The City of Santa of Santa Fe Springs Community Services Department is seeking a highly-motivated individual for the position of
Programs Coordinator II. PLEASE NOTE: Recruitment is scheduled to close on August 8th at 5pm. As such, interested Candidates are encouraged to apply early. First application review is scheduled for the week of August 5th.
Employment Type: Full-time position represented by the City of Santa Fe Springs City Employees Association.
Work Schedule: The Programs Coordinator II is assigned a 4/10 work schedule.
Family and Human Services (FHS) Division: The Family and Human Services Division of the Community Services Department is responsible for the development, implementation, and planning of Older Adults Services, Family services, Volunteer Income Tax Assistance Program, Legal Services Program, facility rentals and special events. FHS seasonal special events include but not limited to summer concerts and movies, Pioneer Living Day, Dia de los Muertos event, Holiday programs, cultural events, and extensive wedding season May through October. Incumbents may be placed in one or more of the listed areas and may be assigned to work out of the following facilities: Gus Velasco Neighborhood Center, Transportation, Heritage Park, or Clarke Estate.
POSITION PURPOSE : Coordinates a broad range of activities and programs in the Family & Human Services Division; assists in the development, implementation and planning of special events and programs; ensures compliance with policies and procedures. These duties include but are not limited to cultural events, Older Adult Services and programs, Family Services programs, Holiday Basket programs, and Rental Facilities to include coordination of weddings.
SUPERVISION RECEIVED : Receives general supervision from a Community Services Supervisor, or Division Manager.
SUPERVISION EXERCISED : Provides direct supervision over Program Coordinator I and subordinate staff.
EXAMPLES OF DUTIES AND RESPONSIBILITIES: A. Held in Common: Supports the Mission of the City and its Elected and Appointed Officials. Provides courteous and timely service to the public as the ultimate employer.Works cooperatively with other city employees.Exhibits integrity and displays ethical behavior.
B. Essential Job Specific Duties: Manages, directs and coordinates the services and activities of the assigned program; implements program policies and procedures.Provides customer services to customers; provides information on program services and resources; assists in completing documentation; may recommend, post, and disperse payments to customers, if applicable.Performs technical, clerical and paraprofessional duties in providing program services.Develops, coordinates and directs various activities involved in community recreational, social services and programs.Plans and leads the work of lower level staff and volunteers.Reads, interprets and records data accurately; works independently and as part of a team; makes sounds decisions within established guidelines and possesses strong organizational skills.Enforces safety rules relating to assigned recreational events.Communicates clearly and concisely, both orally and in writing.Work with computer programs - word, excel, publisher, adobe, etc.
C. Other Job Specific Duties: Ensures departmental compliance with policies and procedures.Researches and interprets codes and statutes relating to program services.Coordinates with state agencies regarding issues related to program services, funding, and related issues.Researches various information and available services as related to the program.Prepares grant applications and various reports on program status and activities.Prepares, compiles, and types various documents, narrative and statistical reports, correspondence, and other data in the daily performance of duties.Attends departmental meetings, seminars, and training sessions.Works flexible hours, including holidays, evenings, and weekends.Maintains a variety of records.Manages and monitors program budget.Provides support to Community Services Supervisor and Division Manager; plans and participates in Division events and staff meetings. Coordinates programs and activities for various community groups.Provides information on Division events to community; prepares presentations and marketing materials.Explains and applies applicable laws, codes and regulations related to recreational program assignments.Organizes, prioritizes and follows up on work assignments.Analyzes complex recreation program issues and develops and implements an appropriate response when needed.Performs related duties as required.
REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.
Knowledge of: Community and state resources related to program functions. Departmental policies and procedures. Theories and principles related to program services.
Principles and practices of budget preparation and administration. Federal, state, and local laws, codes and regulations. Business letter writing and report preparation. English usage, spelling, grammar, and punctuation. Principles of grant research and preparation. Principles and procedures of record keeping. Modern office procedures and equipment including computers. Word processing and other related software applications. Recreation programming philosophy, trends, principles and techniques. General safety practices and procedures as they relate to proper conduct of recreational programs and activities. Supplies, equipment, personnel and organization necessary to conduct planned programs and activities. Recreational, social and cultural activities for children, youth, and adults.
Ability to: Manage, direct, monitor, and coordinates the services, activities, and events of the assigned program. Provide liaison for clients and agencies. Initiate and develop services. Monitor and ensure compliance with regulations. Prepare promotional materials; provide information to the public. Communicate with and explain technical information to individuals from a wide variety of educational and cultural backgrounds. Interpret and apply federal, state, and local policies, procedures, laws, and regulations. Identify and respond to community issues, concerns and needs. Coordinate community outreach events. Prepare and deliver presentations. Plan, organize, and conduct meetings. Monitor a budget. Use independent judgment following established procedural guidelines. Coordinate community resources and make appropriate referrals. Prepare and present written and oral reports on program services and activities. Communicate effectively verbally and in writing. Work independently in the absence of supervision. Work with accuracy and attention to detail. Operate and use modern office equipment. Effectively organize and prioritize assigned work. Establish and maintain effective working relationships with other people. Provide direction to lower level staff.
EDUCATION AND EXPERIENCE: The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:
- An Associate's degree in Recreation, Leisure Services, Public Administration, or a related field from an accredited college or university.
- A Bachelor's degree in Recreation, Leisure Services, Public Administration, or a related field from an accredited college or university is preferred.
- Two (2) years of increasingly responsible experience in coordinating programs, activities, and events, including some grant writing experience.
- A valid State of California driver's license and an acceptable driving record.
- Ability to speak, write, and read Spanish is highly desirable.
- Possession of CPR, AED, and First Aid Certificates are required*.
*Incumbents are required to obtain CPR, AED and First Aid certification within 45 days of appointment and must maintain the appropriate certifications as a condition of employment and is subject to verification. It is the incumbent's responsibility to ensure that copies of current and valid certificates and licenses are on file with the Human Resources Office at all times.
DOCUMENTATION REQUIRED: The following documentation must be upload and submitted with your on-line application.
NOTE: To ensure proper uploading of documents to on-line application record, it is best to reduce the file size of the electronic document before uploading.
Proof of certification:
Proof of Education (Degree OR Unofficial Transcripts) Failure to provide the required documentation will result in your application being removed from further consideration. Please DO NOT submit any additional documentation with your online application, other than those listed above.
NEPOTISM POLICY: Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.
WORKING CONDITIONS: The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.
- Work is performed indoors or outdoors depending on the area of responsibilities.
- Noise level is quiet to moderate.
- Hazards are minimal.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.
- Sit for extended periods of time.
- Stand, walk, and bend.
- Push, pull, and reach overhead and above shoulders.
- Hear and speak both in person and on the telephone.
- See well enough to read documents and operate office equipment.
- Lift and move up to 25 pounds.
HOW TO APPLY: Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must first create an account first.
METHOD OF SELECTION: Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.
ACCOMMODATION: If you require special testing and/or interview accommodation due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.
https://cms5.revize.com/revize/santafespringsca/departments/human_resources/benefits.php
Closing Date/Time: 8/8/2024 5:00 PM Pacific
