DESCRIPTIONTHE POSITIONThe Department of Human Resources is currently recruiting for a Data Intern (Administrative Intern) to join the Systems Management Division. This position reports to the Business Systems Officer who provides assistance. The Data Intern will utilize skills to analyze, manipulate, and visualize a wide range of data in support of the progression and maintenance of the City’s HRMS.
Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. Non-career employees are not typically eligible for health/dental/vision benefits; however, may be eligible for sick leave benefits.
THE DEPARTMENTThe Human Resources Department provides the full range of human resources support and services to 24 departments throughout the City. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to support the City and its departments in attracting, developing, and retaining a highly skilled and diverse workforce. Our vision is to make Long Beach an employer of choice through commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce.
EXAMPLES OF DUTIES- Collaborate closely with the HR Systems Management Manager & Officer to manage day-to-day tasks and contribute to the division's operational efficiency.
- Contribute to diverse projects by conducting research, surveys, and presentations centered around HR Systems.
- Assist in data analysis projects aimed at uncovering trends and patterns that inform decision-making.
- Offer valuable support to staff by producing a diverse array of reports through proficient use of Microsoft Office applications, including Word and Excel
- Aid in the preparation of memorandums and presentation, contributing to the bureau's communication and documentation efforts with both internal and external stakeholders.
- Collaborate actively with staff members on ongoing projects, providing assistance and ensuring successful project outcomes.
- Creates and maintain documentation of processes, enhancing clarity and accessibility. Providing recommendations for business process improvement when necessary.
- Maintain and update the Bureau’s project roadmap. Track project progress along with due dates assigned to deliverables.
- Attend meetings, actively participate by offering insights, recording minutes, and providing valuable input.
- Assists in identifying the latest trends in HR systems, ensuring the bureau remains current and forward-looking.
- Responds to inquiries from the public, vendors, and outside agencies.
- Perform other related duties as assigned.
REQUIREMENTS TO FILEEDUCATION:- Currently enrolled in an undergraduate program with a major in public administration, political science, business administration, human resources management, or related fields from an accredited college or university with a GPA of 2.0 or higher (proof required). OR
- Recently graduated from an undergraduate program (within one year of application submission) from an accredited college or university with a GPA of 2.0 or higher (proof required).
ADDITIONAL REQUIREMENTS: - Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months of employment if license is out of state. DMV K4 driver license information report required during onboarding if selected for position).
DESIRABLE QUALIFICATIONS- Has developed technical skills, including extracting data from various types of databases, inspecting data, and detecting missing or anomalous data using analytical and/or visual methods.
- Possesses strong organizational and time management skills.
- Experience in spreadsheet software such as Excel and Sheets.
- Ability to manipulate and interpret information from datasets.
- Has a desire to learn about data practices within a local government environment to support long-range planning and research for a large city.
- Experience working in Human Resources. Strong work ethic and attendance record.
- Attention to detail and the ability to maintain professional work relationships.
- Ability to work independently within a fast-paced team environment with shared accountability.
SELECTION PROCEDURE This recruitment will close on Thursday, September 5, 2024 at 11:59 pm. T o be considered, applicants must submit a resume, cover letter, proof of education(if qualifying). Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination before appointment.
Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-7915.
The City of Long Beach is an
Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the
California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .
The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified
Applicant Appeal Process by visiting the
Applicant Appeal Process (longbeach.gov) .
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915.
In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
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Closing Date/Time: 9/5/2024 11:59 PM Pacific
