The PositionBargaining Unit: Local 2700 - General Clerical Unit Why join Contra Costa County? Contra Costa County is located in northern California and covers about 733 square miles. It stretches from the northeastern shore of San Francisco Bay to the San Joaquin River. The county has a population of just over 1 million, making it one of the top ten most populous counties in California. It's known for being home to one of the most diverse populations in the state, both culturally and economically.
Working for Contra Costa County gives you the opportunity to serve and improve the lives of the local community. The county provides essential services such as public safety, healthcare, social services, and infrastructure development. Working for the county can be a rewarding experience as it allows individuals to make a positive impact on their community and contribute to the betterment of society. Additionally, Contra Costa County offers competitive salaries, good benefits, and opportunities for career growth and development.
The Secretary Advanced Level classification is utilized in different departments across the County. It represents the highest working level in the Secretary series. Individuals in this position usually possess extensive experience in performing a range of intricate secretarial tasks that entail significant responsibility, with minimal supervision. Typically, the incumbent reports to individuals in high-level positions, such as Deputy Directors, Assistant Directors, Directors, or above.
We are currently looking to fill one (1) vacancy in the Contra Costa Health Department. However, the eligible list resulting from this recruitment can be used to fill vacancies in other departments when they become available.
Why join Contra Costa County Health Services? Contra Costa Health Services’ mission is to care for and improve the health of all people in Contra Costa County with special attention to those who are most vulnerable to health problems. Contra Costa Health Services is the largest department of County government, employing more than 4,250 individuals.
The current vacancy is in the Contra Costa Regional Medical Center (CCRMC) providing administrative support to the Chief Nursing Officer (CNO). You will have many responsibilities including maintaining the CNO’s calendar and scheduling meetings. You will also update hospital and nursing policies once they’re approved by committees. This position has ready access to all the CNO’s correspondence and other information and is expected to know what is confidential and the extent to which it is confidential.
We are looking for someone who is:- Organized. You will need to balance multiple assignments, priorities, and deadlines in a fast-paced environment.
- Dependable and Punctual. Your assigned unit will rely on you for support.
- Flexible. You will have to shift priorities quickly as needs change.
- Personable. You will work with a team of professionals and need to interact professionally with others.
- A good communicator. You will be working with internal and external clients and must communicate with them effectively.
- Detail-oriented. You will be responsible for ensuring the accuracy of written communications, numbers, or data entry.
What you will typically be responsible for:- Providing administrative support to upper management
- Composing correspondence, memoranda, and other written materials based on knowledge and understanding of departmental activities with little or no direction
- Developing and maintaining filing and record systems unique to the assigned program and ensuring record controls are in place
- Following up on behalf of the manager or Department to move tasks forward
- Maintaining and securing confidential information
- Scheduling meetings for the manager
- Reviewing and managing incoming mail with responsibility for sorting, screening, and routing
- Screening telephone calls and visitors and handling routine questions
A few reasons you might love this job: - You will have the ability to work independently and autonomously
- You will work in a supportive and respectful working environment that values work-life balance
- You will be given the opportunity to grow through a variety of work assignments
A few challenges you might face in this job:
- You will work in a highly regulated government environment
- You will be expected to balance multiple projects, priorities, and demands
- You are often the public’s go-to person for complaints and may deal with people who are upset
Competencies Required: - Attention to Detail: Focusing on the details of work content, work steps, and final work products
- Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
- Decision Making: Choosing optimal courses of action in a timely manner
- Delegating: Sharing responsibility, authority, and accountability
- Fact Finding: Obtaining facts and data pertaining to an issue or question
- Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
- Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
- Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
- Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
- Oral Communication: Engaging effectively in dialogue
- Self-Management: Showing personal organization, self-discipline, and dependability
- Using Technology: Working with electronic hardware and software applications
- Adaptability: Responding positively to change and modifying behavior as the situation requires
- Establishing Credibility: Doing what he/she commits to doing and respecting the confidentiality of information and concerns shared by others
To read the complete job description, please click
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The eligible list established from this recruitment may remain in effect for six (6) months.
Minimum QualificationsEducation: Possession of a high school diploma, GED equivalency or a high school proficiency certificate.
Experience: Three (3) years of full-time (or the equivalent of full-time) secretarial or office clerical experience.
Other Requirements: The ability to type at a net speed of not less than 40 words per minute from clear manuscript of printed or typewritten copy.
Selection Process Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
Online Typing Test: Applicants must complete a timed typing test validating the ability to type at least 40 actual net words per minute.
Online Skills Assessment: Candidates invited to take the online skills assessment will need access to a computer and the internet. Topics of this assessment may include, but are not limited to: Attention to Detail, Action & Results Focused, Displaying Ownership & Accountability, Establishing Credibility, Self-Management, and Using Technology. (Weighted 100%)
Departmental Hiring Interview Tentative Test Dates: Online Typing Test: 8/7/24 - 8/11/24
Online Skills Assessment: 8/12/24 - 8/16/24
For recruitment questions, please contact Sanyukta Singh at sanyukta.singh@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
CONVICTION HISTORYAfter you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKERAll Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits
Closing Date/Time: 7/25/2024 11:59 PM Pacific
