DESCRIPTIONThe department of Public Works currently has one (1) opening available for Grants Administration Officer in the Grants Administration Division under the Business Operations Bureau.
T HE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.
CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion, with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov.
THE DEPARTMENT The mission of the Department of Public Works is “to maintain and enhance the City’s infrastructure and environment for the benefit of the public.” The Department’s core services are focused on providing for and maintaining safe and efficient infrastructure for the community, providing for sustainable environmental protection including water quality and waste collection and diversion, and safely and efficiently designing, constructing, delivering, protecting and maintaining services for public facilities and public rights-of-way. The Department has six bureaus: Business Operations, Engineering, Environmental Services, Project Management, Public Service, and Transportation Project Management. The Department has over 580 budgeted positions with an annual operating budget of $250 million and an annual capital improvement program budget of $150 million. Additional information on the Department can be found at www.longbeach.gov/pw .
POSITION The Grant Administration Officer (GAO) is an unclassified, at-will management position that reports to the Business Operations Bureau Manager and will oversee internal grant coordination Department-wide, grant opportunity assessment, leading the Department’s most critical and complex application efforts, working and coordinating with external granting agencies (SCAG, Metro, etc.), and coordinating and working in tandem with the Government Affairs Office in the City Manager's Office. This position will also assist with recommending improvements and modifications in City operations, procedures, and equipment management, and training.
The position will maintain Department-wide best practices in regard to applying for, securing, expending, and tracking grant funds. This Officer will also be responsible for the day-to-day management of the Elevate ’28 Infrastructure Investment Plan, including planning, coordination with project managers and Department leadership, tracking funds received and expended, and updating the Elevate ’28 data. The Grants Administration Officer will oversee one (1) Administrative Analyst III and one (1) Assistant Administrative Analyst II.
EXAMPLES OF DUTIES- Responsible for seeking Federal, State, County, and other agency grant opportunities and identifying current or upcoming CIP projects which meet grant eligibility.
- Works with Department and City leadership to determine which grant opportunities to pursue.
- Oversees the Department's most critical and complex application efforts.
- Works in tandem with the Government Affairs Office in the City Manager's Office.
- Acts as an external affairs liaison to inter-government agencies (LA Metro, SCAG, County, State, and Federal legislature, etc.) to coordinate Department of Public Works external funding sources.
- Maintain Department-wide best practices regarding applying for, securing, expending, and tracking grant funds.
- Responsible for coordinating responses to audits relating to grant funds.
- Plans and tracks grant funds received and expended in the Elevate '28 Infrastructure Investment Plan.
- Responsible for the day-to-day management of the $750 million Elevate '28 Infrastructure Investment Plan, including working with CIP project managers to update the Elevate ’28 data points every quarter for internal and external reporting.
- Oversees a team of in-house grant writers.
- Manages a bench of consultants who are available to assist with grant writing opportunities and complex cost/benefit analyses, as needed.
THE IDEAL CANDIDATE The ideal candidate will embody the attributes of principled leadership: trusteeship, values, ethics, commitment, honesty, involvement, and vision. The Grants Administration Officer will possess a demonstrated ability to provide committed leadership in a changing government environment. The ideal candidate will demonstrate the following knowledge, skills and abilities:
- Knowledge of project management technical skills and best industry practices.
- Uses a high level of tact, diplomacy, and discretion in dealing with sensitive confidential and political situations.
- Assesses and organizes work and set priorities.
- Communicate expectations effectively and holds staff accountable.
- Take initiatives and exercise sound independent judgement.
- Able to handle frequent interruptions while completing multiple assignments with competing deadlines.
- Manages a wide range of projects simultaneously.
- Establishes and maintains effective working relationships with stakeholders at all levels including City and department management, public officials, contractors, vendors, employees, and the public.
- Creative problem-solving skills.
- Strong organizational and interpersonal skills.
- Exceptional customer service skills and dedication to continuous improvement.
- Excellent oral and written communications skills including the ability to serve as a department spokesperson in small or large group settings.
REQUIREMENTS TO FILE EDUCATION - Graduation from an accredited college or university with a bachelor’s degree (proof required).
- Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis.
EXPERIENCE - Three (3) years of increasingly responsible professional experience managing and/or administering publicly funded projects or programs or performing other related grant management activities.
- One (1) year of the required experience must have been at a lead or supervisory level.
ADDITIONAL REQUIREMENTS - Possession of a valid California Class C Driver License is required prior to appointment.
DESIRABLE QUALIFICATIONS - Experience in managing and/or administering grant funded projects or programs.
- Experience in applying for and securing Federal, State, County, or other agency grant funding.
SELECTION PROCEDUREThis recruitment will close at 11:59 PM Pacific Time on September 5, 2024. To be considered, applicants must submit a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.
Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.
The City of Long Beach is an
Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the
California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .
The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified
Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314.
In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
Retirement:California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
Health and Dental Insurance:The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
Life Insurance:City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
Disability Insurance:City-paid short-term and long-term disability insurance.
Management Physical:Annual City-paid physical examination.
Vacation:Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
Executive Leave:Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
Holidays:Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
Transportation Allowance:Monthly allowance is allocated by classifications below;
- Department Head $650.00
- Deputy Director/Manager/Director (Harbor/Utilities) $550.00
- Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
- Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00
Deferred Compensation Plan:Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).
- Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
- Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.
Flexible Spending Account (FSA):Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
Flexible/Hybrid Work Schedule:Available (subject to City Manager approval).
Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.
Closing Date/Time: 9/5/2024 11:59 PM Pacific
