Minimum Qualifications
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field.
- Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.
- Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.
Licenses and Certifications Required:None.
Notes to Applicants
THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS .
The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.
Position Overview
Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, and a range of advisement and technical support services in these same areas.The duties of this position include but are not limited to the following:
- Construction Invitation for Bid procurement and contract administration
Ninety (90) day provision for additional vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.
Application Instructions and Top Candidate Requirements: A detailed and complete Employment Application is required. Employment history dates must include month and year. Please include contact information from previous employers. Top Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Check.
Travel:
If you are selected for this position and meet the Driver Safety Standards in the
City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$31.81 - $39.76
Hours
Monday - Friday; 8:00 a.m. to 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.
Note: Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period.
Job Close Date 05/21/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications
Preferred Experience: - Experience leading a procurement process
- Experience reviewing vendor responses/bids for compliance with contract terms and conditions
- Experience performing financial system contract encumbrances and transactions
- Organizational skills, attention to detail, and ability to prioritize tasks
- Excellent customer services skills
- Ability to travel to more than one work location
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.Performs source selection and contract formation services including informal solicitations including Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State’s informal threshold.
Responsibilities- Supervision and/or Leadership Exercised:
May act in a lead role on assigned projects and/or programs as assigned.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. - Knowledge of public purchasing practices and techniques.
- Knowledge of applicable procurement statutes, ordinances, and codes.
- Knowledge of accounting and budgeting process as it relates to purchasing transactions.
- Knowledge of contract law, terms, and conditions.
- Knowledge of contract category management.
- Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
- Skill in informal and all formal source selection processes including price competition.
- Skill in contract negotiation and formation, contract management, and contract administration processes.
- Skill in computes applications including spreadsheets, databases, and word processing software.
- Skill in establishing and maintaining good working relationships with other City employees and the public.
- Skill in effective oral and written communication.
- Skill in exercising good judgment, tact, and diplomacy.
- Skill in using automated purchasing systems.
- Ability to develop and lead cross-functional teams.
- Ability to resolve all contract disputes.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications of the Procurement Specialist III position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and four (4) years of work experience in a related field. Four (4) years of applicable work experience may be substituted in place of minimum education requirement. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position?
* Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
* Please briefly describe your experience performing financial system contract encumbrances and transactions.
(Open Ended Question)
* Briefly describe your experience leading procurement processes.
(Open Ended Question)
* Briefly describe your experience reviewing vendor responses/bids for compliance with contract terms and conditions.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Check.
Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents
