Pay Range: $63,041 - $81,953 annual compensation
Job Posting Closing on: Tuesday, August 6, 2024 Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Administrative Services Coordinator position is available at the Fort Worth Public Library. which consists of two divisions including Public Services and System-Wide Services. The Department is seeking to hire a highly seasoned and accomplished professional to fill the Administrative Services Coordinator position to supervise, manage and coordinate human resources functions for all the divisions, assist with contract management, participate in the preparation and administration of the budget, and supervise additional staff. The ideal candidate will be an exceptional communicator and collaborator who can build a high level of trust and effective relationships with staff across the department.
Minimum Qualifications: - Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources or related field
- Four (4) years of increasingly responsible administrative and operational experience in support of a department, division or major service area
- One (1) year in a supervisory or lead capacity.
Preferred Qualifications: - Working knowledge of PeopleSoft Human Capital Management, Payroll and intermediate to advanced skills in Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
- Three years of supervisory responsibilities and human resource coordinator activities.
- Familiar with methods and techniques used to conduct a variety of analytical studies; experience in mapping work and process flows, and experience in creating policy and procedure documentation.
The Administrative Services Coordinator job responsibilities include: - Oversee the Human Resources Coordinator functions for the department; Represent the Department at HR meetings and trainings and act as primary contact for deadlines and assignments as communicated by the Human Resources Department.
- Coordinate and assist departmental on-boarding meetings, prepare on-boarding materials for new hires and ensure new hires are trained in time entry.
- Oversee and assist with all payroll/timekeeping to ensure employees are compensated in an accurate and timely manner based on hours worked.
- Work with management and partner with Human Resources Department staff to ensure proper processes are adhered to for recruitment, terminations, disciplinary actions, Family Medical Leave and Worker’s Compensation cases.
- Prepare weekly reports for turnover, absenteeism, Family Medical Leave, disciplinary actions and other pertinent HR information. Research, interpret and analyze data collected and make recommendations, as needed.
- Implement Records Management policies; ensure compliance with City policies; and serves as subject matter expert of records retention schedules and challenges to ensure appropriate employee and departmental records are maintained, including medical, disciplinary and other human resource records.
- Serve as the Department’s Travel Coordinator
- Assist with contract management, to include bid solicitations, contract renewals, etc.
- Participate in budget monitoring, reviewing and approving expenditures.
Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
