PROGRAM ANALYST, PROBATION

Position/Program Information

COUNTY OF LOS ANGELES PROBATION DEPARTMENT

EXAM NUMBER

F8638N-R

TYPE OF RECRUITMENT

Open Competitive Job Opportunity

WHEN TO APPLY

Applications may be submitted starting at 12 noon on Wednesday, July 31, 2024 until before 5:00 pm on Wednesday, July 31, 2024.

The Los Angeles County Probation Department is leading the way in rebuilding lives and making our communities healthier and safer. Working hand in hand with the Board of Supervisors and partner agencies, our goal is to promote rehabilitation and reduce recidivism through a "Care First, Jails Last" approach.

Are you looking for a place to make a difference in people's lives? Are you passionate about helping and guiding youth? Are you a respected and creative member of the community?

The Probation Department is looking for highly motivated individuals who can assist and advise youth on ways to redirect behavior into pro-social channels, while assisting youth in managing their behavior through coaching, counseling, and acknowledging pro-social behavior. Do you see yourself making a difference in the organization's mission and the community? Then join our team!

ABOUT THE ROLE

Program Analysts within the Probation Department report to higher-level supervisors or managers of a departmental program or administrative unit and may be responsible for programs, including but not limited to, budget, contracts, grants, internal audit compliance, and specialized programs. Incumbents must possess comprehensive knowledge of Probation Department functions, programs, and services as the position provides consultative services to management on technical, procedural, and conceptual problems or concerns within their specialized areas of expertise.

Program Analysts conduct research, accurately collect and manage data from a variety of sources (e.g., research, literature reviews, surveys, databases, etc.); demonstrate strong analytical skills to identify organizational or procedural issues; develop recommendations that identify strengths and weaknesses of alternative solutions; and provide justified recommendations to address program problems or concerns to upper-level management.

Essential Job Functions

• Makes recommendations regarding new and existing programs, functions, operational matters, and services
• Analyzes and evaluates proposed and existing contracts, legislation, and departmental initiatives pertaining to special programs or services
• Analyzes and makes recommendations regarding departmental budgetary matters
• Acts as a liaison to internal and external stakeholders of the LA County Probation Department
• Functions as a technical lead to lower-level clerical staff and contractors
• Utilizes applicable computer software and applications (i.e. data management software, PowerBI, Excel, etc.)

Requirements

SELECTION REQUIREMENTS

A Bachelor’s degree from an accredited college or university* -AND- one (1) year of experience in a highly responsible staff capacity** analyzing and providing recommendations for the solution of problems of organization, procedure, program, budget, or personnel at the level of Administrative Assistant III or equivalent***.

SPECIAL REQUIREMENT INFORMATION

*In order to receive credit for any college course work, or any type of college degree, such as a Bachelor's degree or higher, you must indicate on the job application and attach a legible copy of the official diploma or official transcripts, or official letter from the accredited institution which shows the area of specialization and degree awarded with Registrar's signature and/or school seal with your application at the time of filing in NEOGOV or within 7 calendar days from the end of the filing period or your application will be rejected.

**Highly responsible capacity is defined as staff experience at the senior level with extensive knowledge of a program related area, processes and procedures, and experience in a specific subject matter to assist and support administration by doing research and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel at the level of Los Angeles County class of Administrative Assistant III or higher.

***In the service of Los Angeles County, at the level of Administrative Assistant III or equivalent is defined as independently analyzing and making recommendations for the solution of management problems spanning the full spectrum of operations, budgetary, financing, and other management problems of a County department without specific instruction, and participating in the implementation of their solution

Qualifying class may include, but are not limited to: Administrative Assistant III, Management Analyst, Principal Departmental Personnel Assistant, Program Manager I, Administrative Intern II, and Staff Assistant III.

OUT OF CLASS EXPERIENCE

No out of class experience will be accepted for this exam.

WITHHOLD INFORMATION

No withhold will be allowed. Required experience/education must be fully met by the last day of filing, and clearly indicated on the application.

LICENSE

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS

2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT

This examination will consist of two (2) parts:

Part I : A multiple choice and/or simulation assessment(s), weighted 75%, assessing:

• Professional Potential
• Achievement
• Coping with Uncertainty
• Responsibility
• Working to High Quality Standards
• Willingness to Learn
• Working Relationships
• Analyzing Information
• Learning Quickly
• Generating New Ideas
• Using Time Efficiently
• Adapting to Change
• Deductive Reasoning

Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - training & experience evaluation.

Part II : A Training & Experience Evaluation weighted 25% assessing Professional/Technical Knowledge of Administrative and Operational Procedures and Using Technology.

MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

APPLICANTS MUST MEET THE SELECTION REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART IN ORDER TO BE PLACED ON THE ELIGIBLE LIST.

TRANSFER OF TEST COMPONENTS

• Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

TEST PREPARATION
Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.

You can also access test preparation for the computerized portion of the test by going to https://www.shldirect.com/en-us/practice-tests/ . While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary.

NOTE:

All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add klent@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , noreply@proctoru.com , and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

ELIGIBILITY INFORMATION

The names of candidates receiving a passing score in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months.

SPECIAL INFORMATION

FINGERPRINTING AND SECURITY CLEARANCE

A thorough background investigation will be conducted prior to appointment. Any false statement or omission of material fact may cause forfeiture of employment rights. Information presented on the employment application, resume, and during the examination process is subject to verification.

All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

Candidates who are found unsuitable for employment will be removed from the eligible list pursuant to Civil Service Rule 6.04.

VACANCY INFORMATION

The resulting eligible list for this examination will be used to fill vacancies located in the Los Angeles County Probation Department.

AVAILABLE SHIFT

Any

APPLICATION AND FILING INFORMATION

Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.

Plan to submit your online application well in advance of the 5:00 p.m. PT, deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements to qualify, as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Important

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the class specification and minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Anti-Racism, Diversity, and Inclusion (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Social Security Number

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at Public Libraries

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. LA County Public Library may require prior reservations to use their computers. Please visit the following link at https://lacountylibrary.org/library-locator/ for more information.

No Sharing of User ID and Password

All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

TESTING ACCOMMODATION
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Department Contact Name: Kyle Lent

Department Contact Number: (213) 738-2125

Department Contact Email: klent@hr.lacounty.gov

California Relay Services Phone: (800) 735-2922

Testing Accommodations Coordinator: testingaccommodations@hr.lacounty.gov

Teletype Phone: (800) 735-2929

For detailed information, please click here

Closing Date/Time: 7/31/2024 5:00 PM Pacific

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