THE CITYCulver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes, unique shops and galleries opening onto pedestrian-friendly boulevards. Culver City has a dedicated staff of approximately 700+ employees with an overall operating budget of over $200 million. The City provides a full range of municipal services including Fire, Police, Community Development, Public Works, Parks, Recreation, and Community Services, and Transportation.
THE POSITIONOccupants of this classification are in the classified service. This position is responsible for maintaining and operating the central warehouse and storeroom by ordering, receiving, storing, inventorying, and issuing goods, vehicle parts, stock, tools, supplies, and equipment for use of by Transportation, Public Works and other City departments. Some of the duties performed by incumbents of this position are as follows:
1. Places a variety of telephone, facsimile, and written purchase orders to obtain supplies, materials, equipment, and services for the City's Fleet Maintenance Division and other departments.
2. Prepares various specifications, bids, and quotations for materials, goods, and services to be purchased for the vehicle maintenance departments.
3. Prepares written drafts, reports, requisitions, and documents. Independently or in accordance with general instruction, composes correspondence requiring judgment and knowledge and familiarity with modern purchasing practices and City policies.
4. Produces a monthly summary report of materials and goods.
5. Processes invoices and investigates inadequate requisitions, delinquent orders, errors in invoices, and materials received.
6. Directs the work activities of Stores Specialists under the general supervision of the Purchasing Supervisor.
7. Maintains catalog and price library, bidder and vendor sources for maintenance departments.
8. Prepares and coordinates formal and informal bids for products and services.
9. Prepares and processes purchase orders for materials, equipment, services, and contracts.
10. Processes complex documents according to predetermined but specialized procedures in an accurate and timely fashion.
11. Maintains a perpetual inventory system. Records all receiving and issuing transactions. Maintains proper stock levels by determining reorder levels and initiating purchases.
12. Recommends improvements to the layout of the storage facilities and methods of inventory control. Maintains the warehouse in a clean and orderly condition.
13. Operates a forklift.
14. Physically receives and stores stock. Checks shipments for condition, shortage, and discrepancies.
15. Supports the formation of a competent and motivated work force by training, developing, and motivating subordinates. Keeps division staff informed of plans and policies which affect their job performance.
16. Achieves productive output levels from division staff. Assures the work produced meets acceptable standards of quality. Meets established deadlines for work to be completed.
Training and Experience : Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: two years of college class work plus two years of experience in a Warehouse.
Licenses and Certificates : Possession of a valid California Class C driver's license is required if the Purchasing Assistant is required to drive a City vehicle in the performance of duties. A professional designation in Purchasing and Materials Management is desirable.
EXAMINATION PROCEDURES WRITTEN EXAMINATION (weighted at 50%): To measure writing ability and technical knowledge. Written examination tentatively scheduled for the week of September 2, 2024.
ORAL APPRAISAL INTERVIEW (weighted at 50%): To evaluate training, experience, and personal qualifications. Oral Appraisal Interviews are scheduled tentatively scheduled for week of September 16, 2024.
SELECTION PROCESS :
The selection process will include the following to determine suitability for the position:
- Selection Interview with the Finance Department
- Background and Reference check, including Live Scan fingerprinting
ADDITIONAL INFORMATIONThe provisions of this job posting do not constitute a contract, express or implied, and any provisions in this posting may be modified or revoked without notice.Continuation in the examination process and subsequent placement on the eligible list of a person convicted of a crime depends upon the nature of the conviction and the conduct of the applicant subsequent to the offense. Convictions will be evaluated on a job related basis and will not automatically disqualify someone from further consideration.
Equal Opportunity Employer The City of Culver City is an equal opportunity employer and does not discriminate against employees or applicants on the basis of race, sex, age, disability, veteran status, national origin, religion, political affiliation, or sexual orientation/identification.
Conditions of Employment:- Background/ Reference Check: Upon a conditional job offer, a live scan finger printing must be completed with acceptable results. Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigations (FBI). Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment. Upon hire, the employee is subject to further reporting from DOJ via subsequent arrest notification.
- Pre-placement medical evaluation including drug screen (select positions).
- E-Verify: Proof of U.S. citizenship, alien residency, or authorization to work in the U.S. will be required at the time of appointment.
The City of Culver City intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please contact the Human Resources Department three (3) business days prior to the test at (310) 253-5640. The City of Culver City offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, and vision.
This position is represented by Culver City Employees' Association (CCEA).Formore detailedinformationregarding thebenefits associated with this position, click on the following link:
https://www.culvercity.org/jobs
*Refer to the ‘Salary and Benefits’ tab to view the current Benefit Summary Guide
*Refer to the ‘Rules and Resources’ tab for the applicable MOU
Closing Date/Time: 8/16/2024 5:00 PM Pacific
