CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .
Major Duties Under the general supervision of the Department Chair and lead of the Department Coordinator (Coordinator II), the Administrative Support Coordinator, coordinates the clerical and administrative support functions for the Educational Psychology & Counseling (EPC) department, EPC programs, office, and faculty. The incumbent collaborates with the Department Coordinator, Graduate Coordinator, Graduate Advisor, program coordinators, student assistants, Graduate Studies, Office of Registrar, and Admissions and Records to carry out the requirements of the position.
- Coordinates the application process, which includes retrieving applications and data from the electronic application system, creating applicant files by program specialization, creating Excel spreadsheets for each program with relevant applicant information, tracking all applicants and their status via spreadsheet, and confirming applicants have completed a CA State Apply application.
- Schedules applicant interviews and reserves interview locations in collaboration with faculty, creating and distributing admission letters and emails (denials, acceptances, alternates) throughout the application period.
- Tracks all relevant dates for each program (dates to respond to acceptance letters, new orientation dates, etc.); tracking the return of signed acceptance forms, prerequisites, and GRE requirements for applicants via spreadsheet; periodically notifying accepted/ waitlist applicants of missing items and requesting a status; classifying applicants in OnBase.
- Performs other duties as assigned.
*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/g7qbsrqjr8pl5ehsh90hxp8bgcasmqs2
Qualifications - Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed.
- Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.
Knowledge, Skills, & Abilities - Thorough knowledge of correct English grammar, spelling, and punctuation; office methods, procedures, and practices; and university infrastructure, policies, and procedures.
- Ability and specialized skills to: coordinate many different administrative duties; interpret and apply a variety of complex policies and procedures; set deadlines, priorities, and complete projects accordingly; draft and prepare memoranda and correspondence.
- Ability to keep moderately complex records and files; screen mail, telephone calls, and visitors; maintain confidential files; perform standard business math, track financial data, and make simple projections.
- Establish and maintain cooperative working relationships; and operate standard office equipment and software.
Pay, Benefits, & Work Schedule - The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
- Classification: Administrative Support Coordinator / 1035 / 1
- The anticipated HIRING RANGE: $3680 - $4000 per month, dependent upon qualifications and experience. The salary range for this classification is: $3680 - $5783 per month.
- HOURS: Full Time; 40 hours per week; Monday through Friday.
- This is a Regular position with a one-year probationary period.
- The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.
General Information - Applications received through August 11, 2024 will be considered in the initial review and review of applications will continue until position is filled.
- This position is a sensitive position as designated by the CSU.
- A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
- The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
- Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
- The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.
Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.
Advertised: Jul 29 2024 Pacific Daylight Time
Applications close:Closing Date/Time:
