Police Records Specialist

Requirements

MOS CODE: 2670 (Navy)

Education and Experience : A High School diploma, GED, or higher and one (1) year of general clerical experience. Must pass stringent background investigation.

Licenses and Certificates : TCIC/NCIC certification within one (1) year of appointment. Texas Class "C" Driver's License or equivalent from another state.

General Purpose

Under general supervision in a unit of the records division, maintain law enforcement records and provide customer service.

Typical Duties

Perform coding, cancellation, correction and disposition, criminal identification processing and reporting, expunction, booking entry and property, driving while intoxicated (DWI) cases, merging and supplement and related record keeping duties, and assist the general public, departmental personnel and representatives from other agencies in obtaining police related information. Involves: Process and fulfill open records/public information requests, exchange of criminal information with other agencies and ensure timeliness, accuracy and compliance with release and confidentiality guidelines. Respond to confidential phone calls from agencies seeking record information and provide information to assist law enforcement agencies following established procedures and guidelines. Consult with supervisor or the legal advisor in unusual or complex situations. Prepare statistical summaries from unit records in order to assure accurate records of police activities and actions and to provide summary information to management personnel.

Review and process requests for background checks. Involves: Process arrest data, mail requests and review responses for quality. Open, timestamp and distribute mail. Accept cash and checks for requested copies, provide change if necessary, and verify funds at end of shift. Assist with records retention procedures and prepare documents for storage or destruction. Prepare documents, cases and packages for scanning. Scan and archive documents in optical storage system on appropriate disk and perform quality assessment check for errors and completeness.

Review and classify crime reports according to uniform crime reporting standards. Compile statistics and prepare periodic reports. Involves: Retrieve and sort in numerical order crime reports generated by officers. Verify case numbers against daily log, separate minor and major crime reports for data entry, enter report and log data appropriately and code reports using uniform crime reporting standards. Catalog pertinent data in computer. Update and maintain supplemental information to cases. Keep records of major crime reports and summarize for reporting purposes and notify officers of incomplete or inadequate report information.

Operate personal computer, peripherals and specialized law enforcement record keeping software applications. Involves: Operate personal computers, network printers, compact disk-read only memory (CD-ROM) towers, and optical scanners or storage devices, cameras, reader/printers and other office equipment. May troubleshoot equipment malfunctions, take appropriate corrective action or notify supervisor or Information Systems personnel of problem.

Perform duties of coworkers as necessary to ensure continuity of operations during absences. Cross-train in other duties and functions performed within the records division and assist in training new employees. Advise supervisor in a timely manner of situations or issues that have or could lead to deviation from expected results. Enter and retrieve certain criminal information in the FBI National Crime information Center (NCIC) and Texas Crime Information Center (TCIC) databases. Maintain an organized and accurate filing system for a variety of police-related records, accurately file and re-file documents. Complete daily activity reports. Drive City vehicle off-site to retrieve documents in storage.

General Information

For a complete job specification, click here .

Test dates: 09/25/2024

This is a new advertisement for Police Records Specialist. You must apply if you are still interested in this position.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of applications have been received.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

BENEFITS

LIFE AND HEALTH INSURANCE

The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.

Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.

An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.

The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!

Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

ELIGIBILITY FOR VACATION LEAVE

All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.

Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:

For 0 - 5 years of service (12 days):
40 hour per week employees - 3.70 hours per biweekly pay period

For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period

For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period

SICK LEAVE WITH PAY

Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

ACCIDENT WITH PAY LEAVE

The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.

PREGNANCY LEAVE

A) Pregnancy shall be treated the same as any other temporary physical disability.

B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.

C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

LEGAL HOLIDAYS

The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)

1.First day of January (New Year's Day)

2.Third Monday in January (Martin Luther King Holiday)

3. Thirty-first day in March(Cesar Chavez Day)

4.Last Monday in May (Memorial Day)

5. June 19 (Juneteenth)

6.Fourth day of July (Independence Day)

7.First Monday in September (Labor Day)

8. Eleventh Day in November (Veteran's Day)

9.Fourth Thursday in November (Thanksgiving Day)

10. The Friday following the fourth Thursdayin November (Day after Thanksgiving)

11.Twenty-fifth Day in December (Christmas Day)

12.Employee's Birthday

In addition to the above days, the following days are also declared to be legal holidays:1. Any day designated as a holiday by City Council.2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday.3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.

Closing Date/Time: 9/3/2024 11:59 PM Mountain

El Paso, Texas United States View Map