- Repost -
Applicants who have already applied need not reapply.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.
Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary seeks a highly motivated individual to work independently on a purchasing team under the general direction of the Chief and immediate direction of the Assistant Chief or Administrative Supervisor in the Financial Services Office, Purchase and Property Unit.
The selected candidate will utilize organizational sourcing strategies and Judiciary policies, effectively communicate with customers, vendors, other departments and entities. The selected candidate will also provide technical assistance to Judiciary purchasing staff statewide, negotiate the best value, maintain a database of vendors and current contracts, special projects, and resolve vendor issues. The selected candidate will be responsible for the day-to-day ordering functions for commodities and services, analyze purchase requisitions, create purchase orders, document office procedures, conduct analysis of equipment usage and services.
Remote Work: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Example of Duties:
* Write and analyze bid specifications
* Evaluate contracts and bid proposals
* Review State contracts
* Coordinate the bid process for RFP's, RFQ's and RFI's; and make recommendations for waivers of advertising
* Investigate and resolving complex contract issues
* Write policies and procedures
* Plan implementation and communication of projects
* Related duties as assigned
Salary range is $55,694.69 - $85,817.10 . For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
Job Requirements:
Graduation from an accredited college or university with a Bachelor's degree and three (3) years of professional experience in purchasing.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An Associate's degree and two (2) years of additional paraprofessional and/or professional experience may be substituted for a Bachelor's degree. A Master's degree may be substituted for one year of experience. A law degree may be substituted for two (2) years of experience.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html )
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
To Apply:
Applicants can apply online by April 16, 2024 at:
https://www.governmentjobs.com/careers/njjudiciary/jobs/4345197/procurement-specialist-administrative-specialist-3?page=11&pagetype=jobOpportunitiesJobs
For additional information please visit www.njcourts.gov and reference Job # 2024-09250, Purchasing Specialist (Administrative Specialist 3.)
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
Apr 05, 2024
Full Time
- Repost -
Applicants who have already applied need not reapply.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.
Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary seeks a highly motivated individual to work independently on a purchasing team under the general direction of the Chief and immediate direction of the Assistant Chief or Administrative Supervisor in the Financial Services Office, Purchase and Property Unit.
The selected candidate will utilize organizational sourcing strategies and Judiciary policies, effectively communicate with customers, vendors, other departments and entities. The selected candidate will also provide technical assistance to Judiciary purchasing staff statewide, negotiate the best value, maintain a database of vendors and current contracts, special projects, and resolve vendor issues. The selected candidate will be responsible for the day-to-day ordering functions for commodities and services, analyze purchase requisitions, create purchase orders, document office procedures, conduct analysis of equipment usage and services.
Remote Work: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Example of Duties:
* Write and analyze bid specifications
* Evaluate contracts and bid proposals
* Review State contracts
* Coordinate the bid process for RFP's, RFQ's and RFI's; and make recommendations for waivers of advertising
* Investigate and resolving complex contract issues
* Write policies and procedures
* Plan implementation and communication of projects
* Related duties as assigned
Salary range is $55,694.69 - $85,817.10 . For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
Job Requirements:
Graduation from an accredited college or university with a Bachelor's degree and three (3) years of professional experience in purchasing.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An Associate's degree and two (2) years of additional paraprofessional and/or professional experience may be substituted for a Bachelor's degree. A Master's degree may be substituted for one year of experience. A law degree may be substituted for two (2) years of experience.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html )
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
To Apply:
Applicants can apply online by April 16, 2024 at:
https://www.governmentjobs.com/careers/njjudiciary/jobs/4345197/procurement-specialist-administrative-specialist-3?page=11&pagetype=jobOpportunitiesJobs
For additional information please visit www.njcourts.gov and reference Job # 2024-09250, Purchasing Specialist (Administrative Specialist 3.)
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
MASSACHUSETTS TRIAL COURT
Plymouth, Massachusetts, United States
Title: Fiscal Specialist-Plymouth Pay Grade: Grade 14 Starting Pay: $63,418.15/Yr. Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth. Organizational Profile: https://www.mass.gov/orgs/trial-court-facilities-management-capital-planning-department Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This position is for Region IV in Facilities and the primary location is Plymouth Trial Court. The hours for this position is 8:00am-4:00pm. Position Summary: Working within the Facilities Management Department of the Office of Court Management, a Fiscal Specialist serves as a member of the fiscal staff performing a variety of fiscal and administrative responsibilities and resolving moderate to complex fiscal issues that arise. The Fiscal Specialist also provides clerical support as needed. The position title above the entry level requires the performance of increasingly more responsible work which requires more knowledge of fiscal and administrative policies and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy Fiscal Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of fiscal duties related to budgeting purchasing, and billing. Fiscal Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform higher level fiscal duties in the areas of fiscal planning and projections, to recommend ways to improve activities, and to exercise more independent judgment. SUPERVISION RECEIVED: Receives general direction from the Regional Manager of Facilities Management or his/her designee in performing duties in accordance with established guidelines. Fiscal Specialist I Duties : Coordinates the annual budget process, including preparing spending plans and expansion budget requests based upon information provided by the manager; Maintains the budgetary control register and prepares and files the monthly expenditure reports; Determines the need, makes recommendations, and prepares requests for inter-subsidiary budget transfers; ensures that funds are properly encumbered for approved contracts and programs; Functions as a purchasing agent for the office purchasing all supplies and equipment; Provides ongoing advice and information on the availability of funding for the purchase of goods and services; maintains files for purchase order requests; Reviews and verifies accuracy of invoices and prepares payment vouchers and other fiscal documents required to pay vendors for goods and services; Monitors payment and encumbrance transactions on the Massachusetts Management and Accounting Reporting System (MMARS); tracks fiscal transactions and responds to inquiries on the status of accounts; Assists vendors with payment research and responds to related inquiries; Works with the Fiscal Affairs Department of the Administrative Office of the Trial Court concerning fiscal and administrative matters; Provides administrative support for programs and operations performed within the office; and Performs related duties as required. Fiscal Specialist II Duties: Performs fiscal planning, including providing financial projections and participating in the decision-making on how resources will be expended; Regularly evaluates fiscal and administrative activities and recommends ways to improve such activities; Reviews, investigates, and resolves complex billing problems; Generates ad-hoc reports from the warehouse to evaluate fiscal activities; Performs special projects; Develops and maintains data bases to assist in monitoring fiscal and administrative activities; and Performs all of the duties of the lower level of this series. Job Competencies: Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Facilities Management Departmental missions. Applied Knowledge Knowledge and ability to support the Facilities Management fiscal staff in administering budgets, state contracts, procurement matters, and accounts management. Problem Solving Accurately identifies and assesses moderate to complex fiscal errors and fiscal procedural issues within the department and initiates corrective action. Continuous Learning Demonstrates a commitment to continuously improve himself or herself through professional development. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Communication Demonstrates the capacity to ensure clear, informative and transparent communications to the facilities department and other Trial Court and government officials. Collaboration Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Fiscal Specialist: Fiscal Specialist I Requirements: Associates degree in accounting, bookkeeping, or related field and (2) two years' experience in accounting or office management; or and equivalent combination of education and experience; A Bachelor's degree is preferred; Knowledge of bookkeeping, account, and other administrative procedures; Strong organizational and administrative skills; Ability to work professionally with judges, court officials, court personnel, and the general public; Ability to communicate effectively in both oral and written form; Demonstrated ability to use personal computers, including MS Office and related word processing and spreadsheet software; Ability to perform Trial Court fiscal procedures in accordance with MMARS accounting system; and Ability to type accurately and to effectively draft correspondence. Fiscal Specialist II Requirements: A minimum of three years of experience as a Fiscal Specialist I; Considerable knowledge of Trial Court fiscal and administrative policies and procedures; Demonstrated ability to perform fiscal analysis and to make projections; Demonstrated ability to identify problems and to propose feasible solutions; and Demonstrated ability to perform duties with minimal supervision and to exercise independent judgment; Proven ability to maintain accurate records and to prepare all necessary reports; and Ability to handle highly confidential material with discretion. Closing Date/Time: 2024-08-05
May 04, 2024
Full Time
Title: Fiscal Specialist-Plymouth Pay Grade: Grade 14 Starting Pay: $63,418.15/Yr. Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth. Organizational Profile: https://www.mass.gov/orgs/trial-court-facilities-management-capital-planning-department Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This position is for Region IV in Facilities and the primary location is Plymouth Trial Court. The hours for this position is 8:00am-4:00pm. Position Summary: Working within the Facilities Management Department of the Office of Court Management, a Fiscal Specialist serves as a member of the fiscal staff performing a variety of fiscal and administrative responsibilities and resolving moderate to complex fiscal issues that arise. The Fiscal Specialist also provides clerical support as needed. The position title above the entry level requires the performance of increasingly more responsible work which requires more knowledge of fiscal and administrative policies and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy Fiscal Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of fiscal duties related to budgeting purchasing, and billing. Fiscal Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform higher level fiscal duties in the areas of fiscal planning and projections, to recommend ways to improve activities, and to exercise more independent judgment. SUPERVISION RECEIVED: Receives general direction from the Regional Manager of Facilities Management or his/her designee in performing duties in accordance with established guidelines. Fiscal Specialist I Duties : Coordinates the annual budget process, including preparing spending plans and expansion budget requests based upon information provided by the manager; Maintains the budgetary control register and prepares and files the monthly expenditure reports; Determines the need, makes recommendations, and prepares requests for inter-subsidiary budget transfers; ensures that funds are properly encumbered for approved contracts and programs; Functions as a purchasing agent for the office purchasing all supplies and equipment; Provides ongoing advice and information on the availability of funding for the purchase of goods and services; maintains files for purchase order requests; Reviews and verifies accuracy of invoices and prepares payment vouchers and other fiscal documents required to pay vendors for goods and services; Monitors payment and encumbrance transactions on the Massachusetts Management and Accounting Reporting System (MMARS); tracks fiscal transactions and responds to inquiries on the status of accounts; Assists vendors with payment research and responds to related inquiries; Works with the Fiscal Affairs Department of the Administrative Office of the Trial Court concerning fiscal and administrative matters; Provides administrative support for programs and operations performed within the office; and Performs related duties as required. Fiscal Specialist II Duties: Performs fiscal planning, including providing financial projections and participating in the decision-making on how resources will be expended; Regularly evaluates fiscal and administrative activities and recommends ways to improve such activities; Reviews, investigates, and resolves complex billing problems; Generates ad-hoc reports from the warehouse to evaluate fiscal activities; Performs special projects; Develops and maintains data bases to assist in monitoring fiscal and administrative activities; and Performs all of the duties of the lower level of this series. Job Competencies: Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court. Mission Understands, upholds, and communicates the Trial Court and Facilities Management Departmental missions. Applied Knowledge Knowledge and ability to support the Facilities Management fiscal staff in administering budgets, state contracts, procurement matters, and accounts management. Problem Solving Accurately identifies and assesses moderate to complex fiscal errors and fiscal procedural issues within the department and initiates corrective action. Continuous Learning Demonstrates a commitment to continuously improve himself or herself through professional development. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Communication Demonstrates the capacity to ensure clear, informative and transparent communications to the facilities department and other Trial Court and government officials. Collaboration Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Fiscal Specialist: Fiscal Specialist I Requirements: Associates degree in accounting, bookkeeping, or related field and (2) two years' experience in accounting or office management; or and equivalent combination of education and experience; A Bachelor's degree is preferred; Knowledge of bookkeeping, account, and other administrative procedures; Strong organizational and administrative skills; Ability to work professionally with judges, court officials, court personnel, and the general public; Ability to communicate effectively in both oral and written form; Demonstrated ability to use personal computers, including MS Office and related word processing and spreadsheet software; Ability to perform Trial Court fiscal procedures in accordance with MMARS accounting system; and Ability to type accurately and to effectively draft correspondence. Fiscal Specialist II Requirements: A minimum of three years of experience as a Fiscal Specialist I; Considerable knowledge of Trial Court fiscal and administrative policies and procedures; Demonstrated ability to perform fiscal analysis and to make projections; Demonstrated ability to identify problems and to propose feasible solutions; and Demonstrated ability to perform duties with minimal supervision and to exercise independent judgment; Proven ability to maintain accurate records and to prepare all necessary reports; and Ability to handle highly confidential material with discretion. Closing Date/Time: 2024-08-05
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Procurement Card Program Coordinator Classification Administrative Analyst/Specialist - Non-Exempt) AutoReqId 538719 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $3,694 - $7,131 per month (Hiring range depending on qualifications, not anticipated to exceed $3,694 - $6,272 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Procurement Card Program Coordinator (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Reporting to the eBusiness Manager, the Procurement Card Program Coordinator is responsible for properly recording and documenting financial transactions associated with the Cal State Fullerton (CSUF) Procurement Card Program. This position is responsible for processing Procurement Card applications and other applicable forms and setting up new accounts for approved cardholders and eBusiness users. Reviews Procurement Card transactions for compliance with established policies and procedures. Track and monitor the completion of Procurement Card training for cardholders, approving officials, and assigned delegates. Provides support for year-end closing processes. Assists with audits and reporting as needed. Use independent judgment when analyzing information and determining the best course of action in compliance with application policies and procedures. Maintain comprehensive knowledge of university policies and procedures. Provides exceptional customer service to the division, campus partners, and vendors in person, virtually, and by phone related to eBusiness/Contracts and Procurement. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of the general practices, program, or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in purchasing, accounting, marketing, general business, or a related field. Additional experience demonstrating that the applicant has acquired and successfully applied the required knowledge and abilities may be substituted for the education requirement on a year-for-year basis. Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements or leases. General knowledge of purchasing principles, practices, and procedures, including the processes of competitive bidding required by California State Statutes and Codes. Understanding of and ability to apply California State Statutes and Codes. Ability to follow processes for recording and documenting purchasing activities. Ability to establish and maintain cooperative working relationships with vendors, faculty, administrators, students, and members of the public. Ability to perform or learn campus routine purchasing, ordering, and contract processes. Ability to perform or learn to write specifications. Ability to independently gather and analyze data necessary for informed purchasing decisions and make accurate arithmetic computations. Ability to conduct business transactions and perform simple research work by telephone. Strong interpersonal, oral, and written communication skills with the ability to read and write clearly in English. Competent use of a computer and software such as Microsoft Word and Excel. Prior experience in a higher education setting or previous public procurement experience. Knowledge of state and/or CSU policies and procedures. Experience using PeopleSoft. License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
Apr 26, 2024
Job Title Procurement Card Program Coordinator Classification Administrative Analyst/Specialist - Non-Exempt) AutoReqId 538719 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $3,694 - $7,131 per month (Hiring range depending on qualifications, not anticipated to exceed $3,694 - $6,272 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Procurement Card Program Coordinator (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Reporting to the eBusiness Manager, the Procurement Card Program Coordinator is responsible for properly recording and documenting financial transactions associated with the Cal State Fullerton (CSUF) Procurement Card Program. This position is responsible for processing Procurement Card applications and other applicable forms and setting up new accounts for approved cardholders and eBusiness users. Reviews Procurement Card transactions for compliance with established policies and procedures. Track and monitor the completion of Procurement Card training for cardholders, approving officials, and assigned delegates. Provides support for year-end closing processes. Assists with audits and reporting as needed. Use independent judgment when analyzing information and determining the best course of action in compliance with application policies and procedures. Maintain comprehensive knowledge of university policies and procedures. Provides exceptional customer service to the division, campus partners, and vendors in person, virtually, and by phone related to eBusiness/Contracts and Procurement. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of the general practices, program, or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in purchasing, accounting, marketing, general business, or a related field. Additional experience demonstrating that the applicant has acquired and successfully applied the required knowledge and abilities may be substituted for the education requirement on a year-for-year basis. Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements or leases. General knowledge of purchasing principles, practices, and procedures, including the processes of competitive bidding required by California State Statutes and Codes. Understanding of and ability to apply California State Statutes and Codes. Ability to follow processes for recording and documenting purchasing activities. Ability to establish and maintain cooperative working relationships with vendors, faculty, administrators, students, and members of the public. Ability to perform or learn campus routine purchasing, ordering, and contract processes. Ability to perform or learn to write specifications. Ability to independently gather and analyze data necessary for informed purchasing decisions and make accurate arithmetic computations. Ability to conduct business transactions and perform simple research work by telephone. Strong interpersonal, oral, and written communication skills with the ability to read and write clearly in English. Competent use of a computer and software such as Microsoft Word and Excel. Prior experience in a higher education setting or previous public procurement experience. Knowledge of state and/or CSU policies and procedures. Experience using PeopleSoft. License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Contract Specialist Department Name: Procurement and Contracts Division: Administration and Finance Classification Title: Buyer III Classification Salary Range: $4,521 - $8,180 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general supervision of the Manager of Procurement and Contracts, the Contract Specialist Ill is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent's main focus will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. The incumbent will be responsible for administrating all aspects of solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Incumbent will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. O verview of Duties and Responsibilities: Process purchase and contract requests, developing, coordinating, and/or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus. Assist with all aspects of procurement solicitations for minor capital outlay construction and formal bids. Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters. Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects, this includes minor construction/public works, architecture, engineering, geotechnical agreements. Prepare, analyze, and administer formal and informal competitive bid processes, including Requests for Proposals (RFP) and Invitations for Bid (IFB). Manage (e.g., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University. Minimum Qualifications: Education; Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience: Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Knowledge, Skills, and Abilities: Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement; Knowledge and use of PeopleSoft Financial System. Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as the integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process. Ability to lead or review the work of others; act promptly to actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process. Able to apply and interpret the public code regulations, standard business practices, and the CSU ICSUAM for Contracts and Procurement. Skill in: Contract writing, insurance, leases, and agreements. Preferred Qualifications: Preferred Education: Bachelor's degree in purchasing, marketing, accounting, business or other appropriate field, CPM or APP certification. Preferred Experience: Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting. Information Technology and Public Works experience. To view the full position description, click “ Position Description ” above. General Information: Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Questions about the CSU COVID-19 Vaccination Policy may be sent to hrm@csudh.edu . The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Contract Specialist Department Name: Procurement and Contracts Division: Administration and Finance Classification Title: Buyer III Classification Salary Range: $4,521 - $8,180 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general supervision of the Manager of Procurement and Contracts, the Contract Specialist Ill is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent's main focus will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. The incumbent will be responsible for administrating all aspects of solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Incumbent will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. O verview of Duties and Responsibilities: Process purchase and contract requests, developing, coordinating, and/or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus. Assist with all aspects of procurement solicitations for minor capital outlay construction and formal bids. Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters. Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects, this includes minor construction/public works, architecture, engineering, geotechnical agreements. Prepare, analyze, and administer formal and informal competitive bid processes, including Requests for Proposals (RFP) and Invitations for Bid (IFB). Manage (e.g., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University. Minimum Qualifications: Education; Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Experience: Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Knowledge, Skills, and Abilities: Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement; Knowledge and use of PeopleSoft Financial System. Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as the integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process. Ability to lead or review the work of others; act promptly to actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process. Able to apply and interpret the public code regulations, standard business practices, and the CSU ICSUAM for Contracts and Procurement. Skill in: Contract writing, insurance, leases, and agreements. Preferred Qualifications: Preferred Education: Bachelor's degree in purchasing, marketing, accounting, business or other appropriate field, CPM or APP certification. Preferred Experience: Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting. Information Technology and Public Works experience. To view the full position description, click “ Position Description ” above. General Information: Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Questions about the CSU COVID-19 Vaccination Policy may be sent to hrm@csudh.edu . The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The City of Westminster is seeking a detail-oriented and proactive Procurement Specialist to manage solicitation processes, issue purchase orders, conduct market research, and utilize cooperative contracts. Reporting directly to the Procurement Manager, the Procurement Specialist will play a crucial role in ensuring compliance with procurement policies and regulations while providing exceptional service to internal stakeholders. The Procurement Specialist position presents an exciting opportunity to contribute to the efficient procurement operations of the City of Westminster, ensuring compliance, cost-effectiveness, and timely procurement of goods and services to support citywide initiatives. This is a temporary, 40 hours per week position that may last up to three (3) years and is intended to provide a professional opportunity to work in procurement in a municipal government setting. City benefits are provided. City Hall business hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. Temporary employees may be subject to termination at any time without cause, including cessation of funds. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Finance Department, which provides quality financial services and expertise necessary to support a financially sustainable City Government. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that where possible they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility and takes calculated risks when appropriate Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate considerable knowledge of Microsoft software packages including Microsoft Word, Excel, PowerPoint, and Outlook Make complex and varied arithmetic computations and tabulations rapidly and accurately Acquire considerable knowledge of legal, administrative, operational, and procedural regulations and practices applicable to the department Develop work methods and procedures with initiative and judgment, and use resourcefulness and tact in meeting new problems Create and maintain various purchasing records Use and operate automated finance and purchasing software systems Assist with a wide variety of procurement functions for various City departments and for a wide range of products and services Understand and apply the City of Westminster’s purchasing policies and procedures within six-months of hire Maintain confidentiality JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks Manage communication with City staff via various communication channels to obtain necessary procurement information and documentation, ensuring alignment with procurement requirements and standards Utilize automated purchasing software proficiently to create, review, and approve purchase requisitions and orders, while also providing guidance to staff on city purchasing practices Organize purchase request data, provide guidance to requesting departments, and Verify price quotations and gather product information from vendors, ensuring accuracy and compliance with procurement standards Evaluate and review purchasing specifications, consult with internal customers, and select qualified bidders based on thorough analysis and assessment. Review and analyze procurement specifications, assisting in the preparation of purchase bid documents, and receiving training in bid preparation procedures Maintain clear communication channels regarding procurement status with internal customers and vendors Advocate for compliance with procurement policies and procedures, provide budget information to operating departments, and foster strong staff relationships Oversee citywide surplus management activities, coordinating asset removal, disposal, recycling, and donations Discover, promote, and facilitate cooperative procurement opportunities Assist and educate staff on scope development and requirements gathering Draft and administer simple, formal solicitations, such as IFBs and assist drafting and administering more complex solicitations including IFBs, RFPs and RFQs Participate in vendor site visits alongside purchasing staff and contribute to educational efforts for groups affected by the procurement process Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses and Certifications Required : Associate degree, or higher, in Business Administration, Public Administration, Project Management, Accounting, Purchasing, or closely related field from an accredited university or college Up to two (2) years of previous experience in a professional office environment involving general administrative, accounts payable, and strong customer service duties Prior experience with a variety of technologies, such as financial management systems and asset tracking databases Proficiency in Microsoft Office suite and electronic procurement software Strong analytical, communication, and negotiation skills Ability to interpret and apply complex statutes, ordinances, and regulations Detail-oriented with excellent organizational and time management abilities Preferred : Bachelor’s degree, or higher, in Business Administration, Public Administration, Project Management, Accounting, Finance, Purchasing or closely related field from an accredited university or college Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing sometimes for extended periods Frequent squatting, reaching above shoulder and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing and reaching below shoulder to store documents, material and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, push/pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing/pulling of up to 25 pounds with dollies and carts WORKING CONDITIONS Work is performed primarily indoors, but occasional outdoor work may be required. This is primarily office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Materials and Equipment Directly Used Personal computer, printer, peripheral equipment, telephone, computer reference materials. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history and when applicable, credit check, driver’s license record, education verification Pre-employment drug screen Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Education and Training Reimbursement General leave that provides vacation, holidays, and illness leave For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
May 07, 2024
Temporary
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The City of Westminster is seeking a detail-oriented and proactive Procurement Specialist to manage solicitation processes, issue purchase orders, conduct market research, and utilize cooperative contracts. Reporting directly to the Procurement Manager, the Procurement Specialist will play a crucial role in ensuring compliance with procurement policies and regulations while providing exceptional service to internal stakeholders. The Procurement Specialist position presents an exciting opportunity to contribute to the efficient procurement operations of the City of Westminster, ensuring compliance, cost-effectiveness, and timely procurement of goods and services to support citywide initiatives. This is a temporary, 40 hours per week position that may last up to three (3) years and is intended to provide a professional opportunity to work in procurement in a municipal government setting. City benefits are provided. City Hall business hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. Temporary employees may be subject to termination at any time without cause, including cessation of funds. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Finance Department, which provides quality financial services and expertise necessary to support a financially sustainable City Government. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that where possible they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility and takes calculated risks when appropriate Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Demonstrate considerable knowledge of Microsoft software packages including Microsoft Word, Excel, PowerPoint, and Outlook Make complex and varied arithmetic computations and tabulations rapidly and accurately Acquire considerable knowledge of legal, administrative, operational, and procedural regulations and practices applicable to the department Develop work methods and procedures with initiative and judgment, and use resourcefulness and tact in meeting new problems Create and maintain various purchasing records Use and operate automated finance and purchasing software systems Assist with a wide variety of procurement functions for various City departments and for a wide range of products and services Understand and apply the City of Westminster’s purchasing policies and procedures within six-months of hire Maintain confidentiality JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks Manage communication with City staff via various communication channels to obtain necessary procurement information and documentation, ensuring alignment with procurement requirements and standards Utilize automated purchasing software proficiently to create, review, and approve purchase requisitions and orders, while also providing guidance to staff on city purchasing practices Organize purchase request data, provide guidance to requesting departments, and Verify price quotations and gather product information from vendors, ensuring accuracy and compliance with procurement standards Evaluate and review purchasing specifications, consult with internal customers, and select qualified bidders based on thorough analysis and assessment. Review and analyze procurement specifications, assisting in the preparation of purchase bid documents, and receiving training in bid preparation procedures Maintain clear communication channels regarding procurement status with internal customers and vendors Advocate for compliance with procurement policies and procedures, provide budget information to operating departments, and foster strong staff relationships Oversee citywide surplus management activities, coordinating asset removal, disposal, recycling, and donations Discover, promote, and facilitate cooperative procurement opportunities Assist and educate staff on scope development and requirements gathering Draft and administer simple, formal solicitations, such as IFBs and assist drafting and administering more complex solicitations including IFBs, RFPs and RFQs Participate in vendor site visits alongside purchasing staff and contribute to educational efforts for groups affected by the procurement process Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses and Certifications Required : Associate degree, or higher, in Business Administration, Public Administration, Project Management, Accounting, Purchasing, or closely related field from an accredited university or college Up to two (2) years of previous experience in a professional office environment involving general administrative, accounts payable, and strong customer service duties Prior experience with a variety of technologies, such as financial management systems and asset tracking databases Proficiency in Microsoft Office suite and electronic procurement software Strong analytical, communication, and negotiation skills Ability to interpret and apply complex statutes, ordinances, and regulations Detail-oriented with excellent organizational and time management abilities Preferred : Bachelor’s degree, or higher, in Business Administration, Public Administration, Project Management, Accounting, Finance, Purchasing or closely related field from an accredited university or college Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing sometimes for extended periods Frequent squatting, reaching above shoulder and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing and reaching below shoulder to store documents, material and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, push/pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing/pulling of up to 25 pounds with dollies and carts WORKING CONDITIONS Work is performed primarily indoors, but occasional outdoor work may be required. This is primarily office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Materials and Equipment Directly Used Personal computer, printer, peripheral equipment, telephone, computer reference materials. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history and when applicable, credit check, driver’s license record, education verification Pre-employment drug screen Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Education and Training Reimbursement General leave that provides vacation, holidays, and illness leave For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
Apr 26, 2024
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 09 2024 Pacific Daylight Time Closing Date/Time:
TEXAS PARKS AND WILDLIFE
San Angelo, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Maintenance Specialist I-V Army 12C, 12G, 12N, 12V, 12W, 91C, 91E, 91J, 91L, 914A Maintenance Specialist I-V Navy AB, AN, BM, BU, CM, CN, DC, EO, FN, HT, SN, SW, 914A Maintenance Specialist I-V Coast Guard BM, DC, MK, DOSN, ENG, MAT Maintenance Specialist I-V Marine Corps 1169, 1171, 1300, 1316, 1371 Maintenance Specialist I-V Air Force 3E2X1, 3E3X1, 3E4X1, 3E4X3 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Jason Bane, (432)249-0429 PHYSICAL WORK ADDRESS: Region 1 covers a large area extending from El Paso on the west, to San Angelo on the east, south to the Big Bend, and Colorado City to the north. At times this position will be required to travel throughout the region and on occasion to other parts of the state. Officing this position will be offered at two locations: - 3407-B S. Chadbourne San Angelo, TX 76904 and - TX Parks Region 1 HQ, Park Rd. 3, Fort Davis Texas GENERAL DESCRIPTION: Performs advanced (senior-level) construction, restoration, renovation, and maintenance work. Under direction of the Regional Maintenance Specialist, this position will support the regional maintenance program with a focus on various repair programs administered via the regional office. Duties include: Planning, developing, scoping and overseeing minor repair projects; Identifying and communicating with contractors to coordinate work; establishing and overseeing project timelines and ensuring work of TPWD staff and contractors is performed accurately and on time; Working with purchasing staff to procure materials and ensure bid process is performed efficiently and accurately; assists with park facility inspections and oversees the state housing and emoluments program. This position will be responsible for holding a State Purchasing Card and making purchases for the Regional Maintenance Team. Works to support the TPWD Mission in a manner that embodies the department's core values. Responsible for other assigned projects required by the Region and Austin headquarters. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division, and Branch rules, regulations, and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Four years experience in facility, equipment, or grounds maintenance. Licensure: Must possess or be able to obtain within 30 days a valid class "C" Texas driver's license. NOTE: Retention of position is contingent upon obtaining and maintaining required license. Must possess or be able to obtain, within one year of employment, a class "D" Water Operator license issued by the Texas Commission on Environmental Quality (TCEQ); Must possess or be able to obtain, within one year of employment, a class "D" Wastewater Treatment Operator license issued by the Texas Commission on Environmental Quality (TCEQ). NOTE: Retention of position contingent upon obtaining and maintaining required license and compliance with the Texas Commission on Environmental Quality's (TCEQ) Criminal Conviction Guidelines. ACCEPTABLE SUBSTITUTIONS: Experience: Thirty semester hours from an accredited college or university may substitute for one year of the required experience, with a maximum substitution of three years. PREFERRED QUALIFICATIONS: Education: Training related to designated building trade(s) and/or areas of expertise. Experience: Experience in park operations, maintenance management, project management, facilities management, or resource conservation; Experience with purchasing and procurement. Licensure: Current valid State driver's license. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of conventional and historic building techniques, materials, equipment and tools; Knowledge of project scoping document creation; Knowledge of basic plumbing, carpentry, electrical, masonry, mechanical maintenance and repair tasks; Knowledge of OSHA and state safety regulations; Knowledge of State procurement and purchasing procedures and regulations; Knowledge of basic mathematics; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in using the tools, equipment and materials associated with designated building trades; Skill in the use of hand and power tools, mowers, trimmers, chain saws, tractors, vehicles, generators and other mechanical equipment; Skill in planning, assigning and/or supervising the work of others; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in making independent, sound and timely decisions; Skill in project management of multi-discipline programming; Skill in planning, coordinating and executing construction projects independently with little or no direct supervision; Ability to read and interpret construction plans and specifications; Ability to identify maintenance and repairs needs, to define solutions, and to maintain records; Ability to estimate construction labor and material costs; Ability to perform materials take-offs/estimates and to prepare lists for purchase; Ability to provide direction and guidance to others; Ability to work as a member of a team; Ability to purchase supplies, materials, services and equipment per departmental and state regulations; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor, including lifting supplies and materials up to 50 lbs.; Ability conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to perform work outdoors, occasionally in adverse weather conditions; Required to work overtime as necessary; Required to travel 40% with possible overnight stays; Required to use appropriate safety procedures and equipment; Required to perform manual labor including, lifting supplies and materials up to 50 lbs.; Required to operate a State vehicle; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 8, 2024, 11:59:00 PM
Mar 08, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Maintenance Specialist I-V Army 12C, 12G, 12N, 12V, 12W, 91C, 91E, 91J, 91L, 914A Maintenance Specialist I-V Navy AB, AN, BM, BU, CM, CN, DC, EO, FN, HT, SN, SW, 914A Maintenance Specialist I-V Coast Guard BM, DC, MK, DOSN, ENG, MAT Maintenance Specialist I-V Marine Corps 1169, 1171, 1300, 1316, 1371 Maintenance Specialist I-V Air Force 3E2X1, 3E3X1, 3E4X1, 3E4X3 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Jason Bane, (432)249-0429 PHYSICAL WORK ADDRESS: Region 1 covers a large area extending from El Paso on the west, to San Angelo on the east, south to the Big Bend, and Colorado City to the north. At times this position will be required to travel throughout the region and on occasion to other parts of the state. Officing this position will be offered at two locations: - 3407-B S. Chadbourne San Angelo, TX 76904 and - TX Parks Region 1 HQ, Park Rd. 3, Fort Davis Texas GENERAL DESCRIPTION: Performs advanced (senior-level) construction, restoration, renovation, and maintenance work. Under direction of the Regional Maintenance Specialist, this position will support the regional maintenance program with a focus on various repair programs administered via the regional office. Duties include: Planning, developing, scoping and overseeing minor repair projects; Identifying and communicating with contractors to coordinate work; establishing and overseeing project timelines and ensuring work of TPWD staff and contractors is performed accurately and on time; Working with purchasing staff to procure materials and ensure bid process is performed efficiently and accurately; assists with park facility inspections and oversees the state housing and emoluments program. This position will be responsible for holding a State Purchasing Card and making purchases for the Regional Maintenance Team. Works to support the TPWD Mission in a manner that embodies the department's core values. Responsible for other assigned projects required by the Region and Austin headquarters. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division, and Branch rules, regulations, and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Four years experience in facility, equipment, or grounds maintenance. Licensure: Must possess or be able to obtain within 30 days a valid class "C" Texas driver's license. NOTE: Retention of position is contingent upon obtaining and maintaining required license. Must possess or be able to obtain, within one year of employment, a class "D" Water Operator license issued by the Texas Commission on Environmental Quality (TCEQ); Must possess or be able to obtain, within one year of employment, a class "D" Wastewater Treatment Operator license issued by the Texas Commission on Environmental Quality (TCEQ). NOTE: Retention of position contingent upon obtaining and maintaining required license and compliance with the Texas Commission on Environmental Quality's (TCEQ) Criminal Conviction Guidelines. ACCEPTABLE SUBSTITUTIONS: Experience: Thirty semester hours from an accredited college or university may substitute for one year of the required experience, with a maximum substitution of three years. PREFERRED QUALIFICATIONS: Education: Training related to designated building trade(s) and/or areas of expertise. Experience: Experience in park operations, maintenance management, project management, facilities management, or resource conservation; Experience with purchasing and procurement. Licensure: Current valid State driver's license. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of conventional and historic building techniques, materials, equipment and tools; Knowledge of project scoping document creation; Knowledge of basic plumbing, carpentry, electrical, masonry, mechanical maintenance and repair tasks; Knowledge of OSHA and state safety regulations; Knowledge of State procurement and purchasing procedures and regulations; Knowledge of basic mathematics; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in using the tools, equipment and materials associated with designated building trades; Skill in the use of hand and power tools, mowers, trimmers, chain saws, tractors, vehicles, generators and other mechanical equipment; Skill in planning, assigning and/or supervising the work of others; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in making independent, sound and timely decisions; Skill in project management of multi-discipline programming; Skill in planning, coordinating and executing construction projects independently with little or no direct supervision; Ability to read and interpret construction plans and specifications; Ability to identify maintenance and repairs needs, to define solutions, and to maintain records; Ability to estimate construction labor and material costs; Ability to perform materials take-offs/estimates and to prepare lists for purchase; Ability to provide direction and guidance to others; Ability to work as a member of a team; Ability to purchase supplies, materials, services and equipment per departmental and state regulations; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor, including lifting supplies and materials up to 50 lbs.; Ability conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to perform work outdoors, occasionally in adverse weather conditions; Required to work overtime as necessary; Required to travel 40% with possible overnight stays; Required to use appropriate safety procedures and equipment; Required to perform manual labor including, lifting supplies and materials up to 50 lbs.; Required to operate a State vehicle; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State vehicles and buildings. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 8, 2024, 11:59:00 PM
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The City of Fort Lauderdale is seeking a Senior Procurement Specialist to lead the Transportation and Mobility (TAM) Department procurement efforts. The Transportation and Mobility Department includes Parking Services, Transportation Services, Transportation Planning, and Project Management Divisions which procures goods, services, and deals with a variety of construction and development projects. The ideal candidate, through exceptional communication and organizational skills, will actively participate in the development and selection of supply sources by providing accurate and prompt market intelligence. This position reports to the City’s Procurement Division, but the selected candidate will coordinate with TAM staff on a daily basis, and it’s anticipated that the selected candidate will work at the Transportation & Mobility building. The ideal candidate would also perform large volume purchasing of construction projects utilizing design/bid/ build, Design Build, Construction Management at Risk and CCNA related solicitations. Experience in various other goods and services procurement is also preferred. Experience should include activities with a governmental agency or large business procuring a variety and volume of items. This is professional and responsible administrative work involving more complex large volume purchasing of goods, services, equipment and/or construction material, in compliance with laws and statutes. The employee works under general supervision and exercises considerable initiative and independent judgment in planning, scheduling and administering projects. Would you fit in? Apply now. Please Note: The duties of this position will include all of those duties set forth in the official job description. This position will remain open until a sufficient number of qualifying application have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category IV for benefits purposes, which includes Five (5) additional Management Vacation Days and an Employee Expense Allowance of $120/month. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Consults with department personnel on procurement needs; advises on the best methods of purchasing required goods and services; provides technical assistance Conducts research, performs data analysis, disseminate information, and customize solicitation to meet user department needs Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal documents and insurance requirements Conducts reviews and analysis of bids and proposals for solicitation compliance; reviews result with department personnel; Organizes, schedules and facilitates evaluation meetings. Negotiates professional services; conducts professional services research to forecast price trends; manages contract preparation and execution. Prepares purchasing Commission Agenda Memos (CAM); attention to details and timely manages the approval process Processes purchase requisitions; maintains purchase orders Administers multidepartment contracts to ensure full contractor compliance Manages contract renewals Assists with the training of staff as directed Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited college or university in Accounting, Business, Finance, Public Administration, or related field. Must possess at least two (2) years of progressive experience in purchasing. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Preferences: Certification as a Certified Public Professional Buyer (CPPB) or Purchasing professional certification Knowledge of public procurement laws, ordinances, practices and techniques Two (2) or more years of procurement experience in a governmental entity SPECIAL REQUIREMENTS: Essential Employees may be required to work during a declared emergency. The employee’s Department Head will determine who will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The position involves light physical demands, such as exerting up to 30 lbs. of force occasionally, and/or up to 15 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Mar 16, 2024
Full Time
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The City of Fort Lauderdale is seeking a Senior Procurement Specialist to lead the Transportation and Mobility (TAM) Department procurement efforts. The Transportation and Mobility Department includes Parking Services, Transportation Services, Transportation Planning, and Project Management Divisions which procures goods, services, and deals with a variety of construction and development projects. The ideal candidate, through exceptional communication and organizational skills, will actively participate in the development and selection of supply sources by providing accurate and prompt market intelligence. This position reports to the City’s Procurement Division, but the selected candidate will coordinate with TAM staff on a daily basis, and it’s anticipated that the selected candidate will work at the Transportation & Mobility building. The ideal candidate would also perform large volume purchasing of construction projects utilizing design/bid/ build, Design Build, Construction Management at Risk and CCNA related solicitations. Experience in various other goods and services procurement is also preferred. Experience should include activities with a governmental agency or large business procuring a variety and volume of items. This is professional and responsible administrative work involving more complex large volume purchasing of goods, services, equipment and/or construction material, in compliance with laws and statutes. The employee works under general supervision and exercises considerable initiative and independent judgment in planning, scheduling and administering projects. Would you fit in? Apply now. Please Note: The duties of this position will include all of those duties set forth in the official job description. This position will remain open until a sufficient number of qualifying application have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category IV for benefits purposes, which includes Five (5) additional Management Vacation Days and an Employee Expense Allowance of $120/month. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Consults with department personnel on procurement needs; advises on the best methods of purchasing required goods and services; provides technical assistance Conducts research, performs data analysis, disseminate information, and customize solicitation to meet user department needs Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal documents and insurance requirements Conducts reviews and analysis of bids and proposals for solicitation compliance; reviews result with department personnel; Organizes, schedules and facilitates evaluation meetings. Negotiates professional services; conducts professional services research to forecast price trends; manages contract preparation and execution. Prepares purchasing Commission Agenda Memos (CAM); attention to details and timely manages the approval process Processes purchase requisitions; maintains purchase orders Administers multidepartment contracts to ensure full contractor compliance Manages contract renewals Assists with the training of staff as directed Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited college or university in Accounting, Business, Finance, Public Administration, or related field. Must possess at least two (2) years of progressive experience in purchasing. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Preferences: Certification as a Certified Public Professional Buyer (CPPB) or Purchasing professional certification Knowledge of public procurement laws, ordinances, practices and techniques Two (2) or more years of procurement experience in a governmental entity SPECIAL REQUIREMENTS: Essential Employees may be required to work during a declared emergency. The employee’s Department Head will determine who will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The position involves light physical demands, such as exerting up to 30 lbs. of force occasionally, and/or up to 15 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary ~Reposted to extend deadline~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time position available on or after December 1, 2023 for Basic Needs. Under the general direction of the Assistant Director of Basic Needs the Specialist works independently, exercising judgment and demonstrating knowledge necessary to facilitate the highly complex operations of the food security program within the Basic Needs portfolio at both Turlock and Stockton campuses. Job Duties Duties include but are not limited to: Monitor and maintain inventory of purchases and item donations. Arrange the systems and processes for the transportation of food from food bank(s) and/or other vendors to Stanislaus State. Directly assist participants with the intake process, item selection, and customer service needs. Ensure food security operations meet permit requirements and provide a clean, safe, and efficient environment at designated locations. Schedule and oversee food pop-up and other food distribution coordinating logistics, volunteers, food delivery, and communication. Oversee annual review of procedures, protocols, and policies pertinent to the food security program. Oversee food inspection visits, CSU or other audits. Liaison with the Care and Food Security Lead to initiate business continuity operations in the event of equipment disruption or malfunction. Responsible for the procurement of food and sundry items and communication with internal and external partners for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Utilization of ProCard and creating requisitions to procure supplies, equipment, services, and process purchasing documentation. Review purchases of Food Security team to ensure compliance with program requirements. Write specifications, solicit price quotations, and contact vendors to discuss products and resolve problems. Collaborate with Financial Services. Responsible for the contract management for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Liaison with vendors and finance to assist in developing contracts and agreements for services and leases. Complete reporting to ensure compliance with contract requirements. Oversee a range of projects facilitating data-informed decision making. Assist with queries related to food security programs. Disaggregate data to enable identification of inequities between various groups of students. Utilize various dashboards to identify inequities, best practices, and examine equity in access and utilization of programs and activities in Student Affairs. Collaborate with appropriate personnel to assist with reports for qualitative research efforts, develop research briefs and presentations, and create benchmarks to assess and evaluate programs and activities. Assist with recruitment, hiring, and on-boarding process for Turlock and Stockton Campus for all programs pertaining to Basics Needs Department. Provides daily lead and direction for Warrior Food pantry student workers and interns. Schedule compliance and other training and professional development opportunities. Schedule operational hours for the pantry, serve as a timekeeper, and approve reported hours. Coordinate the absence request process to ensure no disruption to service hours. Provide input on performance evaluations. Maintain confidential department files, absence reports, and other records for the food security program. Serve as part of the Basic Needs Operations Team. Issue timely updates to minimize downtime in productivity and operations. Attend department meetings. Serve as a liaison with other campus divisions/departments. Assist in the planning and execution of events and activities. Other duties as assigned. Minimum Qualifications Education: Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Prior purchasing experience in purchasing, accounting, marketing, general business, operations or another appropriate field preferred. Prior experience with grants, proposals, budgets, tracking and or reporting. Previous experience working with procedures and practices related to student services. Previous experience in higher education and or CSU environment. Experience utilizing MS Office (Word, Outlook, Access, Excel,PowerPoint, etc.), Outlook, PeopleSoft programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Some travel between campuses may be required (Turlock and Stockton). May be required to work evening hours or weekends based on department needs. License or Certifications Valid California Driver's License Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Ability to travel between the Turlock and Stockton campuses. Salary Range Anticipated salary will be $4,170 - $5,213 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Full Administrative Analyst/Specialist, Exempt I range: $4,170 - $7,545 per month. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 31, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary ~Reposted to extend deadline~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time position available on or after December 1, 2023 for Basic Needs. Under the general direction of the Assistant Director of Basic Needs the Specialist works independently, exercising judgment and demonstrating knowledge necessary to facilitate the highly complex operations of the food security program within the Basic Needs portfolio at both Turlock and Stockton campuses. Job Duties Duties include but are not limited to: Monitor and maintain inventory of purchases and item donations. Arrange the systems and processes for the transportation of food from food bank(s) and/or other vendors to Stanislaus State. Directly assist participants with the intake process, item selection, and customer service needs. Ensure food security operations meet permit requirements and provide a clean, safe, and efficient environment at designated locations. Schedule and oversee food pop-up and other food distribution coordinating logistics, volunteers, food delivery, and communication. Oversee annual review of procedures, protocols, and policies pertinent to the food security program. Oversee food inspection visits, CSU or other audits. Liaison with the Care and Food Security Lead to initiate business continuity operations in the event of equipment disruption or malfunction. Responsible for the procurement of food and sundry items and communication with internal and external partners for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Utilization of ProCard and creating requisitions to procure supplies, equipment, services, and process purchasing documentation. Review purchases of Food Security team to ensure compliance with program requirements. Write specifications, solicit price quotations, and contact vendors to discuss products and resolve problems. Collaborate with Financial Services. Responsible for the contract management for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Liaison with vendors and finance to assist in developing contracts and agreements for services and leases. Complete reporting to ensure compliance with contract requirements. Oversee a range of projects facilitating data-informed decision making. Assist with queries related to food security programs. Disaggregate data to enable identification of inequities between various groups of students. Utilize various dashboards to identify inequities, best practices, and examine equity in access and utilization of programs and activities in Student Affairs. Collaborate with appropriate personnel to assist with reports for qualitative research efforts, develop research briefs and presentations, and create benchmarks to assess and evaluate programs and activities. Assist with recruitment, hiring, and on-boarding process for Turlock and Stockton Campus for all programs pertaining to Basics Needs Department. Provides daily lead and direction for Warrior Food pantry student workers and interns. Schedule compliance and other training and professional development opportunities. Schedule operational hours for the pantry, serve as a timekeeper, and approve reported hours. Coordinate the absence request process to ensure no disruption to service hours. Provide input on performance evaluations. Maintain confidential department files, absence reports, and other records for the food security program. Serve as part of the Basic Needs Operations Team. Issue timely updates to minimize downtime in productivity and operations. Attend department meetings. Serve as a liaison with other campus divisions/departments. Assist in the planning and execution of events and activities. Other duties as assigned. Minimum Qualifications Education: Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Prior purchasing experience in purchasing, accounting, marketing, general business, operations or another appropriate field preferred. Prior experience with grants, proposals, budgets, tracking and or reporting. Previous experience working with procedures and practices related to student services. Previous experience in higher education and or CSU environment. Experience utilizing MS Office (Word, Outlook, Access, Excel,PowerPoint, etc.), Outlook, PeopleSoft programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Some travel between campuses may be required (Turlock and Stockton). May be required to work evening hours or weekends based on department needs. License or Certifications Valid California Driver's License Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Ability to travel between the Turlock and Stockton campuses. Salary Range Anticipated salary will be $4,170 - $5,213 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Full Administrative Analyst/Specialist, Exempt I range: $4,170 - $7,545 per month. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 31, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city. Position Overview Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, and a range of advisement and technical support services in these same areas.The duties of this position include but are not limited to the following: Construction Invitation for Bid procurement and contract administration Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Application Instructions and Top Candidate Requirements: A detailed and complete Employment Application is required. Employment history dates must include month and year. Please include contact information from previous employers. Top Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Check. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $31.81 - $39.76 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs. Note : Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/21/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience leading a procurement process Experience reviewing vendor responses/bids for compliance with contract terms and conditions Experience performing financial system contract encumbrances and transactions Organizational skills, attention to detail, and ability to prioritize tasks Excellent customer services skills Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs source selection and contract formation services including informal solicitations including Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State’s informal threshold. Responsibilities - Supervision and/or Leadership Exercised: May act in a lead role on assigned projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of contract category management. Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in informal and all formal source selection processes including price competition. Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to develop and lead cross-functional teams. Ability to resolve all contract disputes. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of the Procurement Specialist III position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and four (4) years of work experience in a related field. Four (4) years of applicable work experience may be substituted in place of minimum education requirement. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please briefly describe your experience performing financial system contract encumbrances and transactions. (Open Ended Question) * Briefly describe your experience leading procurement processes. (Open Ended Question) * Briefly describe your experience reviewing vendor responses/bids for compliance with contract terms and conditions. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 07, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city. Position Overview Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, and a range of advisement and technical support services in these same areas.The duties of this position include but are not limited to the following: Construction Invitation for Bid procurement and contract administration Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Application Instructions and Top Candidate Requirements: A detailed and complete Employment Application is required. Employment history dates must include month and year. Please include contact information from previous employers. Top Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Check. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $31.81 - $39.76 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs. Note : Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/21/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience leading a procurement process Experience reviewing vendor responses/bids for compliance with contract terms and conditions Experience performing financial system contract encumbrances and transactions Organizational skills, attention to detail, and ability to prioritize tasks Excellent customer services skills Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs source selection and contract formation services including informal solicitations including Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State’s informal threshold. Responsibilities - Supervision and/or Leadership Exercised: May act in a lead role on assigned projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of contract category management. Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in informal and all formal source selection processes including price competition. Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to develop and lead cross-functional teams. Ability to resolve all contract disputes. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of the Procurement Specialist III position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and four (4) years of work experience in a related field. Four (4) years of applicable work experience may be substituted in place of minimum education requirement. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please briefly describe your experience performing financial system contract encumbrances and transactions. (Open Ended Question) * Briefly describe your experience leading procurement processes. (Open Ended Question) * Briefly describe your experience reviewing vendor responses/bids for compliance with contract terms and conditions. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field. Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city. Position Overview Under minimal supervision and within their delegated procurement authority, this position will perform cradle to grave procurement and contracting activities supporting Capital Improvement Projects using construction-related professional services procurement methods. This position may attend City of Austin Board/Commission public meetings, and make presentations to internal and external customers, stakeholders, vending community & the public. Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Application Instructions and Top Candidate Requirements: A detailed and complete Employment Application is required. Employment history dates must include month and year. Please include contact information from previous employers. Top Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Check. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $35.04 - $44.67 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs. Note : Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/16/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Construction and professional architectural and engineering procurement and contracting experience. Experience negotiating consultant rates. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans. Responsibilities - Supervision and/or Leadership Exercised: Performs a lead role in one or more projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in alternative delivery methods for the procurement of construction and construction-related professional services. Skill in informal and all formal source selection processes including price competition Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in contract category management. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to provide relationship management to assigned customer departments. Ability to develop and lead cross-functional teams. Ability to resolve complex formal contract disputes. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of the Procurement Specialist IV position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and five (5) years of work experience in a related field. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please describe your construction and professional architectural and engineering procurement and contracting experience. Please indicate which positions on your application where you gained this experience. (Open Ended Question) * Describe your experience in preparing and presenting information to groups. Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to more than one work location? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 03, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field. Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city. Position Overview Under minimal supervision and within their delegated procurement authority, this position will perform cradle to grave procurement and contracting activities supporting Capital Improvement Projects using construction-related professional services procurement methods. This position may attend City of Austin Board/Commission public meetings, and make presentations to internal and external customers, stakeholders, vending community & the public. Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Application Instructions and Top Candidate Requirements: A detailed and complete Employment Application is required. Employment history dates must include month and year. Please include contact information from previous employers. Top Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Check. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $35.04 - $44.67 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs. Note : Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/16/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Construction and professional architectural and engineering procurement and contracting experience. Experience negotiating consultant rates. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans. Responsibilities - Supervision and/or Leadership Exercised: Performs a lead role in one or more projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in alternative delivery methods for the procurement of construction and construction-related professional services. Skill in informal and all formal source selection processes including price competition Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in contract category management. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to provide relationship management to assigned customer departments. Ability to develop and lead cross-functional teams. Ability to resolve complex formal contract disputes. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of the Procurement Specialist IV position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and five (5) years of work experience in a related field. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please describe your construction and professional architectural and engineering procurement and contracting experience. Please indicate which positions on your application where you gained this experience. (Open Ended Question) * Describe your experience in preparing and presenting information to groups. Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to more than one work location? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
SUMMARY PURPOSE OF POSITION The Contracts Specialist performs quality control checks, confirms that contract and procurement processes conform to department standards, and validates the integrity of the data and information entered in SCRRA’s systems and contract and procurement documents. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Act as SCRRA’s procurement officer per delegated authority. Prepare Requests for Quotes (RFQs) and Invitations for Bid (IFBs) to solicit goods and services per SCRRA’s policies and procedures, and applicable rules and regulations. Create purchase orders for a variety of goods and services in Oracle. Review and monitor procurement plans and processes to validate that plans conform to department standards and policies. Establish and document data entry and management criteria and guidelines for contracts, purchase orders, and other purchasing documents managed in Oracle. Monitor failures to identify root causes and develop strategies to recommend to management for improvement in the overall quality and accuracy of data entry and data management processes. Research discrepancies and reconcile with procurement documents, receiving departments, and accounts payable. Research and analyze large data sets to present findings to Contract Administrators and department leadership. Support Contract Administrators as necessary. Maintain and monitor accurate filing. Process contract and purchase order close-out as instructed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Public Administration, Business Administration, or a related field. A minimum of two (2) years of work experience performing a variety of business processes and data entry associated with monitoring, quality assurance, and data integrity. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years. Preferred Qualifications Prior experience in the procurement function. Prior experience in the public sector. Prior experience in a railroad environment. Familiarity with Federal Transit Administration Circular 4220.1F (or most recent) and/or 2 CFR Part 200 Uniform Administrative Requirements. Familiarity with Federal Acquisition Regulations. Experience with Maintenance, Repair and Operations (MRO). Experience with Davis-Bacon Act covered work. Knowledge, Skills, and Abilities Knowledge of: Public contracting principles. California and Federal laws applicable to procurement for public agencies. Microsoft Word or equivalent software application for text editing. Microsoft Excel or equivalent software application for spreadsheets and data analysis. Oracle ERP, PlanetBids, or other automated applications related to procurement. Cost/price analysis. Six Sigma knowledge. Skilled in: Verbal and written communication. Organization and time management. Detailed data accuracy and analysis. Ability to: Read and comprehend Contracts terms and conditions. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple tasks simultaneously. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position such as computers, office equipment, and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees or train movement, and any barriers to movement, when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. WORKING CONDITIONS Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Apr 18, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Contracts Specialist performs quality control checks, confirms that contract and procurement processes conform to department standards, and validates the integrity of the data and information entered in SCRRA’s systems and contract and procurement documents. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Act as SCRRA’s procurement officer per delegated authority. Prepare Requests for Quotes (RFQs) and Invitations for Bid (IFBs) to solicit goods and services per SCRRA’s policies and procedures, and applicable rules and regulations. Create purchase orders for a variety of goods and services in Oracle. Review and monitor procurement plans and processes to validate that plans conform to department standards and policies. Establish and document data entry and management criteria and guidelines for contracts, purchase orders, and other purchasing documents managed in Oracle. Monitor failures to identify root causes and develop strategies to recommend to management for improvement in the overall quality and accuracy of data entry and data management processes. Research discrepancies and reconcile with procurement documents, receiving departments, and accounts payable. Research and analyze large data sets to present findings to Contract Administrators and department leadership. Support Contract Administrators as necessary. Maintain and monitor accurate filing. Process contract and purchase order close-out as instructed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Public Administration, Business Administration, or a related field. A minimum of two (2) years of work experience performing a variety of business processes and data entry associated with monitoring, quality assurance, and data integrity. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years. Preferred Qualifications Prior experience in the procurement function. Prior experience in the public sector. Prior experience in a railroad environment. Familiarity with Federal Transit Administration Circular 4220.1F (or most recent) and/or 2 CFR Part 200 Uniform Administrative Requirements. Familiarity with Federal Acquisition Regulations. Experience with Maintenance, Repair and Operations (MRO). Experience with Davis-Bacon Act covered work. Knowledge, Skills, and Abilities Knowledge of: Public contracting principles. California and Federal laws applicable to procurement for public agencies. Microsoft Word or equivalent software application for text editing. Microsoft Excel or equivalent software application for spreadsheets and data analysis. Oracle ERP, PlanetBids, or other automated applications related to procurement. Cost/price analysis. Six Sigma knowledge. Skilled in: Verbal and written communication. Organization and time management. Detailed data accuracy and analysis. Ability to: Read and comprehend Contracts terms and conditions. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple tasks simultaneously. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position such as computers, office equipment, and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees or train movement, and any barriers to movement, when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. WORKING CONDITIONS Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
City of San Jose
United States, California, San Jose
San José Clean Energy, or SJCE, is San José's local, not-for-profit electricity supplier operated by the City of San José's Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. San José Clean Energy serves more than 350,000 customers and has a peak load of almost 1 GW. SJCE is responsible for purchasing over 4,500 GWh of electricity annually and has an annual operating budget of over $300 million. Serving our community with respect and integrity is at the core of what we do. Joining our team means that you will be making a big impact and in the forefront in the fight against climate change. SJCE plays an important role in meeting San José's ambitious goal to be carbon neutral by 2030 and in implementing Climate Smart San José, the City's climate action plan. SJCE centers equity in its drive to provide clean, renewable energy at competitive rates and provide local benefits. Since inception, SJCE has sprinted ahead to now provide 60% renewable and 95% carbon-free energy in our base product and has contracted to add over 1GW of new solar, wind, and battery storage to the grid. SJCE's low carbon energy supply is foundational as we work to meet the electrification goals outlined in Climate Smart San José. For more information about San José Clean Energy, please visit: www.sanjosecleanenergy.org . The department is seeking to fill one (1) full-time Senior Power Resources Specialist position to support the Risk Management and Contracts Administration Division. This position is part of an exciting fast-paced team responsible for mitigating risks and managing a power portfolio comprised of hundreds of MegaWatts of renewable energy projects. The selected candidate will have the following duties and responsibilities: Manage and lead the administration of power purchase agreements (herein, referred as "power supply agreements"), including monitoring and ensuring compliance with contractual obligations. Review, understand and interpret power supply agreements; Develop and implement processes to ensure the power supply agreements are managed and settled timely, accurately, efficiently and in compliance with the contracted terms. Prepare, review and verify the accuracy of power supply settlement statements and invoices from counterparty power supply agreements and CAISO. Review and verify accuracy of the power supply prepayment transaction related invoices and ensure timely settlement. Interpret, analyze, communicate and resolve issues that arise during contract administration and manage the dispute resolution process with counterparties and CAISO in co-ordination with the Power Scheduling Agent. Develop procedures for invoice verification and oversight over settlement support functions. Collaborate with internal and external parties during negotiations and execution of power supply agreements and advise on implications to settlements process. Lead the development of analytics to validate settlements, measure contract performance and compliance. Responsible for driving process improvements in contract management. Responsible for ensuring RCA Staff team maintains an understanding of existing and new regulatory laws related to California energy markets that could impact power procurement. Provide technical advice and guidance to staff as needed. Understand SJCE Risk Management Policy and Regulations and application of relevant provisions for contract administration. Perform other duties that may be assigned. The Risk Management and Contracts Administration Division is responsible for providing independent oversight of the risks in transacting for energy products and services as well as ensuring compliance with adopted risk management policies and procedures. This unit provides strategic support to facilitate the development and execution of various power supply agreements, and also manages the contracts administration and settlements function. Competencies: The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures, policies, and federal and state rules and regulations. Demonstrates knowledge and experience in the energy industry, financial modeling, risk analysis or financial data analysis. Degree in Business, Economics, Mathematics, Statistics, Financial Engineering, Finance, Accounting or analytical degree related field to utility business are highly desirable. Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Collaboration - Develops networks and builds alliances; engages in cross-functional activities. Project Management - Ensures support for projects and implements agency goals and strategic objectives. Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume and answers to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be interviewed. To be considered for this vacancy, candidates must answer all job specific questions and complete all sections in the on-line application (including education and work experience); otherwise, applications will be deemed incomplete. If you have any questions about the duties of this position, the selection or hiring processes, please contact Adrienne Barreto at adrienne.barreto@sanjoseca.gov Additional Information: Please note that applicants are not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose's website at www.sanjoseca.gov/citycareers . The application deadline is 11:59 PM on Monday May 6 , 2024. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully
submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. E-mail will be the default method of correspondence with applicants. To ensure that you receive timely notifications regarding your application status for this recruitment, please enter a valid e-mail address when submitting your application. Salary Information: The current salary range for Senior Power Sources Specialist is: $135,211.44 - $165,634.56 yearly. Bargaining Unit: City Association of Management Personnel (CAMP) The actual salary shall be determined by the final candidate's qualifications and experience. These range includes an approximate five (%5) ongoing pensionable pay. Education: A Bachelor's degree from an accredited college or university in Business, Economics, Engineering, Environmental Studies, Law, Natural Resources, Statistics, or related field to utility business. Experience : Three (3) years of experience in energy resources operations, planning, purchasing, scheduling, or contract negotiations. Required Licensing: Possession of a valid State of California driver's license may be required. Form 700 Requirement: This position required a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office.
Apr 07, 2024
Full Time
San José Clean Energy, or SJCE, is San José's local, not-for-profit electricity supplier operated by the City of San José's Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. San José Clean Energy serves more than 350,000 customers and has a peak load of almost 1 GW. SJCE is responsible for purchasing over 4,500 GWh of electricity annually and has an annual operating budget of over $300 million. Serving our community with respect and integrity is at the core of what we do. Joining our team means that you will be making a big impact and in the forefront in the fight against climate change. SJCE plays an important role in meeting San José's ambitious goal to be carbon neutral by 2030 and in implementing Climate Smart San José, the City's climate action plan. SJCE centers equity in its drive to provide clean, renewable energy at competitive rates and provide local benefits. Since inception, SJCE has sprinted ahead to now provide 60% renewable and 95% carbon-free energy in our base product and has contracted to add over 1GW of new solar, wind, and battery storage to the grid. SJCE's low carbon energy supply is foundational as we work to meet the electrification goals outlined in Climate Smart San José. For more information about San José Clean Energy, please visit: www.sanjosecleanenergy.org . The department is seeking to fill one (1) full-time Senior Power Resources Specialist position to support the Risk Management and Contracts Administration Division. This position is part of an exciting fast-paced team responsible for mitigating risks and managing a power portfolio comprised of hundreds of MegaWatts of renewable energy projects. The selected candidate will have the following duties and responsibilities: Manage and lead the administration of power purchase agreements (herein, referred as "power supply agreements"), including monitoring and ensuring compliance with contractual obligations. Review, understand and interpret power supply agreements; Develop and implement processes to ensure the power supply agreements are managed and settled timely, accurately, efficiently and in compliance with the contracted terms. Prepare, review and verify the accuracy of power supply settlement statements and invoices from counterparty power supply agreements and CAISO. Review and verify accuracy of the power supply prepayment transaction related invoices and ensure timely settlement. Interpret, analyze, communicate and resolve issues that arise during contract administration and manage the dispute resolution process with counterparties and CAISO in co-ordination with the Power Scheduling Agent. Develop procedures for invoice verification and oversight over settlement support functions. Collaborate with internal and external parties during negotiations and execution of power supply agreements and advise on implications to settlements process. Lead the development of analytics to validate settlements, measure contract performance and compliance. Responsible for driving process improvements in contract management. Responsible for ensuring RCA Staff team maintains an understanding of existing and new regulatory laws related to California energy markets that could impact power procurement. Provide technical advice and guidance to staff as needed. Understand SJCE Risk Management Policy and Regulations and application of relevant provisions for contract administration. Perform other duties that may be assigned. The Risk Management and Contracts Administration Division is responsible for providing independent oversight of the risks in transacting for energy products and services as well as ensuring compliance with adopted risk management policies and procedures. This unit provides strategic support to facilitate the development and execution of various power supply agreements, and also manages the contracts administration and settlements function. Competencies: The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures, policies, and federal and state rules and regulations. Demonstrates knowledge and experience in the energy industry, financial modeling, risk analysis or financial data analysis. Degree in Business, Economics, Mathematics, Statistics, Financial Engineering, Finance, Accounting or analytical degree related field to utility business are highly desirable. Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Collaboration - Develops networks and builds alliances; engages in cross-functional activities. Project Management - Ensures support for projects and implements agency goals and strategic objectives. Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume and answers to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be interviewed. To be considered for this vacancy, candidates must answer all job specific questions and complete all sections in the on-line application (including education and work experience); otherwise, applications will be deemed incomplete. If you have any questions about the duties of this position, the selection or hiring processes, please contact Adrienne Barreto at adrienne.barreto@sanjoseca.gov Additional Information: Please note that applicants are not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose's website at www.sanjoseca.gov/citycareers . The application deadline is 11:59 PM on Monday May 6 , 2024. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully
submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. E-mail will be the default method of correspondence with applicants. To ensure that you receive timely notifications regarding your application status for this recruitment, please enter a valid e-mail address when submitting your application. Salary Information: The current salary range for Senior Power Sources Specialist is: $135,211.44 - $165,634.56 yearly. Bargaining Unit: City Association of Management Personnel (CAMP) The actual salary shall be determined by the final candidate's qualifications and experience. These range includes an approximate five (%5) ongoing pensionable pay. Education: A Bachelor's degree from an accredited college or university in Business, Economics, Engineering, Environmental Studies, Law, Natural Resources, Statistics, or related field to utility business. Experience : Three (3) years of experience in energy resources operations, planning, purchasing, scheduling, or contract negotiations. Required Licensing: Possession of a valid State of California driver's license may be required. Form 700 Requirement: This position required a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office.
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years Licenses or Certifications: None. Notes to Applicants The Contract Management Specialist IV reports through the Finance Division of Austin Energy. Through this division, the Austin Energy Contract Management team works closely with the City of Austin Purchasing Office and Legal Services to provide contract management advice, consulting, training, and support for a wide range of goods and services contracts and solicitations for the Utility. The successful candidate will provide contract support by performing the following duties: monitoring contracts for compliance, monitoring contract expenditures, providing training, reviewing purchase requests for compliance with the contract, performing contract releases in the financial system, preparing reports, reviewing invoices for compliance with the contract, developing solicitation and contract documents in accordance with City of Austin policies and procedures, and documenting/addressing compliance/performance issues. This position is fast moving with constant interruptions and competing priorities. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Assessments: Your skill level in some of the competency areas for this job may be assessed through skills testing. A 70% or above on all assessments is required to be considered for the next step of the interview process. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $31.81 to $39.76 Hours Monday - Friday (8:00 a.m. - 5:00 p.m.) Telework opportunities may be available after an initial training period and work schedules are implemented to meet the requirements of the department and subject to change based on business needs. Effective January 1, 2024, non-executive staff must be in the office at least 50% of their schedule within a two (2) week period. Job Close Date 05/27/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin Texas 78723 Preferred Qualifications Preferred Experience: Experience developing scopes and statements of work ( SOW ) for services contracts. Experience and expertise monitoring contracts for compliance. Experience issuing purchase order documents in AIMS /Advantage, Maximo, or other similar system. Experience researching information in AIMS /Advantage, Maximo, or other similar systems. Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data. Intermediate proficiency with Microsoft Word. Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities. Strong written and oral communication skills. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contracts, including contract development, contract language, terms, conditions, etc. Knowledge of applicable Federal, State and Local laws Knowledge of community resources and structures. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications Skill in data analysis and problem solving. Skill in planning and organizing Skill in negotiation. Ability to interpret policies, procedures and regulations. Ability to impartially summarize and evaluate factors related to contracts Ability to write specific terms of conditions for contracts Ability to enforce contractual obligations Ability to resolve complex, contractual issues Ability to establish and maintain good working relationships with other City employees and the public Ability to train others Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Describe any experience you have with contract monitoring, contract management and contract compliance including monitoring performance, addressing vendor non-compliance, interpreting terms and conditions, and providing recommendations for renewal or termination. In your description, include the typical size of contract you have worked with, what responsibility you regularly held with each contract as well as the typical workload (number) of contracts you have handled at one time. If this does not apply to you, please put "N/A." (2500 char max) (Open Ended Question) * Please describe your level of knowledge and relevant experience with the City of Austin financial systems, specifically, eCOMBS, eCAPRIS, and AIMS. If you have no experience in those systems, please describe other financial systems you have used. (Open Ended Question) * Please describe your experience with developing statements of work for services contracts. (Open Ended Question) * Please describe your organizational skills and your ability to handle multiple tasks and prioritize. (Open Ended Question) * Please describe your professional experience with oral and written communication. Include detail regarding specific correspondence, training, and/or presentations you have prepared/presented. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Word? Basic: create/edit simple documents Intermediate: create/edit a variety of documents; reformat document features such as color, font style & size of text; add simple headers & footers Advanced: create/edit complex documents; integrate features such as tables, charts, hyperlinks, bookmarks, graphics; data/mail merge; add header & footers; create document and form templates Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages * Are you proficient with Microsoft Excel? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired. I acknowledge and understand this position requires a Financial Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
May 07, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years Licenses or Certifications: None. Notes to Applicants The Contract Management Specialist IV reports through the Finance Division of Austin Energy. Through this division, the Austin Energy Contract Management team works closely with the City of Austin Purchasing Office and Legal Services to provide contract management advice, consulting, training, and support for a wide range of goods and services contracts and solicitations for the Utility. The successful candidate will provide contract support by performing the following duties: monitoring contracts for compliance, monitoring contract expenditures, providing training, reviewing purchase requests for compliance with the contract, performing contract releases in the financial system, preparing reports, reviewing invoices for compliance with the contract, developing solicitation and contract documents in accordance with City of Austin policies and procedures, and documenting/addressing compliance/performance issues. This position is fast moving with constant interruptions and competing priorities. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Assessments: Your skill level in some of the competency areas for this job may be assessed through skills testing. A 70% or above on all assessments is required to be considered for the next step of the interview process. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $31.81 to $39.76 Hours Monday - Friday (8:00 a.m. - 5:00 p.m.) Telework opportunities may be available after an initial training period and work schedules are implemented to meet the requirements of the department and subject to change based on business needs. Effective January 1, 2024, non-executive staff must be in the office at least 50% of their schedule within a two (2) week period. Job Close Date 05/27/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin Texas 78723 Preferred Qualifications Preferred Experience: Experience developing scopes and statements of work ( SOW ) for services contracts. Experience and expertise monitoring contracts for compliance. Experience issuing purchase order documents in AIMS /Advantage, Maximo, or other similar system. Experience researching information in AIMS /Advantage, Maximo, or other similar systems. Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data. Intermediate proficiency with Microsoft Word. Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities. Strong written and oral communication skills. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contracts, including contract development, contract language, terms, conditions, etc. Knowledge of applicable Federal, State and Local laws Knowledge of community resources and structures. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications Skill in data analysis and problem solving. Skill in planning and organizing Skill in negotiation. Ability to interpret policies, procedures and regulations. Ability to impartially summarize and evaluate factors related to contracts Ability to write specific terms of conditions for contracts Ability to enforce contractual obligations Ability to resolve complex, contractual issues Ability to establish and maintain good working relationships with other City employees and the public Ability to train others Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Describe any experience you have with contract monitoring, contract management and contract compliance including monitoring performance, addressing vendor non-compliance, interpreting terms and conditions, and providing recommendations for renewal or termination. In your description, include the typical size of contract you have worked with, what responsibility you regularly held with each contract as well as the typical workload (number) of contracts you have handled at one time. If this does not apply to you, please put "N/A." (2500 char max) (Open Ended Question) * Please describe your level of knowledge and relevant experience with the City of Austin financial systems, specifically, eCOMBS, eCAPRIS, and AIMS. If you have no experience in those systems, please describe other financial systems you have used. (Open Ended Question) * Please describe your experience with developing statements of work for services contracts. (Open Ended Question) * Please describe your organizational skills and your ability to handle multiple tasks and prioritize. (Open Ended Question) * Please describe your professional experience with oral and written communication. Include detail regarding specific correspondence, training, and/or presentations you have prepared/presented. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Word? Basic: create/edit simple documents Intermediate: create/edit a variety of documents; reformat document features such as color, font style & size of text; add simple headers & footers Advanced: create/edit complex documents; integrate features such as tables, charts, hyperlinks, bookmarks, graphics; data/mail merge; add header & footers; create document and form templates Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages * Are you proficient with Microsoft Excel? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired. I acknowledge and understand this position requires a Financial Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the guidance of the Director of ITFA & Resource Management, the Administrative Analyst/Specialist operates within a dynamic, collaborative environment. This role provides executive-level support to IT Division Senior Leadership, focusing on financial, purchasing, and administrative responsibilities. Additionally, this position will be cross-trained to deliver agile assistance during surge periods within a large division. The ideal candidate for this role possesses adaptability, demonstrating flexibility in managing multiple demands. Strong communication skills are essential for successful collaboration with colleagues. A robust work ethic drives excellence in performance, while maintaining a positive outlook even in challenging situations. The candidate’s leadership style is characterized by ethical practices, commitment to diversity, integrity, and kindness. An active, engaged mindset contributes to overall effectiveness. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for partial telecommuting with onsite work in San Diego. Department Summary A unit of the Information Technology Division (ITD) , the mission of Information Technology Finance & Administration (ITFA) is to support IT Division’s mission by managing a wide array of operations supporting all business functions. ITFA manages all IT finances, software renewals, resources, hospitality, and provides administrative support to all leadership, staff and student workers. In addition, ITFA provides direct support to the Chief Information Officer (CIO) and other responsibilities of the Office of the CIO. The purpose of the Information Technology Division (ITD) is to provide the technology that empowers SDSU’s success. The IT Division includes several departments and areas with the shared mission to leverage people and technology to support SDSU’s commitment to innovative teaching, research, and service. The IT Division is led by the Chief Information Officer, who is ultimately responsible for developing the long-term infrastructure, services, and strategy necessary to support the University’s mission of learning, discovery, and engagement. The IT Division has the stewardship responsibility for core IT assets on campus and the obligation to provide the services, training, and community building necessary to realize the benefits of those investments across the San Diego State University community. The IT Division is made up of 185 staff and 28 administrators. For more information regarding the IT Division, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Demonstrated analytical, critical thinking, problem-solving, project implementation skills. Experience working with a multi-million-dollar, dynamic budget with multiple funding sources. Experience with Purchasing Software, renewals and/or large volume purchasing. Basic understanding of Project Management methodology Demonstrated commitment to DEI and an ability to thrive in a diverse university community. Excellent interpersonal and communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,417 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,379 - $7,922 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 1, 2024. To receive full consideration, apply by April 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Jaress at tjaress@sdsu.edu . Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 18, 2024
Position Summary Under the guidance of the Director of ITFA & Resource Management, the Administrative Analyst/Specialist operates within a dynamic, collaborative environment. This role provides executive-level support to IT Division Senior Leadership, focusing on financial, purchasing, and administrative responsibilities. Additionally, this position will be cross-trained to deliver agile assistance during surge periods within a large division. The ideal candidate for this role possesses adaptability, demonstrating flexibility in managing multiple demands. Strong communication skills are essential for successful collaboration with colleagues. A robust work ethic drives excellence in performance, while maintaining a positive outlook even in challenging situations. The candidate’s leadership style is characterized by ethical practices, commitment to diversity, integrity, and kindness. An active, engaged mindset contributes to overall effectiveness. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for partial telecommuting with onsite work in San Diego. Department Summary A unit of the Information Technology Division (ITD) , the mission of Information Technology Finance & Administration (ITFA) is to support IT Division’s mission by managing a wide array of operations supporting all business functions. ITFA manages all IT finances, software renewals, resources, hospitality, and provides administrative support to all leadership, staff and student workers. In addition, ITFA provides direct support to the Chief Information Officer (CIO) and other responsibilities of the Office of the CIO. The purpose of the Information Technology Division (ITD) is to provide the technology that empowers SDSU’s success. The IT Division includes several departments and areas with the shared mission to leverage people and technology to support SDSU’s commitment to innovative teaching, research, and service. The IT Division is led by the Chief Information Officer, who is ultimately responsible for developing the long-term infrastructure, services, and strategy necessary to support the University’s mission of learning, discovery, and engagement. The IT Division has the stewardship responsibility for core IT assets on campus and the obligation to provide the services, training, and community building necessary to realize the benefits of those investments across the San Diego State University community. The IT Division is made up of 185 staff and 28 administrators. For more information regarding the IT Division, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Demonstrated analytical, critical thinking, problem-solving, project implementation skills. Experience working with a multi-million-dollar, dynamic budget with multiple funding sources. Experience with Purchasing Software, renewals and/or large volume purchasing. Basic understanding of Project Management methodology Demonstrated commitment to DEI and an ability to thrive in a diverse university community. Excellent interpersonal and communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,417 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,379 - $7,922 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 1, 2024. To receive full consideration, apply by April 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Jaress at tjaress@sdsu.edu . Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants TEMPOPARY - Contract Management Specialist II (NO BENEFITS ) JOB PREVIEW : The City of Austin Economic Development Department is hiring for Contract Management Specialist (Temporary). This role will focus on performing contract initiation; managing contracts for effectiveness; monitoring budgeted amounts; processing contract modifications; performing contract closure; managing contracto r and subcontractor performance for compliance to contractor terms and collecting and summarizing information regarding contractor performance for reporting to management and team members. When completing the City of Austin employment application: The City of Austin employment application is an official document. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Pay Range $26.26 - $31.45 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. (Core Business Hours) Effective January 1, 2024 , non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/20/2024 Type of Posting External Department Economic Development Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E Ben White Blvd Suite 400, Austin, TX 78741 Preferred Qualifications Experience with: Contract initiation; Managing contracts for effectiveness; Monitoring budgeted amounts; Processing contract modifications; Performing contract closure; Managing contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance; and Collecting and summarizing information regarding contractor performance for reporting to management and team members. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid. Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues. Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Responsibilities - Supervision and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices regulations, policies and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contractor performance. Ability to establish and maintain good working relationships with other city employees and the public. Ability to write specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to work with frequent interruptions and changes in priorities Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist II position requires: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet the minimum qualifications of this position? Yes No * This position is a temporary position. Are you willing to work a temporary position with no benefits? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
May 08, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants TEMPOPARY - Contract Management Specialist II (NO BENEFITS ) JOB PREVIEW : The City of Austin Economic Development Department is hiring for Contract Management Specialist (Temporary). This role will focus on performing contract initiation; managing contracts for effectiveness; monitoring budgeted amounts; processing contract modifications; performing contract closure; managing contracto r and subcontractor performance for compliance to contractor terms and collecting and summarizing information regarding contractor performance for reporting to management and team members. When completing the City of Austin employment application: The City of Austin employment application is an official document. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Pay Range $26.26 - $31.45 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. (Core Business Hours) Effective January 1, 2024 , non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/20/2024 Type of Posting External Department Economic Development Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E Ben White Blvd Suite 400, Austin, TX 78741 Preferred Qualifications Experience with: Contract initiation; Managing contracts for effectiveness; Monitoring budgeted amounts; Processing contract modifications; Performing contract closure; Managing contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance; and Collecting and summarizing information regarding contractor performance for reporting to management and team members. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid. Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues. Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Responsibilities - Supervision and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices regulations, policies and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contractor performance. Ability to establish and maintain good working relationships with other city employees and the public. Ability to write specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to work with frequent interruptions and changes in priorities Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist II position requires: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet the minimum qualifications of this position? Yes No * This position is a temporary position. Are you willing to work a temporary position with no benefits? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
Butte-Glenn Community College
Oroville, California, United States
Description Technical Computing Specialist II: Class Specification (Job description) CSEA Range 39 ; Full -time/Non-Exempt 40 hours per week; 12 months per year Tentative First Interviews: June 27, 2024 (Zoom) Tentative Second Interviews: July 2024 (In Person) Anticipated Start Date: August 1, 2024 Application Tips for Success Additional Resources : About Butte College Relocation Incentive Housing Resources Benefits Telecommute Work Travel Reimbursement for Interviews Working Remotely - Some classifications may have the ability to work remotely or within a hybrid schedule. POSITION HIGHLIGHTS: The Technical Computing Specialist II will research, develop, recommend, and maintain procedures and solutions relating to the administration and implementation of the centralized support of campus-wide desktop, mobile computer systems, and connected applications and services. The Technical Computing Specialist II will also provide campus-wide, and department-based technical services and support which include but are not limited to: research and selection for purchasing, installing, configuring, diagnosing, maintaining, and repairing of District computing hardware (desktop, laptop and mobile), software (operating systems and applications), and associated wiring and peripheral hardware. The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday 8:00 a.m. to 12:00 p.m. Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer. REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS: Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position. DIVERSITY QUALIFICATION: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. APPLICATION INSTRUCTIONS: All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process. REQUIRED ATTACHMENTS: Resume or Vita Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups. REQUIRED UPON HIRE: Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process. Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or visit our website . Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing. The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. The District offers a comprehensive benefits package for employees/family members: Health, Dental, Vision, Life Insurance, Employee Assistance Program, Income Protection, contribution to the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS), 403b and 457tax shelter retirement plan, accrued vacation days and sick days. For more information please click on the link below. Fringe Benefit Summary Closing Date/Time: 6/6/2024 11:59 PM Pacific
May 08, 2024
Full Time
Description Technical Computing Specialist II: Class Specification (Job description) CSEA Range 39 ; Full -time/Non-Exempt 40 hours per week; 12 months per year Tentative First Interviews: June 27, 2024 (Zoom) Tentative Second Interviews: July 2024 (In Person) Anticipated Start Date: August 1, 2024 Application Tips for Success Additional Resources : About Butte College Relocation Incentive Housing Resources Benefits Telecommute Work Travel Reimbursement for Interviews Working Remotely - Some classifications may have the ability to work remotely or within a hybrid schedule. POSITION HIGHLIGHTS: The Technical Computing Specialist II will research, develop, recommend, and maintain procedures and solutions relating to the administration and implementation of the centralized support of campus-wide desktop, mobile computer systems, and connected applications and services. The Technical Computing Specialist II will also provide campus-wide, and department-based technical services and support which include but are not limited to: research and selection for purchasing, installing, configuring, diagnosing, maintaining, and repairing of District computing hardware (desktop, laptop and mobile), software (operating systems and applications), and associated wiring and peripheral hardware. The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday 8:00 a.m. to 12:00 p.m. Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer. REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS: Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position. DIVERSITY QUALIFICATION: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. APPLICATION INSTRUCTIONS: All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process. REQUIRED ATTACHMENTS: Resume or Vita Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups. REQUIRED UPON HIRE: Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process. Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or visit our website . Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing. The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. The District offers a comprehensive benefits package for employees/family members: Health, Dental, Vision, Life Insurance, Employee Assistance Program, Income Protection, contribution to the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS), 403b and 457tax shelter retirement plan, accrued vacation days and sick days. For more information please click on the link below. Fringe Benefit Summary Closing Date/Time: 6/6/2024 11:59 PM Pacific
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary ~REPOSTED TO EXTEND DEADLINE~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time temporary position available on or after May 6, 2024 and ending on or before May 6, 2025 in enter Student Equity and Success. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. Under the general direction of the Director the Administrative Specialist independently provides specialized administrative and analytical lead work including, but not limited to event planning, financial management, data collection and assessment, property control, personnel, and clerical and reception duties. Working with New Student Orientation, Transition Programs, and Parent and Family programs this position works in collaboration with internal and external partners to facilitate that directly impact student academic achievement, retention, and graduation. Job Duties Duties include but are not limited to: Align funding sources with services and programs funded through multiple accounts. Conduct budget accounting functions including tracking supplies and services, balancing financial, foundation, and payroll reports. Reconcile accounting reports for multiple funds. Monitor expenses and prepare budget and expense reconciliation reports. Review charges for accuracy or discrepancies providing timely reports to the appropriate administrator as needed. Work with the Director to conduct cost analysis and financial planning for department programs, grant applications, and collaborative programs. Oversee the purchasing and procurement processes for the department, including: purchase requisitions, direct pays, purchase and travel card administration and other forms of payments required by the grant. Ensure all required forms and completed in accurate and timely manner. Provide administrative and clerical support for the Director and programs within the department portfolio. Schedule meetings, workshops, retreats using electronic scheduling tools. Coordinate catering in compliance with university policies and procedures. Complete space reservations for internal and external locations, including audio-visual and site layouts. Provide committee support, prepare meeting materials and write minutes. Coordinate travel in accordance with university travel policies and procedures for state, sponsored programs/grant, and auxiliary entities. Conduct intake and triage of student, parent/family, and community concerns always exhibiting sound judgment and professional conduct. Serve as part of the New Student Orientation central operations team providing support as needed, including but not limited to greeting guests, answering phone calls, receiving mail and correspondences, etc. Work collaboratively with office suite staff who share the space to coordinate office coverage and welcome guests. Maintain confidentiality and practice the appropriate campus procedures to safeguard sensitive and confidential data. Maintain appropriate record-keeping to inform unit and division leadership. Research and provide student information to Director, including enrollment, transcripts, grades, and address information. Receive and route documents for review and approval by the Director, ensuring items for review meet policies and are compliant. Develop, coordinate, and communicate internal administrative functions, working collaboratively with VPSA personnel to support division practices and Student Orientation and Transitions operations. Serve as lead and/or project manager working with units in the Orientation and Transitions portfolio to implement projects, meet programmatic goals, meet internal and external reporting deadlines, and maintain compliance (CSU, state, and federal regulations). Draft communications on behalf of Student Orientation and Transitions. Create and maintain systems to track the progress of targeted initiatives, operations, goals, priorities across the department portfolio, including: Personnel management, including submission of performance evaluations, hiring and re-appointment processes, reclassifications, temporary appointments, on-boarding and training. Financial support and review. Work with the Director and the Student Affairs central operations team to provide financial reports, analysis, and recommendations. Data collection and assessment in support of student satisfaction, learning outcomes, equity and access gaps, etc. Support Unit Review, Business Continuity Planning and strategic planning University Strategic Plan, the Diversity and Inclusion Plan, CSU system initiatives, etc. Interpret and communicate university and systemwide policies and procedures to various constituent groups. Recommend new and/or adaptation to existing processes and procedures, ensuring accuracy and compliance with regulatory requirements. Responsible for maintaining a database of all policies, protocols, procedures, and processes associated with units that report to the Director. Attend committee, consortium, and other meetings, acting as the Director to represent Orientation and Transitions and brief the Director as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience : Minimum of three years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Ability to work a flexible schedule, including Saturdays as needed. Previous experience related to student services and programs in a university setting. Experience with budget and financial management, including contracts and procurement. Experience with program or service evaluation and assessment practices. Previous experience working with historically underserved student populations (e.g. minority populations,socio-economic, etc.) Experience with data collection, review, analysis, and presentation. Experience preparing written reports and presentations. Experience using PeopleSoft software. Experience utilizing MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Previous experience in an environment requiring confidentiality, including the use of a confidential filing system. Knowledge, Skills, Abilities Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Ability to work a flexible schedule, including Saturdays as needed. Ability to drive to and work at the Stockton campus as needed. License or Certifications Valid California driver's license. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,379-$4,817 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt I range: $4,379 - $7,922 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER March 22, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 16, 2024
Position Summary ~REPOSTED TO EXTEND DEADLINE~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time temporary position available on or after May 6, 2024 and ending on or before May 6, 2025 in enter Student Equity and Success. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. Under the general direction of the Director the Administrative Specialist independently provides specialized administrative and analytical lead work including, but not limited to event planning, financial management, data collection and assessment, property control, personnel, and clerical and reception duties. Working with New Student Orientation, Transition Programs, and Parent and Family programs this position works in collaboration with internal and external partners to facilitate that directly impact student academic achievement, retention, and graduation. Job Duties Duties include but are not limited to: Align funding sources with services and programs funded through multiple accounts. Conduct budget accounting functions including tracking supplies and services, balancing financial, foundation, and payroll reports. Reconcile accounting reports for multiple funds. Monitor expenses and prepare budget and expense reconciliation reports. Review charges for accuracy or discrepancies providing timely reports to the appropriate administrator as needed. Work with the Director to conduct cost analysis and financial planning for department programs, grant applications, and collaborative programs. Oversee the purchasing and procurement processes for the department, including: purchase requisitions, direct pays, purchase and travel card administration and other forms of payments required by the grant. Ensure all required forms and completed in accurate and timely manner. Provide administrative and clerical support for the Director and programs within the department portfolio. Schedule meetings, workshops, retreats using electronic scheduling tools. Coordinate catering in compliance with university policies and procedures. Complete space reservations for internal and external locations, including audio-visual and site layouts. Provide committee support, prepare meeting materials and write minutes. Coordinate travel in accordance with university travel policies and procedures for state, sponsored programs/grant, and auxiliary entities. Conduct intake and triage of student, parent/family, and community concerns always exhibiting sound judgment and professional conduct. Serve as part of the New Student Orientation central operations team providing support as needed, including but not limited to greeting guests, answering phone calls, receiving mail and correspondences, etc. Work collaboratively with office suite staff who share the space to coordinate office coverage and welcome guests. Maintain confidentiality and practice the appropriate campus procedures to safeguard sensitive and confidential data. Maintain appropriate record-keeping to inform unit and division leadership. Research and provide student information to Director, including enrollment, transcripts, grades, and address information. Receive and route documents for review and approval by the Director, ensuring items for review meet policies and are compliant. Develop, coordinate, and communicate internal administrative functions, working collaboratively with VPSA personnel to support division practices and Student Orientation and Transitions operations. Serve as lead and/or project manager working with units in the Orientation and Transitions portfolio to implement projects, meet programmatic goals, meet internal and external reporting deadlines, and maintain compliance (CSU, state, and federal regulations). Draft communications on behalf of Student Orientation and Transitions. Create and maintain systems to track the progress of targeted initiatives, operations, goals, priorities across the department portfolio, including: Personnel management, including submission of performance evaluations, hiring and re-appointment processes, reclassifications, temporary appointments, on-boarding and training. Financial support and review. Work with the Director and the Student Affairs central operations team to provide financial reports, analysis, and recommendations. Data collection and assessment in support of student satisfaction, learning outcomes, equity and access gaps, etc. Support Unit Review, Business Continuity Planning and strategic planning University Strategic Plan, the Diversity and Inclusion Plan, CSU system initiatives, etc. Interpret and communicate university and systemwide policies and procedures to various constituent groups. Recommend new and/or adaptation to existing processes and procedures, ensuring accuracy and compliance with regulatory requirements. Responsible for maintaining a database of all policies, protocols, procedures, and processes associated with units that report to the Director. Attend committee, consortium, and other meetings, acting as the Director to represent Orientation and Transitions and brief the Director as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience : Minimum of three years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Ability to work a flexible schedule, including Saturdays as needed. Previous experience related to student services and programs in a university setting. Experience with budget and financial management, including contracts and procurement. Experience with program or service evaluation and assessment practices. Previous experience working with historically underserved student populations (e.g. minority populations,socio-economic, etc.) Experience with data collection, review, analysis, and presentation. Experience preparing written reports and presentations. Experience using PeopleSoft software. Experience utilizing MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Previous experience in an environment requiring confidentiality, including the use of a confidential filing system. Knowledge, Skills, Abilities Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Ability to work a flexible schedule, including Saturdays as needed. Ability to drive to and work at the Stockton campus as needed. License or Certifications Valid California driver's license. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,379-$4,817 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt I range: $4,379 - $7,922 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER March 22, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. This is professional and responsible administrative work involving large volume purchasing of goods, services, equipment, and/or construction material for the City of Fort Lauderdale. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Consults with department personnel on procurement needs; advises on the best methods of purchasing required goods and services and provides technical assistance Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal and insurance requirements; coordinates solicitation for public advertising Organizes, schedules and facilitates pre-bid meetings Prepares bid tabulations; reviews and analyzes bids and proposals received; reviews results with department personnel; administers evaluation meetings; negotiates and prepares contracts Prepares purchasing Commission Agenda Memos; manages approval process Processes purchase requisitions; maintains purchase orders Responds to questions regarding requisitions in procurement processing system Manages contract renewals Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree in related fieldOne (1) to three (3) years of experience in purchasing. Additional qualifying experience may substitute on a year-for-year basis for the required education. Preferences: Certification as a Certified Public Professional Buyer (CPPB) or Purchasing professional certification Knowledge of public procurement laws, ordinances, practices and techniques Two (2) to three (3) years of experience in a governmental entity HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment. Open until sufficient applicants have applied. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204) ) . The City of Fort Lauderdale is AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND AFFIRMATIVE ACTION EMPLOYER . All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). In compliance with the Drug-Free Workplace Act of 1988, the City of Fort Lauderdale is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves. Alcohol and drug abuse pose a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities. For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace. Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he has a physical or mental impairment that substantially limits a major life activity.The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job . In compliance with the ADA, the City of Fort Lauderdale will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits.
Mar 08, 2024
Full Time
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. This is professional and responsible administrative work involving large volume purchasing of goods, services, equipment, and/or construction material for the City of Fort Lauderdale. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Consults with department personnel on procurement needs; advises on the best methods of purchasing required goods and services and provides technical assistance Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal and insurance requirements; coordinates solicitation for public advertising Organizes, schedules and facilitates pre-bid meetings Prepares bid tabulations; reviews and analyzes bids and proposals received; reviews results with department personnel; administers evaluation meetings; negotiates and prepares contracts Prepares purchasing Commission Agenda Memos; manages approval process Processes purchase requisitions; maintains purchase orders Responds to questions regarding requisitions in procurement processing system Manages contract renewals Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree in related fieldOne (1) to three (3) years of experience in purchasing. Additional qualifying experience may substitute on a year-for-year basis for the required education. Preferences: Certification as a Certified Public Professional Buyer (CPPB) or Purchasing professional certification Knowledge of public procurement laws, ordinances, practices and techniques Two (2) to three (3) years of experience in a governmental entity HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment. Open until sufficient applicants have applied. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204) ) . The City of Fort Lauderdale is AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND AFFIRMATIVE ACTION EMPLOYER . All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). In compliance with the Drug-Free Workplace Act of 1988, the City of Fort Lauderdale is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves. Alcohol and drug abuse pose a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities. For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace. Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he has a physical or mental impairment that substantially limits a major life activity.The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job . In compliance with the ADA, the City of Fort Lauderdale will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits.