DescriptionJoin us in serving our community with PRIDE as an
Administrative Assistant with the
City of Laguna Beach Community Development Department!
Are you passionate about supporting your community and ready to make a real impact? As an Administrative Assistant, you'll support department operations, ensuring smooth workflows, effective communication, and seamless coordination that drive our collective success.
In this role, you'll play a key part in keeping everything running efficiently and effectively. Your expertise in Excel, Outlook, and other essential tools will help streamline our processes and support our mission. If you're organized, proactive, and excited about contributing to a dynamic team in a vibrant community, we invite you to apply!
Experience in processing invoices, accounts receivable, and timesheets is highly desirable
This position requires attendance at evening Planning Commission meetings on Wednesdays twice a month. And is provided an additional 5% assignment pay as compensation for this requirement. You'll be great at:
- Being flexible and able to pivot from one duty to another as priorities change daily
- Multitasking with confidence and handling a wide range of work responsibilities.
- Effective communication and customer service skills.
- Pivoting seamlessly between tasks and navigating interruptions.
- Executing daily tasks with tact and confidentiality.
- intaking high volume customer inquiries and routing and de-escalating concerns
Examples of DutiesThe normal duties for this position can be found in the job description for Administrative Assistant . There are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned
QualificationsAny combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:
Education: Graduation from high school or equivalent is required, preferably supplemented by courses or training in areas of specialization.
Experience : At least 5 full-time years of increasingly responsible administrative or secretarial support experience. Previous public sector experience is highly desirable.
License/Certificate Requirements: Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver’s license and an acceptable driving record are required.
Supplemental InformationThis recruitment may be used to fill other vacancies for Administrative Assistant positions. There is currently a vacancy in the Community Development Department.
Application/Selection Process: This recruitment will be used to establish an Eligibility List and may be used to fill vacancies within departments across the City. All interested applicants must submit a completed online city application. Applications will be accepted on a continuous basis with a first review on
August 22, 2024 . Candidates will be notified via email of next steps with advanced notice. Applications will be screened carefully, and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City.
Pre-employment Process: Selected candidates must successfully pass a fingerprint check with the State Department of Justice. Education and employment verification and reference check(s) will also be conducted.
Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, alternative work schedules, wellness programs and more! The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs.
Benefits for Laguna Beach Municipal Employees' Association (MEA) Retirement: The City offers membership in the California Public Employees Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS. 2% at 62 for PEPRA CalPERS members, or 2.5% at 55 for Classic CalPERS members.
Health Coverage: The City covers the medical and dental insurance premium costs for employee-only and provides a contribution towards dependent premium costs. A medical insurance waiver program is available for employees covered by medical insurance other than the City’s medical insurance.
Vacation: Vacation leave accrues at a rate of 96 hours per year. This increases to 136 hours per year after five years of service, and to 176 hours per year after nine years of service. A cash-out option exists for accrued vacation time.
Holiday: The City provides 90 hours for 11 paid holidays per year.
Sick Leave: Sick leave accrues at a rate of 80 hours per year. Unused sick leave is available for cash-in at 50% value into your Retirement Health Savings (RHS) account.
Retirement Health Savings Plan: The City, on your behalf, deposits a monthly pre-tax contribution of $100 into your RHS account.
Life Insurance: The City provides a life insurance benefit in the amount of $50,000, including coverage for Accidental Death and Dismemberment and Long-term Disability.
Pay Plan: The basic pay ranges are composed of 8 steps, with each step varying by approximately 5%.
Acting Pay: Employees will receive an additional 5% of their current base salary for working out of classification for 15 or more consecutive workdays.
Alternate Work Schedule: City Hall is currently operating on a 9/80 work schedule. Other work schedules may be available including, but not limited to, a 4/10, 9/80, 5/8 or other work schedule as may suit the operational needs of the City. Alternate work schedules are subject to City Manager approval.
Other Benefits: The City offers a Flexible Spending Account, Educational Reimbursement Program, Employee Assistance Program, Exceptional Performance Pay Program, and Bilingual Pay Program.
