Minimum Qualifications
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus four (4) years of experience in a related field to real estate activities such as buying, selling, mortgage lending, commercial banking/commercial real estate, property management, real estate paralegal experience, or title conveyance.
- Experience may substitute for education up to four (4) years.
Licenses or Certifications: Notes to Applicants
THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.
Position Overview: This position performs key functions for the Leasing, Property Management, and Special Projects section in the Financial Services Department - Real Estate Services. Some of these responsibilities include identifying, negotiating, and closing the acquisition of real estate for lease or purchase. Other duties may include maintaining leases after execution, inputting lease information into databases, and processing monthly lease and utility payments. This is a dynamic and ever-evolving area in Real Estate Services. The top candidate must have the ability to manage competing priorities in a fast-paced environment and have excellent communication skills.
Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.
Application Instructions and Top Candidate Requirements: A detailed and complete Employment Application is required. Employment history dates must include month and year. Please include contact information from previous employers. Top Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Check.
Travel: If you are selected for this position and meet the Driver Safety Standards in the
City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$28.04 - $34.34
Hours
Monday - Friday; 8:00 a.m. to 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.
Note: Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period.
Job Close Date 08/03/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications
Preferred Experience: - Experience working with local, state, and/or federal government in a real estate capacity.
- Experience with commercial leasing or property management.
- Experience working simultaneously on multiple projects with shifting priorities and deadlines.
- Experience in negotiating lease terms, rental rates, operating expenses, and lease agreements on behalf of governmental entities or commercial landlords.
- Intermediate to advanced proficiency in Microsoft Excel.
- Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Negotiates the terms, conditions, and special requirements of deeds, easements, title company issues, contracts, law requirements and property inspections. Coordinates and manages leases or use of City-owned space; negotiates and prepares lease/use agreements. Consults with City Attorneys, Budget Office, and other departments. Presents before Boards and Commissions, community groups, and various external stakeholders. Evaluates and participates in the sales process of City-owned property. Reconciles annual leases, development agreements, and revenue leases. Analyzes Commitments for Title Insurance and documentation, including but not limited to, exceptions to title, easements, tax liens, judgments, boundary line agreements, mineral estate, royalty interests, restrictions, probate, deed of trust liens, and bankruptcy documents. Coordinates and corresponds with project managers, appraisers, inspectors, surveyors, land planners, property owners, attorneys, companies, developers, title companies, real estate agents, and others. Provides recommendations to project managers. Determines alignment, strategy, and scheduling of projects by participating in team meetings. Prepares closing instructions to Title Company and documents, including warranty deed, easement, and release of liens. Prepares appraisal district data on properties, tracts, and owners by researching, compiling, and analyzing data. Determine extent of property requirements by examining field notes, engineering plans, and property maps.
Responsibilities- Supervision and/or Leadership Exercised:- May provide leadership, work assignments, evaluation, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. - Knowledge of real estate practices and/or property title clearing and conveyance.
- Knowledge of City, State, and Federal laws and regulations.
- Knowledge of construction plans, zoning maps, appraisal district maps, and site plans.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software.
- Skill in data analysis and problem solving.
- Ability to evaluate contract agreements.
- Ability to read, write, and interpret real estate legal descriptions.
- Ability to negotiate.
- Ability to manage time effectively.
- Ability to maintain files and keep accurate records.
- Ability to research and interpret blanket type easements, judgments, boundary line agreements, and other documents.
- Ability to read and interpret field notes, engineering plans, site plans, and maps.
- Ability to work with multiple stakeholders.
- Ability to resolve discrepancies.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to exercise good judgment, tact, and diplomacy in all public dealings.
- Ability to establish good working relationships with other city employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* Minimum qualifications for this position consist of graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job plus four (4) years of experience in a related field to real estate activities such as buying, selling, mortgage lending, commercial banking/commercial real estate, property management, real estate paralegal experience, or title conveyance. Experience may substitute for education up to four (4) years. Do you meet these minimum qualifications?
* Please provide a brief description of how you meet the minimum qualifications listed for this position to include meeting the educational requirements, years of related experience and substitutions.
(Open Ended Question)
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Check.
* Do you have the ability to travel to multiple sites as part of the regular job duties?
* Describe in detail your work experience working with local, state, and/or federal government in a real estate capacity.
(Open Ended Question)
* Describe your experience with commercial leasing or property management. Please indicate in your response the specific position(s) on your application where you obtained this experience and how many years of experience you have.
(Open Ended Question)
* Please describe your experience handling multiple projects and the ability to adjust and prioritize work.
(Open Ended Question)
* Describe your experience in negotiating lease terms, rental rates, operating expenses, tenant improvement allowances, and lease agreements on behalf of governmental entities or commercial landlords. Please indicate in your response the specific position(s) on your application where you obtained this experience and how many years of experience you have.
(Open Ended Question)
* Which of the following best describes your proficiency with Microsoft Excel?
- No experience
- Basic: create/edit simple spreadsheets, sort data, enter formulas
- Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT
- Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations
Optional & Required DocumentsRequired Documents Cover Letter Resume
Optional Documents
