Archivist I or Archivist II (Municipal Archivist)

Minimum Qualifications
Archivist I
Education and/or Equivalent Experience:

• Master’s degree in Library or Information Science, or related to the assigned program from an ALA accredited university, with specialization in archival enterprise and/or administration; or must be received within six (6) months of employment.
• Master’s degree in History/Public History with coursework in archival administration, or a Master’s Degree in a related field, may substitute for the required Master’s degree in Library or Information Science.

Licenses or Certifications:

• May require a valid operator’s license and the use of a personal vehicle.

Archivist II

Education and/or Equivalent Experience:

• Master’s degree in Library or Information Science, or related to the assigned program from an ALA accredited university, with specialization in archival enterprise and/or administration, plus two (2) years professional experience working in an archives, library, museum, or other cultural heritage institution
• Master’s degree in History/Public History with coursework in archival administration, or a Master’s Degree in a related field, may substitute for the required Master’s degree in Library or Information Science.

Licenses or Certifications:

• May require a valid operator’s license and the use of a personal vehicle.

Notes to Applicants
POSITION OVERVIEW :
Municipal Archivist - Under limited supervision, this position is responsible for leading the information management program at the Austin Public Library and assisting the City Archivist in consulting other City departments about records eligible for archival review or those with potential historical value. Furthermore, the position is responsible for the appraisal and registration of City records transfers.

Essential duties include:

• Coordinates the development, implementation, and improvement of departmental information management programs.
• Coordinates the review process for the library department’s records control schedules and submits them to the Office of the City Clerk for review and approval.
• Assists with the identification of the department’s vital records and the creation and maintenance of the department’s vital records protection and disaster recovery plans.
• Develops and delivers information management and archives training programs and materials including standards, policies, procedures, and practices.
• Reviews and approves requests to transfer library department records to long-term storage, dispose of library department records that have met retention requirements, and transfer City of Austin records to the archives.
• Appraises and registers City of Austin archival transfers. Provides archival reference services.

APPLICATION INFORMATION :
A detailed and complete job application is REQUIRED to help us evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like us to consider. This information will also be used to determine base pay in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application. Please understand that your job application will be used to assess your written communication skills (including grammar, punctuation, and spelling) in helping us screen applications and determine candidates to be interviewed. All new employees are required to attend City of Austin and Austin Public Library training as scheduled, and should arrange their outside schedules to accommodate such training. The Austin Public Library reserves the right to close posted positions prior to the advertised close date , based on recruitment strategies and business needs. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

VETERAN APPLICANTS :
If you are identified as a top candidate, you will need to provide a copy of your DD-214 before confirming a start date.

Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
AI: $25.40 - $30.10
AII : $27.16 - $32.87
Hours
Full-time (40-hours)

• Monday - Friday; 9:00 a.m. - 6:00 p.m.
• Required weekend rotational shift

Job Close Date 09/02/2024 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin History Center - 810 Guadalupe St, Austin, TX 78701 Preferred Qualifications

• Records Management: Experience managing government or organizational records in diverse formats from creation to disposition.

• Appraisal: Experience appraising large volumes of government or organizational records for archival value through an EDI (Equity, Diversity, Inclusion) lens.

• Customer Service: Experience assisting the public with archival reference questions and/or providing internal customer support to an institution regarding information management and/or archival issues.

• Organization: Experience with creating and implementing standards, policies, procedures, and practices used in the administration of an effective information management and/or archival program.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Archivist I Archivist II
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Archivist I
Archivist II
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires a Master’s degree in Library or Information Science, or related to the assigned program from an ALA accredited university, with specialization in archival enterprise and/or administration; or must be received within six (6) months of employment. Master’s degree in History/Public History with coursework in archival administration, or a Master’s Degree in a related field, may substitute for the required Master’s degree in Library or Information Science. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* How many years of experience do you have working in an archive or special collections library, museum, or other cultural heritage organization?

• None
• Less than six (6) months
• More than six (6) months but less than two (2) years
• More than two (2) years but less than four (4) years
• More than four (4) years

* Briefly describe your experience working in an archives, library, museum, or other cultural heritage organization.
(Open Ended Question)
* How many years of experience do you have in records management?

• None
• 1 - 2 years of experience
• 2 - 4 years of experience
• 4 - 6 years of experience
• More and 6 years of experience

* Describe your work experience with developing records management programs, such as conducting records inventories, developing retention schedules, creating classification schemes, or implementing records management policies and procedures.
(Open Ended Question)
* Do you have experience managing government records?

• Yes
• No

* Do you have experience interacting with the public answering reference questions in an archival setting, special collections library or other cultural/historical organization?

• Yes
• No

* If you answered yes to the above question, please provide a brief description of your reference experience in an archival or other historical/cultural heritage organization. (If you answered no, please state none).
(Open Ended Question)
* Describe your experience with appraising and identifying archival records.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular job, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

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