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- Position Summary
- ~Reposted to extend deadline~
(Classified as: Administrative Analyst/Specialist, Exempt I)
Full-time position available on or after December 1, 2023 for Basic Needs.
Under the general direction of the Assistant Director of Basic Needs the Specialist works independently, exercising judgment and demonstrating knowledge necessary to facilitate the highly complex operations of the food security program within the Basic Needs portfolio at both Turlock and Stockton campuses.
- Job Duties
- Duties include but are not limited to:
- Monitor and maintain inventory of purchases and item donations.
- Arrange the systems and processes for the transportation of food from food bank(s) and/or other vendors to Stanislaus State.
- Directly assist participants with the intake process, item selection, and customer service needs.
- Ensure food security operations meet permit requirements and provide a clean, safe, and efficient environment at designated locations.
- Schedule and oversee food pop-up and other food distribution coordinating logistics, volunteers, food delivery, and communication.
- Oversee annual review of procedures, protocols, and policies pertinent to the food security program.
- Oversee food inspection visits, CSU or other audits.
- Liaison with the Care and Food Security Lead to initiate business continuity operations in the event of equipment disruption or malfunction.
- Responsible for the procurement of food and sundry items and communication with internal and external partners for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department.
- Utilization of ProCard and creating requisitions to procure supplies, equipment, services, and process purchasing documentation.
- Review purchases of Food Security team to ensure compliance with program requirements.
- Write specifications, solicit price quotations, and contact vendors to discuss products and resolve problems.
- Collaborate with Financial Services.
- Responsible for the contract management for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department.
- Liaison with vendors and finance to assist in developing contracts and agreements for services and leases.
- Complete reporting to ensure compliance with contract requirements.
- Oversee a range of projects facilitating data-informed decision making.
- Assist with queries related to food security programs.
- Disaggregate data to enable identification of inequities between various groups of students.
- Utilize various dashboards to identify inequities, best practices, and examine equity in access and utilization of programs and activities in Student Affairs.
- Collaborate with appropriate personnel to assist with reports for qualitative research efforts, develop research briefs and presentations, and create benchmarks to assess and evaluate programs and activities.
- Assist with recruitment, hiring, and on-boarding process for Turlock and Stockton Campus for all programs pertaining to Basics Needs Department.
- Provides daily lead and direction for Warrior Food pantry student workers and interns.
- Schedule compliance and other training and professional development opportunities.
- Schedule operational hours for the pantry, serve as a timekeeper, and approve reported hours.
- Coordinate the absence request process to ensure no disruption to service hours.
- Provide input on performance evaluations.
- Maintain confidential department files, absence reports, and other records for the food security program.
- Serve as part of the Basic Needs Operations Team.
- Issue timely updates to minimize downtime in productivity and operations.
- Attend department meetings.
- Serve as a liaison with other campus divisions/departments.
- Assist in the planning and execution of events and activities.
- Other duties as assigned.
- Minimum Qualifications
- Education: Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities.
Experience: Minimum of three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Preferred Qualifications
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- Prior purchasing experience in purchasing, accounting, marketing, general business, operations or another appropriate field preferred.
- Prior experience with grants, proposals, budgets, tracking and or reporting.
- Previous experience working with procedures and practices related to student services.
- Previous experience in higher education and or CSU environment.
- Experience utilizing MS Office (Word, Outlook, Access, Excel,PowerPoint, etc.), Outlook, PeopleSoft programs.
- Knowledge, Skills, Abilities
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- General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods.
- Knowledge of and ability to apply fundamental concepts.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
- Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
- Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
- Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
- Ability to anticipate problems and address them proactively.
- Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Ability to train others on new skills and procedures and provide lead work direction.
- Special Conditions
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- Some travel between campuses may be required (Turlock and Stockton).
- May be required to work evening hours or weekends based on department needs.
- License or Certifications
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- Valid California Driver's License
- Physical Requirements
- The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device.
- Ability to travel between the Turlock and Stockton campuses.
- Salary Range
- Anticipated salary will be $4,170 - $5,213 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Full Administrative Analyst/Specialist, Exempt I range: $4,170 - $7,545 per month.
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
- Application Deadline
- October 31, 2023
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
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- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Advertised: Aug 22 2023 Pacific Daylight Time
Applications close:
Closing Date/Time:
