ACCOUNTING TECHNICIAN I

Position/Program Information

With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

EXAM NUMBER:

R0642N-R

TYPE OF RECRUITMENT:

Open Competitive Job Opportunity

REPOSTING INFORMATION

This announcement is a reposting to reopen the filing period and update the eligibility information.

APPLICATION FILING PERIOD
We will begin receiving applications on Wednesday, July 24, 2024 at 8:00 a.m. (PT). All applications must be received before 5:00 p.m. (PT) on Tuesday, August 6, 2024.

Essential Job Functions

WHAT WILL I DO AS AN ACCOUNTING TECHNICIAN I?

• Performs technical work in an accounting or related area including general accounting, expenditures and accounts payable, revenue and accounts receivable, cost and fund accounting, budgetary support, accounting systems, auditing, accounting cycle, capital asset, and statement and report preparation.
• Assists in department accounting assignments which encompass the full cycle of accounting activities ranging from establishing accounting and subsidiary records, reconciling the ledgers, preparing adjustments and closing entries, and preparing reports.
• Classifies and records a variety of accounting transactions, including some requiring the interpretation of guidelines and policy that may involve processing encumbrances, cost accounting assignment, and reviewing and approving vendor payments, employee expense claims for reimbursement, cash receipts, and reimbursing revolving funds.
• Apportions expenditures, deferred revenues/advances and collection of accounts receivable within the appropriate accounting period; determines the amount and distribution of accrued revenues and expenses and depreciation of assets.
• Reviews balance of accounts and reconciles to the Auditor-Controller's Countywide Accounting and Purchasing System (eCAPS) and subsidiary ledgers and trust funds. Provides explanation for reconciling items.
• Prepares journal vouchers, internal vouchers, cash receipts, and other accounting documents for the purpose of making adjusting entries for allocation of revenues and expenditures.
• Prepares routine statistical, cost and operating reports, statements of financial condition, budget compilations, and routine final accounting of revenues and expenditures for construction and other projects.
• Distributes both direct and indirect costs to cost centers and sets up rates using prescribed bases and techniques.
• Posts to ledgers, journals and registers, codes documents, prepares deposits and reconciles differences incidental to performing technical accounting assignments.
• Examines estate accounting records for completeness, accuracy, and propriety; prepares interim and final accounting reports of estate financial condition for use as a basis in probate proceedings, including distributions of estate assets based on interpretation of probate decrees.
• Prepares claims for reimbursement of expenditures for large scale categorical aid programs involving complex claiming procedures.
• Routinely accesses and utilizes a personal computer using established applications including word processing, spreadsheet, eCAPS, and accounting software.

Requirements

We are looking for individuals who have:

• Completed 12 semester or 18 quarter units of accounting including a course in advanced accounting, cost accounting, governmental accounting, auditing, or accounting information systems in an accredited college or university. Lower Division accounting classes may be taken at a two-year community college if the units are transferable to a four-year college or university -AND-
• One year of accounting clerical experience*. Graduation from an accredited two-year college with an Associate's degree in Accounting or a closely related field may be substituted for the one year of accounting clerical experience.

We need you to submit a photocopy of your official transcripts** along with your application.

*Accounting clerical experience is defined as performing accounting clerical work in the maintenance of accounting records within a comprehensive established framework of procedures under general supervision.If you are substituting your one year of the required accounting clerical experience with your Associate Degree in Accounting or a closely related field, you MUST attach a legible copy of your Associate Degree transcript that states "degree awarded or conferred" to receive credit.

**Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A "printout" of the transcript from the school's website is NOT considered official and, therefore, will not be accepted and may result in your application being rejected.

All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded.

If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. To receive this credit, please include a copy of your DD214 form for our review.

What can you do if you do not attach the documents at the time of filing?
You can email the document(s) to jcheung@hr.lacounty.gov within 7 calendar days from the application submission date. Please include your full name and exam title and exam number.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL EXPECTATIONS:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

ENDORSEMENT OF COUNTY QUALIFICATIONS:
Employees who wish to qualify using experience gained in county classifications that are not at the level of the classification listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification with your application at the time of filing or within seven (7) calendar days from application submission. Employees do not need to submit such verification if they hold or have held a position at the level of the classification listed above.

WITHHOLD INFORMATION: No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application by the time of filing.

Additional Information

Our Assessment Process
This examination will consist of TWO (2) parts:

Part I: Multiple choice and/or simulation assessment(s), weighted 50%, assessing:

• Data Entry Skills
• Conscientiousness
• Service Professionalism
• Quantitative Ability
• Drive for Success
• Numerical Calculation

Candidates may be invited to participate in both Part I and II. However, only those that achieve a passing score of 70% or higher in Part I, will have Part II scored.

Part II: Multiple choice and/or simulation assessment(s), weighted 50%, assessing:

• Accounts Payable: Purchase Orders, Invoices and Claims, and Expense Vouchers.
• Account Receivable: Invoice Processing, Cheque and Cash Receipts, Ageing Report and Vendor Registrations
• Microsoft Excel 365: Basic Text and Cell Formatting, Visual Enhancements, Using Functions and Formulas, Printing an Excel Workbook, Applying Passwords and Encryption to an Excel Workbook, Conditional Formatting, and Charts and Data Tables

Multiple choice and simulation assessments are not reviewable by candidates per Civil Service Rule 7.19.

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE ASSESSMENTS IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

Application status and exam result letters will be sent electronically to the email address provided on the application. Multiple choice and simulation assessment scores cannot be given over the telephone.

Please note: T est Invitation Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add jcheung@hr.lacounty.gov, noreply@governmentjobs.com, talentcentral@shl.com, donot-reply@amcatmail.com, and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail.

TRANSFER OF TEST COMPONENTS:

• Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.
• Applicants who are concurrently applying to Accounting Technician II (R0643O-R), and/or Account Clerk II (Exam No. R0578L-R) will take the identical test parts one time only.

TEST PREPARATION:
Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary.

• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests /.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months from the date of promulgation.

VACANCY INFORMATION:
The eligible register resulting from this examination will be used to fill vacancies throughout the County of Los Angeles departments.

AVAILABLE SHIFT: Any

APPLICATION AND FILING INFORMATION:
Applications must be submitted online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted.

Plan to submit your online application well in advance of the 5:00 p.m. (Pacific Time) deadline on the last day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application and supplemental questionnaire completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be disqualified.

IMPORTANT NOTES:
All information included in the application is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification. Utilizing verbiagefrom Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to meet the requirements. Doing so may result in an incomplete application, and you may be disqualified .

SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:
All applications must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

SPECIAL INFORMATION:

Anti-Racism, Diversity, and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Testing Accommodation:
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, that you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

If you have questions regarding this job posting, please contact us using the following information:

Testing Accommodations Coordinator Email: TestingAccommodations@hr.lacounty.gov
Teletype Phone: (800) 735-2929
California Relay Services Phone: (800) 735-2922
Department Contact Name: James Cheung
Department Contact Number: (213)738-2361
Department Contact Email: jcheung@hr.lacounty.gov

For detailed information, please click here

Closing Date/Time: 8/6/2024 5:00 PM Pacific

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