three (3) years of full-time experience in providing office support, two (2) years of which were in a court, legal, or similar environment requiring the use of legal terminology and the processing of legal documents. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: May require working evening, night, weekend and holiday shifts. Specific positions may be exposed to potentially difficult or dangerous individuals. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Performs difficult, complex, technical and/or specialized confidential legal office support work, requiring the exercise of independent judgment, the application of technical skills, and a knowledge of court proceedings, legal processes, terminology, and documents related to criminal prosecution. Reviews and revises daily court calendar for Justice/District criminal court hearings; makes corrections and/or adjustments as required. Researches and assembles information from a variety of sources for court proceedings, completion of forms, or the preparation of reports; accesses county and/or statewide confidential computer data networks to obtain required information. Provides information to prosecuting attorneys, judges, defendants, legal counsel, public defender, the public, and other courtroom and County staff, requiring the use of judgment and the application of policies, rules or procedures. Responds to requests for information from outside entities, family members, victims, witnesses, and law enforcement personnel. Organizes, maintains, updates and purges various case, departmental or court files, records and logs. Using a personal computer, prepares forms, specialized documents, correspondence, and reports from drafts, notes, or brief instructions. Attends court proceedings, serving as clerk to prosecuting attorneys in criminal cases heard in District Court, Justice Court and Drug Court; prepares case files for court and ensures that all documents, evidence, and other materials are accurate and complete, organized and readily available prior to court proceeding; makes annotations in case files concerning issues such as outstanding fines, criminal history, other pending or current cases or indictments; apprises Deputy DA of special or unusual circumstances that may have an effect on the outcome of a case; reviews files for early settlement eligibility and forwards to Deputy DA for determination; prepares court orders and follows instructions issued by the presiding judge; assures that court orders are filed and certified. Maintains and/or manages multiple case management and other court technology systems, logs, and records; may prepare reports and/or other legal documents using a computer; reviews such reports and/or documents for accuracy and makes corrections as required. Processes incoming motions, discovery requests and other confidential and time sensitive documents. Reviews files for next day court proceedings; assures that all information is updated and that defendant has complied with previous court orders. Reviews legal or court documents, arrest or incident reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and participates in problem resolution; checks court and legal documents for proper authorization; obtains missing signatures or refers to appropriate staff for completion. Contributes to the efficiency and effectiveness of the team's service by offering suggestions and participating in team activity. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; operates standard office equipment. May provide assistance to other teams or serve as back-up to other DA Team Clerks as necessary. May train others in work procedures or direct the work of others on a project or relief basis. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 5/7/2024 5:01 PM Pacific
Apr 24, 2024
Full Time
ABOUT THE POSITION The Clark County District Attorney's Office is seeking qualified candidates to apply for the District Attorney Team Clerk position. This position provides difficult, complex, technical, specialized and confidential legal support to a team of attorneys in the Criminal Division of the Office of the District Attorney assigned to prosecute criminal cases in Justice Court and District Court. THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Employment is contingent upon the results of a background investigation, which may include both a pre-and post-offer background check for positions within the District Attorney’s Office. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school and three (3) years of full-time experience in providing office support, two (2) years of which were in a court, legal, or similar environment requiring the use of legal terminology and the processing of legal documents. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: May require working evening, night, weekend and holiday shifts. Specific positions may be exposed to potentially difficult or dangerous individuals. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Performs difficult, complex, technical and/or specialized confidential legal office support work, requiring the exercise of independent judgment, the application of technical skills, and a knowledge of court proceedings, legal processes, terminology, and documents related to criminal prosecution. Reviews and revises daily court calendar for Justice/District criminal court hearings; makes corrections and/or adjustments as required. Researches and assembles information from a variety of sources for court proceedings, completion of forms, or the preparation of reports; accesses county and/or statewide confidential computer data networks to obtain required information. Provides information to prosecuting attorneys, judges, defendants, legal counsel, public defender, the public, and other courtroom and County staff, requiring the use of judgment and the application of policies, rules or procedures. Responds to requests for information from outside entities, family members, victims, witnesses, and law enforcement personnel. Organizes, maintains, updates and purges various case, departmental or court files, records and logs. Using a personal computer, prepares forms, specialized documents, correspondence, and reports from drafts, notes, or brief instructions. Attends court proceedings, serving as clerk to prosecuting attorneys in criminal cases heard in District Court, Justice Court and Drug Court; prepares case files for court and ensures that all documents, evidence, and other materials are accurate and complete, organized and readily available prior to court proceeding; makes annotations in case files concerning issues such as outstanding fines, criminal history, other pending or current cases or indictments; apprises Deputy DA of special or unusual circumstances that may have an effect on the outcome of a case; reviews files for early settlement eligibility and forwards to Deputy DA for determination; prepares court orders and follows instructions issued by the presiding judge; assures that court orders are filed and certified. Maintains and/or manages multiple case management and other court technology systems, logs, and records; may prepare reports and/or other legal documents using a computer; reviews such reports and/or documents for accuracy and makes corrections as required. Processes incoming motions, discovery requests and other confidential and time sensitive documents. Reviews files for next day court proceedings; assures that all information is updated and that defendant has complied with previous court orders. Reviews legal or court documents, arrest or incident reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and participates in problem resolution; checks court and legal documents for proper authorization; obtains missing signatures or refers to appropriate staff for completion. Contributes to the efficiency and effectiveness of the team's service by offering suggestions and participating in team activity. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; operates standard office equipment. May provide assistance to other teams or serve as back-up to other DA Team Clerks as necessary. May train others in work procedures or direct the work of others on a project or relief basis. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 5/7/2024 5:01 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER E9304R TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Waits on the public or acts as a receptionist in a small office; answers routine inquiries in person or by telephone. Indexes, codes and cross-references records or files according to established procedures. Does all types of filing (alphabetical, numerical, chronological and code) and pulls and charges out file material. Sorts and arranges documents or correspondence in alphabetical or numerical order. Makes routine checks of clerical work for compliance with specific requirements of form and content. Posts data, keeps records, and prepares reports in accordance with predetermined forms and procedures. Makes out bills, order, notes, receipts, permits, licenses, etc., by hand. Types forms, labels, licenses, permits, receipts, certificates and similar material not requiring the skilled operation of a typewriter. Operates various office machines or equipment requiring little specialized training. Makes routine adjustments through telephone calls or inter-departmental memos. Opens, sorts, time stamps and routes incoming mail; stuffs, seals, stamps, meters, and registers outgoing mail. Does comparing and proofreading. Searches records and files for data. Computes and receives fees when the amount is not in question or is readily obtainable from fixed schedules. Requisition received and charges out supplies. Operate a small telephone switchboard as needed. Collect and delivers correspondence, records, packages, etc., on regular messenger rounds and upon request. Requirements MINIMUM REQUIREMENTS: No training or experience is required. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of six (6) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
Apr 22, 2024
Temporary
Position/Program Information EXAM NUMBER E9304R TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Waits on the public or acts as a receptionist in a small office; answers routine inquiries in person or by telephone. Indexes, codes and cross-references records or files according to established procedures. Does all types of filing (alphabetical, numerical, chronological and code) and pulls and charges out file material. Sorts and arranges documents or correspondence in alphabetical or numerical order. Makes routine checks of clerical work for compliance with specific requirements of form and content. Posts data, keeps records, and prepares reports in accordance with predetermined forms and procedures. Makes out bills, order, notes, receipts, permits, licenses, etc., by hand. Types forms, labels, licenses, permits, receipts, certificates and similar material not requiring the skilled operation of a typewriter. Operates various office machines or equipment requiring little specialized training. Makes routine adjustments through telephone calls or inter-departmental memos. Opens, sorts, time stamps and routes incoming mail; stuffs, seals, stamps, meters, and registers outgoing mail. Does comparing and proofreading. Searches records and files for data. Computes and receives fees when the amount is not in question or is readily obtainable from fixed schedules. Requisition received and charges out supplies. Operate a small telephone switchboard as needed. Collect and delivers correspondence, records, packages, etc., on regular messenger rounds and upon request. Requirements MINIMUM REQUIREMENTS: No training or experience is required. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of six (6) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information Law Office of the Los Angeles County PUBLIC DEFENDER EXAM NUMBER: L9240A-EA RECRUITMENT TYP E : OPEN COMPETITIVE JOB OPPORTUNITY - Emergency WHO WE ARE The Los Angeles County Office of the Public Defender is the finest client-centered criminal defense firm in the nation, providing a beacon for evolutionary and revolutionary changes in the justice system. Our Offices are headed by innovative and progressive leaders collaboratively working towards our agency’s mission of reducing the incarceration rate for our indigent clientele. We are an essential contributor to Los Angeles County’s homelessness emergency response. Through its legal services, the Los Angeles County Office of the Public Defender works to facilitate the diversion of thousands of low-income community members annually from LA County’s jails and into treatment services and works to reduce the collateral social and economic impacts of contact with the criminal legal system, such as losing employment, social services, and housing. The collective services provided and supported by our workforce have a direct positive impact on our local homelessness crisis. WHEN TO APPLY Applications will be accepted beginning Thursday , April 18, 2024 at 8:00 a.m. (PT) until the needs of the service are met and is subject to closure without prior notice . The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for an internship that will directly benefit the population of LA County, this may be the opportunity for you. The Los Angeles County Office of the Public Defender is seeking qualified candidates to fill Law Clerk vacancies related to the homelessness crisis. ABOUT THE POSITION The Los Angeles County Office of the Public Defender's Law Clerk Program introduces select students to the operations of the office, the court system, and related agencies in the criminal justice system. Law Clerks are mentored by experienced criminal defense attorneys who provide them with real-life educational experience. Law clerks will play an important role in helping attorneys provide legal assistance to homeless clients seeking mental health and substance use disorder treatment and services, ensuring our unhoused clients receive the necessary legal support and access to vital treatment and services. Law clerks are given the opportunity to observe and participate in client interviews, case strategy meetings, and court proceedings. Law Clerks may complete research and writing projects including briefs, investigation requests, and motions to be filed in court. They may also accompany the attorneys to jail interviews and attend public defender training sessions. The Law Clerk internship program in the Office of the Public Defender tracks the academic year and is offered in the summer (10 weeks) and in spring and fall (16 weeks). OUR IDEAL TEAM MEMBER: This opportunity is for you if you wish to join a team revolutionizing the criminal justice system. We're looking for team members who hold our Office's shared values of zealously advocating in defense of our indigent clientele, and compassionately amplifying their stories. Essential Job Functions ESSENTIAL JOB FUNCTIONS INCLUDE BUT MAY NOT BE LIMITED TO: Provides support to attorneys in a wide variety of legal tasks including research, interpretation, and application of laws, court decisions, and other legal authorities for use in the preparation of cases, pleadings, briefs, and other legal documents. Assists in reviewing and preparing case file discovery related to clients' mental health and substance use disorders. Analyzes medical records, psychiatric evaluations, and other relevant documents to identify key factors contributing to mitigation. Interviews clients to obtain factual, biographical and financial information and assists in the scheduling of witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Collaborates with the assigned attorney in drafting legal briefs and motions presented in court for mitigation, trial preparation, or hearings. Performs clerical and computer data input. Requirements REQUIREMENTS You MUST meet ONE of the requirement(s) listed below in order to be appointed to fill any vacancies related to this recruitment: Option 1: Currently enrolled in and completion of the first year or equivalent of study* in a school accredited by American Bar Association (ABA) or a California-accredited law school (CALS). *Program of study includes full-time, part-time, or distance learning programs. Completion of first year or equivalent is the completion of the expected coursework during the first year (1L) of law school. Option 2: Currently enrolled in an unaccredited law school registered with the State Bar of California (CALS) or currently participating in a law office study (LOS) program -AND- have passed the State Bar of California First Year Law Student's Examination (FYLSX)** To show that you meet ONE of the options above, you will need to provide the following: Under Option 1: A copy of your official or unofficial transcripts or official letter from the ABA or CALS-approved, or accredited institution that clearly shows your current enrollment and grade level at the time of filing or within seven (7) calendar days from the date of filing your application. Submit your documentation to Exams@pubdef.lacounty.gov , and indicate the exam name and number in the subject field of your email. If you do not provide the required documentation within the specified time frame your application may be rejected. Accreditation Information : Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and the International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States-accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information is available at the Department of Human Resources - Accredited College Education Resource Guide. Under Option 2: A copy of your FYLSX exam results letter from The State Bar of California at the time of filing or within seven (7) calendar days from the date of applying. Submit your documentation to Exams@pubdef.lacounty.gov , and indicate the exam name and number in the subject field of your email. If you do not provide the required documentation within the specified time frame your application may be rejected. **FYLSX or "baby bar" is designed and required for Law students after completing their first year of law study in a juris doctor degree program at a State Bar-unaccredited registered law school or through the Law Office Study Program, or those without two years of college work attending a California-accredited or an ABA-approved law school. More information is available at The State Bar of California website or the Admissions and Education Standards Rule 4.25 - 4.31. PHYSICAL CLASS II - LIGHT This job requires light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable ambulation may be involved. LICENSE A valid California Class "C" Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. VACANCY INFORMATION Applicants under this Emergency Appointment recruitment effort will be appointed to fill vacancies within the Los Angeles County Office of the Public Defender. Additional Information APPLICATION & FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button for this posting. Please review your application for accuracy before submitting it. You can also track the status of your application by visiting Governmentjobs.com and logging into your account. Many important notifications such as application notices and appointment (job offer) letters will be sent electronically to the email address provided on your application. It is your responsibility to provide a valid email address and review all notifications sent to you. Please add Exams@pubdef.lacounty.gov , VJimenez@pubdef.lacounty.gov , Personnel@pubdef.lacounty.gov , and noreply@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered or blocked as spam/junk/clutter mail. Applicants can opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any examination notifications. You can always access some of these notifications by logging into your profile inbox at Governmentjobs.com which s aves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Plan to submit your online application well in advance of the first day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on Governmentjobs.com , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. The acceptance of your application depends on whether you have clearly shown that you meet the minimum requirements. Fill out your application and Supplemental Questionnaire completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. Incomplete applications will be rejected. Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in disqualification. SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or internet, applications can be completed on computers at public libraries throughout Los Angeles County. Applicants can find out more information about select in-person library services and locations by visiting the Los Angeles County Library website. NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records that are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Questions? Contact us: Exam Number: L9240A-EA Department Contact Name: Viviana Jimenez Department Contact Phone: (213) 212-2619 Department Contact Email: Exams@pubdef.lacounty.gov ADA Coordinator Email: Exams@pubdef.lacounty.gov California Relay Service Phone: (800) 735-2922 Teletype Phone: (800) 735-2929 For detailed information, please click here
Apr 18, 2024
Full Time
Position/Program Information Law Office of the Los Angeles County PUBLIC DEFENDER EXAM NUMBER: L9240A-EA RECRUITMENT TYP E : OPEN COMPETITIVE JOB OPPORTUNITY - Emergency WHO WE ARE The Los Angeles County Office of the Public Defender is the finest client-centered criminal defense firm in the nation, providing a beacon for evolutionary and revolutionary changes in the justice system. Our Offices are headed by innovative and progressive leaders collaboratively working towards our agency’s mission of reducing the incarceration rate for our indigent clientele. We are an essential contributor to Los Angeles County’s homelessness emergency response. Through its legal services, the Los Angeles County Office of the Public Defender works to facilitate the diversion of thousands of low-income community members annually from LA County’s jails and into treatment services and works to reduce the collateral social and economic impacts of contact with the criminal legal system, such as losing employment, social services, and housing. The collective services provided and supported by our workforce have a direct positive impact on our local homelessness crisis. WHEN TO APPLY Applications will be accepted beginning Thursday , April 18, 2024 at 8:00 a.m. (PT) until the needs of the service are met and is subject to closure without prior notice . The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for an internship that will directly benefit the population of LA County, this may be the opportunity for you. The Los Angeles County Office of the Public Defender is seeking qualified candidates to fill Law Clerk vacancies related to the homelessness crisis. ABOUT THE POSITION The Los Angeles County Office of the Public Defender's Law Clerk Program introduces select students to the operations of the office, the court system, and related agencies in the criminal justice system. Law Clerks are mentored by experienced criminal defense attorneys who provide them with real-life educational experience. Law clerks will play an important role in helping attorneys provide legal assistance to homeless clients seeking mental health and substance use disorder treatment and services, ensuring our unhoused clients receive the necessary legal support and access to vital treatment and services. Law clerks are given the opportunity to observe and participate in client interviews, case strategy meetings, and court proceedings. Law Clerks may complete research and writing projects including briefs, investigation requests, and motions to be filed in court. They may also accompany the attorneys to jail interviews and attend public defender training sessions. The Law Clerk internship program in the Office of the Public Defender tracks the academic year and is offered in the summer (10 weeks) and in spring and fall (16 weeks). OUR IDEAL TEAM MEMBER: This opportunity is for you if you wish to join a team revolutionizing the criminal justice system. We're looking for team members who hold our Office's shared values of zealously advocating in defense of our indigent clientele, and compassionately amplifying their stories. Essential Job Functions ESSENTIAL JOB FUNCTIONS INCLUDE BUT MAY NOT BE LIMITED TO: Provides support to attorneys in a wide variety of legal tasks including research, interpretation, and application of laws, court decisions, and other legal authorities for use in the preparation of cases, pleadings, briefs, and other legal documents. Assists in reviewing and preparing case file discovery related to clients' mental health and substance use disorders. Analyzes medical records, psychiatric evaluations, and other relevant documents to identify key factors contributing to mitigation. Interviews clients to obtain factual, biographical and financial information and assists in the scheduling of witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Collaborates with the assigned attorney in drafting legal briefs and motions presented in court for mitigation, trial preparation, or hearings. Performs clerical and computer data input. Requirements REQUIREMENTS You MUST meet ONE of the requirement(s) listed below in order to be appointed to fill any vacancies related to this recruitment: Option 1: Currently enrolled in and completion of the first year or equivalent of study* in a school accredited by American Bar Association (ABA) or a California-accredited law school (CALS). *Program of study includes full-time, part-time, or distance learning programs. Completion of first year or equivalent is the completion of the expected coursework during the first year (1L) of law school. Option 2: Currently enrolled in an unaccredited law school registered with the State Bar of California (CALS) or currently participating in a law office study (LOS) program -AND- have passed the State Bar of California First Year Law Student's Examination (FYLSX)** To show that you meet ONE of the options above, you will need to provide the following: Under Option 1: A copy of your official or unofficial transcripts or official letter from the ABA or CALS-approved, or accredited institution that clearly shows your current enrollment and grade level at the time of filing or within seven (7) calendar days from the date of filing your application. Submit your documentation to Exams@pubdef.lacounty.gov , and indicate the exam name and number in the subject field of your email. If you do not provide the required documentation within the specified time frame your application may be rejected. Accreditation Information : Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and the International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States-accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information is available at the Department of Human Resources - Accredited College Education Resource Guide. Under Option 2: A copy of your FYLSX exam results letter from The State Bar of California at the time of filing or within seven (7) calendar days from the date of applying. Submit your documentation to Exams@pubdef.lacounty.gov , and indicate the exam name and number in the subject field of your email. If you do not provide the required documentation within the specified time frame your application may be rejected. **FYLSX or "baby bar" is designed and required for Law students after completing their first year of law study in a juris doctor degree program at a State Bar-unaccredited registered law school or through the Law Office Study Program, or those without two years of college work attending a California-accredited or an ABA-approved law school. More information is available at The State Bar of California website or the Admissions and Education Standards Rule 4.25 - 4.31. PHYSICAL CLASS II - LIGHT This job requires light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable ambulation may be involved. LICENSE A valid California Class "C" Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. VACANCY INFORMATION Applicants under this Emergency Appointment recruitment effort will be appointed to fill vacancies within the Los Angeles County Office of the Public Defender. Additional Information APPLICATION & FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button for this posting. Please review your application for accuracy before submitting it. You can also track the status of your application by visiting Governmentjobs.com and logging into your account. Many important notifications such as application notices and appointment (job offer) letters will be sent electronically to the email address provided on your application. It is your responsibility to provide a valid email address and review all notifications sent to you. Please add Exams@pubdef.lacounty.gov , VJimenez@pubdef.lacounty.gov , Personnel@pubdef.lacounty.gov , and noreply@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered or blocked as spam/junk/clutter mail. Applicants can opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any examination notifications. You can always access some of these notifications by logging into your profile inbox at Governmentjobs.com which s aves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Plan to submit your online application well in advance of the first day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on Governmentjobs.com , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. The acceptance of your application depends on whether you have clearly shown that you meet the minimum requirements. Fill out your application and Supplemental Questionnaire completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. Incomplete applications will be rejected. Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in disqualification. SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or internet, applications can be completed on computers at public libraries throughout Los Angeles County. Applicants can find out more information about select in-person library services and locations by visiting the Los Angeles County Library website. NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records that are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Questions? Contact us: Exam Number: L9240A-EA Department Contact Name: Viviana Jimenez Department Contact Phone: (213) 212-2619 Department Contact Email: Exams@pubdef.lacounty.gov ADA Coordinator Email: Exams@pubdef.lacounty.gov California Relay Service Phone: (800) 735-2922 Teletype Phone: (800) 735-2929 For detailed information, please click here
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Inventory Clerk Classification Title: Inventory Clerk Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, April 21, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the immediate direction of the Property Management & Central Receiving Manager, this position supports the goals of Property & Receiving Services by providing inventory functions. Duties include the maintenance of property accounts and inventory records; clerical tasks such as making data entries for equipment acquisition, transfer or salvage; preparing property reports; and typing and filing of various records and reports. Incumbent also conducts physical inventories; moves equipment, furniture, and supplies, and may operate motor vehicles in the process of moving equipment and furniture from one location to another. Also provides support for warehousing, receiving, property, and retrieval and disbursement of campus surplus property. Other duties include front office customer service support; greeting and assisting customers; faculty, staff, administration, suppliers, and contractors. This position also provides backup by assisting with the work duties of other department employees. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,870 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,505 per month - $4,829 per month Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Mon-Fri 7:30 AM to 4:00 PM Department Information Under the general lead work direction of the Department Manager, this position supports the goals of the Property Management & Central Receiving Departments. The Property Management Office tracks state assets and equipment through a procedure of tagging and recording equipment acquisitions and adding them to the WASP asset database. Assets include Capital, Non-Capital, Sensitive, and Federal equipment. This office is also responsible for making adjustments to property records as assets are surveyed or transferred out of a departments control, conduct physical inventories to account for all assets every three years, and provide reports to departments as required. Central Receiving is responsible for the processing, sortation, and distribution of inbound shipments for campus staff and faculty. Warehouse staff verifies that purchase order items have been received in good condition, quantities verified, then delivers to college or department offices. https://www.csus.edu/administration-business-affairs/internal/property-management/ Minimum Qualifications Knowledge and Abilities: Working knowledge of correct English grammar for use in simple sentence structure. Ability to match names and numbers quickly and accurately; learn general office procedures and the operation of simple office equipment; use the touch method of typing; keep simple records; read and write at a level appropriate to the duties of the position; perform mathematical calculations; learn and apply inventory control methods and safe methods of moving supplies and equipment; and follow oral and written directions. License: A valid California driver’s license when necessary to perform the duties of the position Required Qualifications 1. Demonstrated ability to maintain inventory records and preparing inventory reports. 2. Ability to perform physical inventory of property. 3. Demonstrated ability to use material handling/packaging equipment, pallet jackets, dollies and familiarity with package tracking numbering systems, scanners and shipping documents. 4. Ability to work independently on assigned projects, setting priorities, and being accountable for work results. 5. Ability to receive and relay information and respond to questions from various client groups such as faculty, staff, administration, customers, and the general public. 6. Good communication skills, both verbally and in writing. 7. Ability to use software programs such as, but not limited to; MS Excel, inventory control, package custody tracking, paperless form processing, and online public sales. 8. Excellent customer service skills. 9. Possession of a valid California driver's license. 10. Ability to occasionally lift up to 45 lbs. 11. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community Preferred Qualifications 12. Experience working in a high paced receiving and/or inventory management department in higher education. 13. Experience with reconciling inventories, keeping inventory control records, and producing reports. 14. Experience using advanced functions of Microsoft Excel. 15. Ability to apply independent judgement, discretion, and initiative, to address difficult problems with creative solutions. Required Licenses/Certifications A valid California driver’s license when necessary to perform the duties of the position Documents Needed to Apply Resume and cover letter Failure to upload these document to the online application my result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 06, 2024
Working Title: Inventory Clerk Classification Title: Inventory Clerk Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, April 21, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the immediate direction of the Property Management & Central Receiving Manager, this position supports the goals of Property & Receiving Services by providing inventory functions. Duties include the maintenance of property accounts and inventory records; clerical tasks such as making data entries for equipment acquisition, transfer or salvage; preparing property reports; and typing and filing of various records and reports. Incumbent also conducts physical inventories; moves equipment, furniture, and supplies, and may operate motor vehicles in the process of moving equipment and furniture from one location to another. Also provides support for warehousing, receiving, property, and retrieval and disbursement of campus surplus property. Other duties include front office customer service support; greeting and assisting customers; faculty, staff, administration, suppliers, and contractors. This position also provides backup by assisting with the work duties of other department employees. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,870 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,505 per month - $4,829 per month Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Mon-Fri 7:30 AM to 4:00 PM Department Information Under the general lead work direction of the Department Manager, this position supports the goals of the Property Management & Central Receiving Departments. The Property Management Office tracks state assets and equipment through a procedure of tagging and recording equipment acquisitions and adding them to the WASP asset database. Assets include Capital, Non-Capital, Sensitive, and Federal equipment. This office is also responsible for making adjustments to property records as assets are surveyed or transferred out of a departments control, conduct physical inventories to account for all assets every three years, and provide reports to departments as required. Central Receiving is responsible for the processing, sortation, and distribution of inbound shipments for campus staff and faculty. Warehouse staff verifies that purchase order items have been received in good condition, quantities verified, then delivers to college or department offices. https://www.csus.edu/administration-business-affairs/internal/property-management/ Minimum Qualifications Knowledge and Abilities: Working knowledge of correct English grammar for use in simple sentence structure. Ability to match names and numbers quickly and accurately; learn general office procedures and the operation of simple office equipment; use the touch method of typing; keep simple records; read and write at a level appropriate to the duties of the position; perform mathematical calculations; learn and apply inventory control methods and safe methods of moving supplies and equipment; and follow oral and written directions. License: A valid California driver’s license when necessary to perform the duties of the position Required Qualifications 1. Demonstrated ability to maintain inventory records and preparing inventory reports. 2. Ability to perform physical inventory of property. 3. Demonstrated ability to use material handling/packaging equipment, pallet jackets, dollies and familiarity with package tracking numbering systems, scanners and shipping documents. 4. Ability to work independently on assigned projects, setting priorities, and being accountable for work results. 5. Ability to receive and relay information and respond to questions from various client groups such as faculty, staff, administration, customers, and the general public. 6. Good communication skills, both verbally and in writing. 7. Ability to use software programs such as, but not limited to; MS Excel, inventory control, package custody tracking, paperless form processing, and online public sales. 8. Excellent customer service skills. 9. Possession of a valid California driver's license. 10. Ability to occasionally lift up to 45 lbs. 11. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community Preferred Qualifications 12. Experience working in a high paced receiving and/or inventory management department in higher education. 13. Experience with reconciling inventories, keeping inventory control records, and producing reports. 14. Experience using advanced functions of Microsoft Excel. 15. Ability to apply independent judgement, discretion, and initiative, to address difficult problems with creative solutions. Required Licenses/Certifications A valid California driver’s license when necessary to perform the duties of the position Documents Needed to Apply Resume and cover letter Failure to upload these document to the online application my result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Palos Verdes Estates
Palos Verdes Estates, CA, USA
The City of Palos Verdes Estates is a 4.75 square mile city in southern California, offering beautiful ocean and hillside views, urban forest, and recreational opportunities. With approximately 13,500 residents, the City is known for being a planned community with tranquil neighborhoods and is the oldest of four cities on the Palos Verdes Peninsula. Residents enjoy magnificent views of the Los Angeles Basin and Pacific Ocean, low density, rural character, preserved open space, low crime, and excellent schools. The Office of the City Clerk is responsible for coordination and preparation of City Council meeting agendas and back-up materials, maintenance of the Municipal Code, and election administration, along with publishing legal notices, ordinances, and resolutions, as required by law. The City Clerk also receives, and processes subpoenas, prepares, and coordinates responses to public records requests, prepares and certifies Certificates of Residency (pensioners), and administers the Oath of Office. The City is seeking a collaborative, organized, and highly motivated individual to serve as the next City Clerk. The ideal candidate will bring record-keeping experience, problem solving capabilities, and a proven track record of exercising confidentiality. An honest, ethical, and technically savvy team builder who is cooperative and flexible is essential. The incoming City Clerk should be adaptable and politically astute, promoting a culture of transparency and integrity.
Qualified candidates possess the equivalent to a Bachelor’s degree from an accredited college or university with significant coursework in the areas of Business Administration, Public Administration, or related fields, along with at least five (5) years of increasingly responsible and complex administrative experience in a clerk’s office and two (2) years in a lead or supervisory role. Prior experience as a City Clerk along with possession of a Notary Public Certification is desired. Candidates should also possess a valid California Driver’s License, and a Certified Municipal Clerk designation.
The annual salary range for the City Clerk is $99,756 to $125,028 per year. Placement within this range is dependent on experience and qualifications. The City also offers an excellent benefits package. If you are interested in this outstanding opportunity, please visit our website at www.bobmurrayassoc.com to apply online. If you have any questions, please do not hesitate to call Ms. Stacey Stevenson at (916) 784-9080.
Filing Deadline: March 24, 2024
Mar 08, 2024
Full Time
The City of Palos Verdes Estates is a 4.75 square mile city in southern California, offering beautiful ocean and hillside views, urban forest, and recreational opportunities. With approximately 13,500 residents, the City is known for being a planned community with tranquil neighborhoods and is the oldest of four cities on the Palos Verdes Peninsula. Residents enjoy magnificent views of the Los Angeles Basin and Pacific Ocean, low density, rural character, preserved open space, low crime, and excellent schools. The Office of the City Clerk is responsible for coordination and preparation of City Council meeting agendas and back-up materials, maintenance of the Municipal Code, and election administration, along with publishing legal notices, ordinances, and resolutions, as required by law. The City Clerk also receives, and processes subpoenas, prepares, and coordinates responses to public records requests, prepares and certifies Certificates of Residency (pensioners), and administers the Oath of Office. The City is seeking a collaborative, organized, and highly motivated individual to serve as the next City Clerk. The ideal candidate will bring record-keeping experience, problem solving capabilities, and a proven track record of exercising confidentiality. An honest, ethical, and technically savvy team builder who is cooperative and flexible is essential. The incoming City Clerk should be adaptable and politically astute, promoting a culture of transparency and integrity.
Qualified candidates possess the equivalent to a Bachelor’s degree from an accredited college or university with significant coursework in the areas of Business Administration, Public Administration, or related fields, along with at least five (5) years of increasingly responsible and complex administrative experience in a clerk’s office and two (2) years in a lead or supervisory role. Prior experience as a City Clerk along with possession of a Notary Public Certification is desired. Candidates should also possess a valid California Driver’s License, and a Certified Municipal Clerk designation.
The annual salary range for the City Clerk is $99,756 to $125,028 per year. Placement within this range is dependent on experience and qualifications. The City also offers an excellent benefits package. If you are interested in this outstanding opportunity, please visit our website at www.bobmurrayassoc.com to apply online. If you have any questions, please do not hesitate to call Ms. Stacey Stevenson at (916) 784-9080.
Filing Deadline: March 24, 2024