Minimum Qualifications
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business or Public Administration, plus five (5) years of experience in a professional/administrative capacity.
- Experience may substitute for education up to the maximum of four (4) years.
- Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of experience.
Licenses and Certifications Required: Notes to Applicants
This position provides executive-level support for the Special Assistant to the City Manager, working inter-departmentally to manage the flow of information and monitor project activities.Ideal candidates will possess the following attributes, skills & abilities: - Demonstrated ability acting as a liaison to internal and external stakeholders; that represent various professional affiliations; the business community; and other public, private, and nonprofit entities; to promote the City and respond to the interests of these groups
- Demonstrated ability to communicate clearly and concisely in person, with diverse communities and cultures by phone, email, while exercising tact, patience and discretion and in a professional demeanor
- Skill in analysis and decision making, negotiation of projects and program initiatives
When completing the City of Austin employment application: - Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
- A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered.
- A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.
- A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position
Travel:
If you are selected for this position, and meet the
Driver Safety Standards in the City of Austin
Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$33.05 - $42.14
Hours
Monday - Friday.
8:00 a.m. - 5:00 p.m.
Hours will vary depending on operational needs. Some evenings and weekends will be required.
Job Close Date 09/04/2024 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 301 W 2nd Street, Austin, TX Preferred Qualifications
Preferred Experience: - Experience developing effective relationships with managers, supervisors and other partners to identify and resolves sensitive issues and conflicts
- Excellent writing, proofing, and editing skills needed
- Advanced skill level in Microsoft Office: including Word, Excel, Outlook, PowerPoint, SharePoint, and OneNote
- Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Coordinates executive level issues, events, projects, and other activities with internal and external customers. Leads resolution of business and technical issues confronting City leadership. Represents Assistant City Manager at meetings. Monitors City and departmental issues and projects, analyzes information and makes recommendations for resolutions. Conducts research, compiles data, and prepares reports and other correspondence on behalf of Assistant City Manager. Acts as liaison between the City Manager’s Office, Departments, Council Offices, and other internal and external stakeholders on day-to-day issues. Assigns, monitors, or prepares responses to management or Assistant City Manager’s requests for information. Reviews City Council agenda items, and attends Council meetings and work sessions, as needed. Reviews reports and other deliverables by departments and provides recommendations to approve or change on behalf of Assistant City Manager. Facilitates the day-to-day issues requiring the flow of information among various groups, (i.e. community, political), etc.
Responsibilities- Supervision and/or Leadership Exercised:- May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. - Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions, and agencies.
- Knowledge of City practices, policies, procedures, ordinances, codes, and state and federal statutes.
- Knowledge of supervisory or management techniques and principles.
- Skill in planning, prioritizing, organizing, while managing multiple tasks with frequent interruptions with changing priorities and multiple deadlines.
- Skill in providing consultative services.
- Skill in researching, data analysis, and problem solving.
- Skill in project management methods to include systematic analysis, prioritization, negotiations of projects and program initiatives.
- Skill in using computers and related software.
- Skill in oral and written communications.
- Skill in exercising good judgment for conflict facilitation and resolutions with stakeholders.
- Ability to exercise discretion in confidential matters.
- Ability to lead and train others.
- Ability to establish and maintain good working relationships with other City employees and the public.
- Ability to understand, interpret and apply detailed and complex information.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor’s degree from an accredited college or university with major course work in Business or Public Administration, plus five (5) years of experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of experience. Do you meet the minimum qualifications of this position?
* Briefly summarize your current major work duties, who you support, the size and type of organization that you support, and the type of correspondence that you do for senior management or executives.
(Open Ended Question)
* Please describe your experience managing shifting priorities and multiple, overlapping deadlines in a fast-paced environment. Please indicate in your response the specific positions on your application where you obtained this experience.
(Open Ended Question)
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired.
- I acknowledge and understand this position requires a Criminal Background Investigation (CBI).
* Do you have the ability to travel to multiple sites as part of the regular job duties?
Optional & Required DocumentsRequired Documents Resume Cover Letter
Optional Documents
