ACCOUNT CLERK II

Position/Program Information

With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more.

EXAM NUMBER
R0578L-R

TYPE OF RECRUITMENT
Open Competitive Job Opportunity

REPOSTING INFORMATION

This announcement is a reposting to reopen the filing period and update the eligibility information.

APPLICATION FILING PERIOD
We will begin receiving applications on Wednesday, July 24, 2024 at 8:00 a.m. (PT). All applications must be received before 5:00 p.m. (PT) on Tuesday, August 6, 2024.

Essential Job Functions

WHAT WILL I DO AS AN ACCOUNT CLERK II?

• Serve as a clerical assistant to a higher level in-charge accounting position which has day-to-day responsibility for the operation of the accounting system.
• Perform a variety of the more difficult and complex bookkeeping and associated financial-clerical work including, sorting, coding, verifying, and filing financial documents to registers and subsidiary ledgers.

• Maintain records of a small general accounting system, or accounts receivable, accounts payable, or trust accounting system.
• Distribute both direct and indirect costs to an established job or hospital cost accounting system.
• Assist in the reconciling of accounts with the Auditor's abstract.
• Compile prescribed financial-statistical data.
• Prepare highly standardized reports such as sales tax, mileage, and collection reports or other reports reflecting current account balances.
• Reconcile bank accounts affecting the balances of a large group of funds or revenue accounts and involving a large number of transactions.
• Supervise and perform inventory control work.
• Maintain a large-scale system of stock and equipment accounts.
• Investigate and explain differences between book value and physical inventories of supplies and equipment.
• Compute inventory adjustments resulting from price change or depreciation and accrued expenses and revenues.
• Prepare complex claims for reimbursement.
• Perform work which required the skilled use of desk calculators, bookkeeping machines, adding machines and typewriters, as needed.

Requirements

MINIMUM REQUIREMENTS
One year of accounting clerical experience at the level of Account Clerk I.*

Special Requirement Information
*Experience at the level of Los Angeles County's class of Account Clerk I is defined as performing accounting clerical work in the maintenance of accounting records within a comprehensive established framework of procedures, under general supervision.

If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your form DD214 to review, so please include that with your application.

PHYSICAL CLASS
This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

ENDORSEMENT OF COUNTY QUALIFICATIONS
Employees who wish to qualify using experience gained in county classifications that are not at the level of the classification listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification with your application at the time of filing or within seven (7) calendar days from application submission. Employees do not need to submit such verification if they hold or have held a position at the level of the classification listed above.

WITHHOLD INFORMATION
No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application by the time of filing.

Additional Information

OUR ASSESSMENT PROCESS
This examination will consist of TWO (2) parts:

Part I: Multiple choice and/or simulation assessment(s), weighted 50%, assessing:

• Data Entry Skills
• Conscientiousness
• Service Professionalism
• Quantitative Ability
• Drive for Success
• Numerical Calculation

Candidates may be invited to participate in both Part I and II. However, only those that achieve a passing score of 70% or higher in Part I, will have Part II scored.

Part II: Multiple choice and/or simulation assessment(s), weighted 50%, assessing:

• Accounts Payable: Purchase Orders, Invoices and Claims, and Expense Vouchers.
• Account Receivable: Invoice Processing, Cheque and Cash Receipts, Ageing Report and Vendor Registrations
• Microsoft Excel 365: Basic Text and Cell Formatting, Visual Enhancements, Using Functions and Formulas, Printing an Excel Workbook, Applying Passwords and Encryption to an Excel Workbook, Conditional Formatting, and Charts and Data Tables

MULTIPLE-CHOICE AND SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE ASSESSMENTS IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

Please note: T est Invitation Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add jcheung@hr.lacounty.gov, noreply@governmentjobs.com, talentcentral@shl.com, donot-reply@amcatmail.com, and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail.

TRANSFER OF TEST COMPONENTS

• Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.
• Applicants who are concurrently applying to Accounting Technician I (R0642N-R), and/or Accounting Technician II (Exam No. R0643O-R) will take the identical test parts one time only.

TEST PREPARATION
Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary.

• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests /.

ELIGIBILITY INFORMATION

The names of candidates receiving a passing score in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months following the date of promulgation.

VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies throughout Los Angeles County, as they occur.

APPLICATION AND FILING INFORMATION
Applications must be submitted online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted.

Plan to submit your online application well in advance of the 5:00 p.m. (Pacific Time) deadline on the last day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed in this job posting. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made per Civil Service Rule 6.04. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.


SOCIAL SECURITY NUMBER

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES

For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. Please note some public libraries have reopened with limited access hours and may require a prior reservation to use their computers. For more information, please visit their website at https://lacountylibrary.org/reopening or contact the specific libraries directly.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

TESTING ACCOMMODATION

If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, that you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

SPECIAL INFORMATION

Anti-Racism, Diversity, and Inclusion (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
______________________________________________________________________________

Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov
Teletype Phone: (800)735-2929
California Relay Services Phone: (800) 735-2922
Department Contact Name: James Cheung
Department Contact Phone: (213)738-2361
Department Contact Email: jcheung@hr.lacounty.gov

For detailed information, please click here

Closing Date/Time: 8/6/2024 5:00 PM Pacific

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