The PositionJob Appointment: Full-Time
Work Schedule: Typical schedule is 4x10 or 5x8 during the work week.
Work Location: This position is located at 1111 SW 2nd Ave, Room 1126, Portland, OR, 97204. This position is located onsite but may be eligible for hybrid work in the future.
Benefits: Please check our benefits tab for an overview of the benefits of this position.
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements .
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.
About the Position:The Portland Police Bureau's Records Division has gone from a paper system to electronic reporting. Public records requests have ballooned with requests for police records to include photos, stats, audio, video and administrative records. This technology has added the need for more complex processing around storage, retention, retrieval and redaction of police records.
What you'll get to do:- Review all records and videos for each body camera incident requested.
- Communicate with investigators, DA and City Attorney regarding status of cases involving court dates, protective orders, subpoenas and a multitude of DA opinions and legal exemptions.
- Determine Public Record Law exemptions that apply to each requested record and redact accordingly.
- Explain and cite the legal exemptions for each redaction.
About the Division:The Records Division is a Service Division that operates 24 hours a day-7 days a week. Records enters information from Police reports into a complex Records Management System and provides copies of police reports to Police Bureau members, other law enforcement agencies, governmental agencies, and members of the public adhering to Public Records Laws and confidentiality requirements in both electronic and paper formats. Records is also responsible for entering missing persons, serialized property, and stolen, recovered, and towed vehicles into the State Law Enforcement Data System (LEDS) and National Crime Information Center (NCIC) adhering to the rules and regulations established by the Federal Bureau of Investigation. The Public Records Unit functions within the Records Division, processing requests for copies of all PPB records and data that are releasable for public inspection in accordance with Oregon Public Records law.
The successful candidate must pass a comprehensive police background investigation in order to have their employment retained. To Qualify The following minimum qualifications are required for this position and your qualifications for each must be described in detail when responding to the supplemental questions. Experience utilizing written and oral communication skills with a strong attention to detail including communicating rules, regulations, and/or procedures to properly inform the public.
Experience using multiple computer applications such as Microsoft Office.
Experience analyzing, interpreting, explaining, and applying relevant laws, regulations, ordinances, policies, and procedures.
Experience providing customer service and utilizing de-escalation techniques with upset customers.
Experience managing priorities using various multi-tasking skills and ability to work independently.
Applicants must also: - Possess the ability to obtain Law Enforcement Data Systems (LEDS) certification and become proficient with the bureau's record management system within three (3) months of hire.
- Possess the ability to successfully pass an in-depth background investigation.
Preferred Qualifications Although not required, you may have one or more of the following desired qualifications:
- Experience with video editing software.
- Experience working with records and/or police reports.
The Recruitment Process STEP 1: Apply online between August 26, 2024- September 9, 2024 Required Application Materials: - Resume
- Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
- If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips
- Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your résumé should support the details described in your responses to the supplemental questions.
- Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.
STEP 2: Minimum Qualification Evaluation: Week of September 9, 2024 - An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
STEP 3: Establishment of Eligible List: week of September 16, 2024 - Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
STEP 4: Selection (Interview): October/November 2024 - Hiring bureau will review and select candidates for an interview.
STEP 5: Contingent Offer of Employment: November 2024 Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step.
Step 6: Background Investigation
Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly.
The information that will be required when you complete the Personal History Statement includes:
- Employment Information (past 10 years or back to age 17)
- Residential Information (past 10 years or back to age 17)
- Financial Information
- References (8 without using the same people as coworker or supervisor references)
- Family Member Information
- Driving History
- Past/Present Drug Use and/or Controlled Substances
- Criminal History
STEP 7: Start Date: TBD - A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change* Additional InformationClick here for additional information regarding the following:- City of Portland Core Values
- Recruitment Process - Work Status
- Equal Employment Opportunity
- Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
Did you know? The City of Portland has How to Apply Videos and offers
How to Apply Classes once per month
. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. An Equal Opportunity/Affirmative Action EmployerA Career with the City of Portland offers many Employee BenefitsWe offer a comprehensive benefits package, including but not limited to
- Health Care (Medical, Vision and Dental)
- Carrot Fertility
- Wellness Benefits
- Life Insurance
- Long-term disability coverage to eligible employees and their families.
- Employee Assistance Plan
- Flexible Spending Accounts
- Retirement
- Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
- Family Medical Leave
- City Paid Parental Leave
AND SO MANY MORE!Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .
Closing Date/Time: 9/9/2024 11:59 PM Pacific
