DEPUTY GENERAL SERVICES DIRECTOR (Non-Classified*)

The Position

The City of Riverside, General Services Department, is accepting applications for the position of Deputy General Services Director (Non-Classified) to fill one (1) vacancy. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

Under general direction, the Deputy General Services Director (Non-Classified) will plan, organize, and review the activities of the City's fleet operations, building maintenance, facility construction and publishing services divisions; will plan, organize, and coordinate the lease negotiation of real estate for City properties; will maintain the Capital Improvement Planning in relation to City facilities; and do related work as required.

*This position is designated as Non-Classified and is exempt from the classified service. The Incumbent shall be appointed "at-will" and serve at the pleasure of the City Manager.

Work Performed

Typical duties may include, but are not limited to, the following:

• Develop, plan and implement the General Services Department's goals and objectives; recommend and administer policies and procedures.
• Assist in managing and providing administrative direction for assigned general services functions including administration, building services, fleet management, capital projects, property management and publishing services.
• Assist in the planning and organizing of the daily operations of the General Services Department and effectively budget, allocate and utilize Department resources.
• Direct and coordinate the fiscal administration of the department, which may include, but is not limited to, the functions of budgeting, fiscal control, rate setting, accounting, purchasing, and grants management.
• Assist in the coordination of General Services Department's activities with other departments, outside agencies and organizations; provide staff assistance to the City Council and Commission on Disabilities; and prepare and present staff reports and other necessary correspondence.
• Participate in the development of the General Services Department's work plan; assign work activities, projects and programs; monitor work flow; and review and evaluate work products, methods and procedures.
• Oversee the development and administration of the General Services Department budget; review the forecast of additional funds needed for staffing, equipment, materials and supplies; review and approve expenditures; estimate and anticipate annual revenues and ensure proper collections; and implement mid-year adjustments.
• Assist in the selection, training, motivation and evaluation personnel; provide or coordinate staff training; conduct performance evaluations; and maintain high standards necessary for the efficient and professional operations of the General Services Department.
• Coordinate the development of city-wide capital improvement facility planning needs and identify possible funding strategies; implement approved projects.
• Coordinate general maintenance, including but not limited to, the work of electricians, building maintenance workers, air conditioning technicians and custodians in the construction, maintenance, installation, repair and alteration of City buildings, equipment and facilities.
• Coordinate through subordinate supervisors the work of employees engaged in dispatching motor pool vehicles, collecting and analyzing data, renting and purchasing equipment and the maintenance and repair of vehicles and equipment.
• Interact closely and collaboratively with other City departments, divisions and outside agencies.
• Ensure staff compliance with departmental policies, procedures and regulations,
• Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor administration and support systems; identify opportunities for improvement; and implement recommendations.
• Coordinate through subordinate supervisors the review of work orders, preparation of time and material estimates, and the establishment of priorities.
• Coordinate through subordinate supervisors the preparation and development of plans and specifications and cost estimates for building maintenance, repair and alteration activities.
• Assist in the development of specifications for maintenance and repair contractual services, such as air conditioning, elevator equipment, security and janitorial services; and administer contracts.
• Ensure that all applicable safety regulations are adhered to.
• Prepare a variety of reports, correspondence, and special studies.
• Represent the City at a variety of meetings including City Council, Commission on Disabilities, and other meetings with various civic groups and governmental agencies.
• Anticipate and respond to citizen requests to meet established customer service objectives; respond to difficult citizen inquires and complaints.
• Develop, plan and implement action on adopted policies; ensure accurate record-keeping; assist in resolving work problems and interpret departmental policies to subordinates, other departments, and the public.
• Conduct presentations; respond to questions and make recommendations.
• Serve as interim General Services Director as required.

Qualifications

Education : Equivalent to a Bachelor's Degree from an accredited college or university with major course work in business administration, public administration, engineering or a related field.

Experience : Four years' of progressively responsible experience in any of the following areas: administrative/fiscal management; facility maintenance; fleet management; OR construction management, of which at least two years were in a supervisory capacity.

Necessary Special Requirement:
Possession of an appropriate, valid class "C" California Motor Vehicle Operator's License.

Highly Desired Qualifications:
Experience in the following areas:

• Working for a municipality
• Managment of Capital Projects
• Preparing reports, and presenting to Council, Commissions and Boards
• Preparation and reconciliation of department/division budgets
• Contract Mangement
• Working closely with Human Resources on personnel related items

Selection Process

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
1) Completed Employment Application
2) Completed Supplemental Questionnaire

3) Resume and Letter of Interest

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/ physical examination .

NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the United States (US) require one of the following options:
An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Level II includes Senior Management, Management and Professional classifications (Exempt).

The City offers an attractive benefits package, the central provisions of which are as follows:

• Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3 year final compensation. The required employee contribution is 8%.The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  

• Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation.The required employee contribution is 50% of the normal cost. And is subject to change per CalPERS every fiscal year. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  
• Health Insurance - The City offers six health insurance plans and contributes up to $1,516 per month for HMO plans (family coverage).
  
• Dental Insurance - The City provides three dental insurance plans and contributes up to $45 per month.
  
• Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.
  
• Life Insurance - The City provides and pays for term life insurance with accidental death and dismemberment equal to two times the annual salary rounded to the next highest $1,000 (up to $700k) plus AD&D. Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
  

• Deferred Compensation - The City contributes $100 per month with a minimum employee contribution of $12.50 per check.Participation in the deferred compensation plan is optional.
  
• Leave Benefits - Includes all the typical vacation leave, sick leave, bereavement leave, and holiday benefits.
  
• Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.
  
• Long Term Disability - The City offers optional enrollment in the Long Term Disability Plan.
  
• LegalEase Plan - Optional legal services plan for employees and eligible dependents.
  

• Critical Illness Plan - Optional critical illness insurance plan for employees and eligible dependents.
  
• Vacation Accrual - 0-9 yrs. = 144 hrs., 10+ yrs. = 184 hrs.
  
• Administrative Leave - 64 hrs per fiscal year.
  

For additional benefits information, please visit the following website: https://www.riversideca.gov/human/employee-hub/benefits/about-1

For part-time, benefitted positions the insurance and other benefits (leave accruals, holidays, etc.) are pro-rated based on ½ or ¾ time status.

Closing Date/Time: 8/11/2024 11:59 PM Pacific

Riverside, California United States View Map