Minimum Qualifications
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field.
- A Master’s Degree may substitute for required experience up to a maximum of two (2) years.
Licenses or Certifications: Notes to Applicants
Austin Resource Recovery ( ARR ) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste.
This position will focus mostly on pre-contract award activities. The successful candidate will develop solicitations by preparing scopes of work and/or specifications, draft contracts and amendments, detail terms and conditions, compile specifications from multiple customers, and quantify contract deliverables, performance metrics and deadlines. The Contract Management Specialist IV will also manage the procurement process from inception to contract award and coordinate with the Central COA Purchasing Office to ensure the process continues to progress according to required deadlines. The ideal candidate will have experience and knowledge of solicitation development, Texas procurement laws and City of Austin procurement policies and processes. Experience with project management from the perspective of managing timelines, deadlines, deliverables and input from multiple stakeholders for solicitations occurring simultaneously is preferred. The Contract Management Specialist IV may act as team lead and subject matter expert for the contract development section handling day-to-day assignments, coaching and training for other contract development staff and assisting customers and staff with escalations and questions. The successful candidate may also stand in for the section supervisor when unavailable. The ideal candidate for this position is expected to be familiar with applicable policies and laws and to have experience ensuring contract compliance. Additionally, the successful candidate will have strong analytical, problem-solving, and organizational skills.
Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application.
The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see LinkedIn Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application.
Resume and Cover Letter: You will be required to provide a complete resume and cover letter with this application, please note,
NEITHER OF THESE WILL TAKE THE PLACE OF A FULLY COMPLETED APPLICATION .Skills Assessments: A competency assessment may be required to verify your skill set.
90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above.
Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.”
Virtual Interviews: Austin Resource Recovery may conduct virtual interviews.
Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin
Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Prolonged periods of sitting at a desk and working on a computer.
Benefits: Working with the City of Austin at
Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click
HERE for more information.
This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements.
Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises.
Pay Range
$31.81 - $39.76
Hours
Monday - Friday
8:00 a.m. - 5:00 p.m.
Employee will be required to work occasional early mornings, after hours or weekends due to business needs.
*After probation period is over, there may be telework opportunities available. Job Close Date 09/09/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Lane Bldg. 1, Austin, Texas 78754 Preferred Qualifications
- Experience working in the Solid Waste industry
- Procurement experience in a public sector environment such as City, State, Federal or other public sector entities.
- Experience conducting contract analysis and contract clarification meetings with outside vendors
- Ability to travel to more than one work location
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
Responsibilities- Supervision and/or Leadership Exercised:- May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of contract law, contracting practices, regulations, policies and techniques.
- Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
- Knowledge of applicable Federal, State and Local laws.
- Knowledge of community resources and structures.
- Knowledge of city practice, policy and procedures.
- Skill in oral and written communication.
- Skill in using computers and related software applications.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Skill in negotiation.
- Ability to interpret policies, procedures and regulations.
- Ability to impartially summarize and evaluate factors related to contracts.
- Ability to write specific terms of conditions for contracts.
- Ability to enforce contractual obligations.
- Ability to resolve complex, contractual issues.
- Ability to establish and maintain good working relationships with other City employees and the public.
- Ability to train others.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* The Contract Management Specialist IV position minimum qualifications are: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?
* How many years of experience do you have in contracting practices and law, procurement, purchasing procedures, solicitation strategies and/or related experience?
- None
- 1 - 3 years
- 3 - 6 years
- 6 - 10 years
- MOre than 10 years
* Please describe your experience with state or local government procurement processes including government contract purchases, developing request for proposals (RFPs) and request for information (RFI). In your answer please include which position(s) on your application where you gained this experience, how many years and detail what specific role you played. If you do not have this experience, please put N/A.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired.
- I acknowledge and understand this position requires a Criminal Background Investigation (CBI).
* Were you referred to this job opportunity by an Austin Resource Recovery employee? If yes, please provide the employee’s full name.
(Open Ended Question)
Optional & Required DocumentsRequired Documents Cover Letter Resume
Optional Documents
