Job Summary: Under general direction, this position will collaborate on program compliance and attestations/onboarding documents for the CEP, RN-BSN and MSN. The incumbent will provide coordination to the program including, but not limited to, program admissions, providing support program leadership with data for accreditation, providing BRN reports, maintaining databases for program outcomes, faculty outcomes, student outcomes, student rosters, progression, retention, completion, employment rates, and maintaining NCLEX stats file.
Duties / Responsibilities - Coordination of the clerical and administrative support functions of the nursing program admissions processes.
- Clinical Compliance - Maintain all compliance and attestations/onboarding documents for the CEP, RN-BSN and the MSN programs. Duties include, but is not limited to: initial organization of all data and spreadsheet, updating all information for new students after orientation, and annually updating spreadsheets and files for existing students. For faculty, update their spreadsheet and files when they are first hired and continue to update spreadsheet and files every year, thereafter.
- BRN Public Health Certification Processing - Collect and file student academic and faculty documents in the CEP, RN-BSN and MSN programs as directed by the department chair and/or program directors.
- Provide administrative support to the CEP, RN-BSN and MSN program directors and department chair.
- Assist in RN-BSN/MSN admissions and orientation.
- Regulatory Database - Prepare BRN forms for each student in the graduating class and complete the Program Candidate Roster form and mail entire signature package with a signature confirmation.
- Outcome Database - Maintain database for RN-BSN/MSN - program outcomes, faculty outcomes, student outcomes, student rosters, progression, retention, completion, employment rates, maintain NCLEX stats file.
- Student list serve - Maintain listserv, which includes remove graduating classes and adding input new student cohorts. Maintain alumni listservs.
- Preceptor list - update and maintain preceptor profiles. • Notification - submit acceptance and denial notification to students.
- Committee Meetings - Attend and take the meeting minutes for the CEP, RN-BSN, and MSN programs.
- Conduct RN-BSN/MSN Information Sessions.
- Other classification-related duties as assigned.
Minimum Qualifications: Required Education and Experience - High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
Required Qualifications - Experience to be fully functional in all technical aspects of work assignments.
- Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
- Thorough knowledge of English grammar, punctuation, and spelling.
- Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
- Ability to independently handle multiple work unit priorities and projects.
- Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
- Ability to draft and compose correspondence and standard reports.
- Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Preferred Qualifications - Knowledge of PeopleSoft or similar enterprise-wide application is desirable. Experience in higher education and administrative support preferred.
Compensation and Benefits: Anticipated Hiring Range: $3,680 per month
Classification Salary Range: $3,680 - $5,783 per month
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .
Position Information: Work status: Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: August 19, 2024
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .
Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .
Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
Advertised: Aug 05 2024 Pacific Daylight Time
Applications close: Aug 19 2024 Pacific Daylight Time
Closing Date/Time:
California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so.
