About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.
Position Summary Temporary, Full Time, Non-Exempt, Benefitted position through 9/30/2024(Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).
Salary: $3,800.00-$4,200.00 per month.
Location: CSUSB Campus
Work Schedule 40 hours per week. Typically, Monday-Friday 8:00AM-5:00PM with some nights/weekend required.
First Review Deadline This position will remain open until filled.
Typical Activities Under the general supervision of the Director, the Program Administrative Coordinator & Data Specialist will:
- Coordinate all day-to-day administrative, fiscal and office support functions.
- Answer phones, route calls, and take messages; Set appointments, coordinate meeting, prepare agenda, take and distribute meeting minutes and provide meeting support.
- Coordinates the collection and submission of all time sheets, time and efforts.
- Prepares all requests for disbursements including bankcard authorizations, petty cash, stipends, check requests, etc.
- Submits, coordinates and tracks requests for space, parking, food-services, duplicating, mail services.
- Places, tracks, inventories and distributes supply orders.
- Maintenance of the program database and program folders required for documentation.
- Participates in planning, coordination, and execution of all grant activities.
- Prepares travel arrangements, travel advances and travel expense reports; Collect, sort and analyze project data.
- Ensure data integrity; Completes required weekly, monthly, and other reporting in the online system;
- Provide support to staff and Fellows utilizing the eGrants and America Learns platform;
- Assists with the preparation of required reports; Screen, sort, and process external and internal correspondence;
- Some travel to schools and/or community sites required;
- Make presentations on data and results both internally and externally.
- Help maintain and monitor data security protocols.
- Support project with other requests for secondary data access and data visualizations.
- Assist with the development of evaluation metrics.
- Develop system for and track outputs and outcomes for participating Fellows.
- Assist the Director with required reports.
- Develop and track formative and summative assessment metrics.
- Assist with the onboarding and ongoing professional development, as it relates to data and evaluation, for all project staff and stakeholders, and/or as requested.
- Work with team and funding agency to assess data needs and create and support execution of plans to address those needs.
- Visualize data and results electronically.
- Maintain internally- and externally-facing scorecards that track Fellow progress in achieving their placement goals.
- Some travel.
- Perform all other duties as assigned.
Minimum Qualifications - Education: Bachelor's Degree
- Experience:
- The equivalent combination of three years of experience in general office clerical, data and evaluation work, preferably in a student service setting involving direct contact with diverse students and staff, is required.
- Other:
- Applicants must possess highly effective oral and written communication skills.
- Applicants must have the ability to analyze problems and resolve conflicts.
- Ability to establish rapport and positive working relationships with community partners,
campus departments, faculty members, administrators, teachers, counselors, outreach staff, and Fellows.
Knowledge and proficiency in implementing and delivering services through hybrid formats
(Zoom, Google Classroom, etc.).
- Proficiency in the use of distance/virtual learning/engagement platforms (i.e., Instagram
Live, Facebook Live, etc.).
- Knowledge and experience in online/hybrid pedagogy.
- Demonstrate proficiency in Microsoft Office applications (Word, Power Point, Excel, and Outlook).
- Ability to handle confidential and sensitive information.
- Ability to work cooperatively with a diverse group of people, exercise sound judgment, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines.
- Must complete Mandated Reporting, Working with Minors, FERPA, Defensive Driving, and other trainings deemed appropriate to the role within 30 days of hire.
- Live Scan and background check.
Benefits Include: - Medical, Dental, Vision, Flex Cash option
- CalPERS Retirement and CalPers 457
- Group Term Life/ Accidental Death & Dismemberment (AD&D)
- Holidays & Personal Holiday
- Vacation and Sick pay accruals
- Educational Assistance Benefit is based on availability of funding.
- Workers' Compensation, Unemployment Insurance, State Disability Insurance
EQUAL OPPORTUNITY EMPLOYERUniversity Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
EEO AA Policy Statement
Employment of Individuals with Disabilities and Protected Veterans
Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
Advertised: Aug 05 2024 Pacific Daylight Time
Applications close:Closing Date/Time:
California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so.
