Minimum Qualifications
Education and/or Equivalent Experience: - Graduation from an accredited high school or equivalent, plus three (3) years of experience working in a municipal environment.
Licenses and Certifications Required: - Valid Texas driver’s license.
Notes to Applicants
This position will serve as back-up to the Council Liaison and could be expected to manage the in-person responsibilities associated with City Council meeting days such as managing inventory in the kitchen, preparing the meal spaces for set-up and receiving of catered meals and then cleaning up after meal service. This individual could also expect to prepare the City Council Chambers for meetings to include setting up nameplates and floral arrangements and providing supplies for Council Member stations on the dais. This position will also provide support to the City Manager’s Office as a back-up for answering receptionist phone, receiving constituents/guests for meetings and setting up/breaking down meeting rooms with water and food as needed.
Successful candidates will demonstrate: - Ability to provide excellent customer service and work effectively with elected officials, City leaders, and other staff
- Exceptional organizational skills and the ability to handle multiple tasks, prioritize responsibilities, and adapt to changes in priorities
- Analytical skills for data analysis and effective problem-solving.
- Ability to work independently and exercise resourcefulness
- Flexibility with regard to work schedule
Pay Range
$22.40 - $25.48
Hours
Work hours and days will vary, but upwards of 30-40 hours per week is anticipated most weeks.
Some evenings will be required.
Job Close Date 07/30/2024 Type of Posting External Department Management Services Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd St, Austin, TX Preferred Qualifications
Preferred Experience: Experience working in a fast-paced environment and communicating with diverse populations and communities, in person, by phone, email and chat. Experience with Microsoft Office including Word, Excel, Outlook and Teams. Experience providing responsive and efficient customer service. Experience in event planning and catering for groups. Basic accounting and skills to process invoices, order products and services. Familiarity with travel booking.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists with City-related purchases such as subscriptions, meeting materials, office supplies, etc. Organizes travel and related logistics such as lodging, registration, etc. Handles food and beverage logistics for all City Council meetings and special events, including set-up and take-down, and may provide other logistics and site support as needed. Organizes and maintains files related to office correspondence and other pertinent data. Coordinates, plans, and makes purchases for special events, meetings, and social gatherings. Maintains inventory and purchases supplies and other items. Carries out unusual requests such as searching for hard-to-find items. Runs errands and picks up items as needed.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of the principles and practices of public administration and municipal government.
- Knowledge of the principles and processes for providing customer service and personal services.
- Knowledge of municipal operations.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software applications.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to establish and maintain effective communication and working relationships with city employees and the public
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* This position requires graduation from High School or equivalent plus three (3) years related experience. Do you meet the minimum qualifcations for this position?
* Please describe your experience in event planning and coordination for an organization.
(Open Ended Question)
* This position requires a Valid Texas Class C Driver’s License at time of hire and maintain during employment, as required by position. Do you have a Valid Texas Class C Driver’s License or if selected for this position, do you have the ability to acquire a Valid Texas Class C Driver’s License by your hire date?
* To be eligible to test all applicants must meet the Driver’s Record standard for New Hires of the City of Austin (having no more than six (6) DRE points within the last 36 months preceding the date of application or during the hiring process). Do you understand and agree to this qualification?
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Investigation.
Optional & Required DocumentsRequired Documents Optional Documents Cover Letter Resume
