Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: California State Employees of California (CSUEU) - Unit 9
Job Classification: Administrative Analyst/Specialist - Exempt I
Anticipated Hiring Range: $5,000 - $5,400 per month
Work Hours: Monday - Friday 8:00 am - 5:00 pm, unless otherwise notified
THE DEPARTMENT The Process and Project Management Office (PPMO) provides central technology management oversight for new and existing campus-wide technology initiatives. This oversight includes technology focused project management and project reporting for significant processes. The PPMO also provides project management for university-wide initiatives.
DUTIES AND RESPONSIBILITIES - Provides program support, analysis, and design of the campus wide maintenance and license contracts and renewals, maintains division software license renewals and purchases, and facilitates ATI (Accessible Technology Initiative) review compliance on procurement requisitions for the division and campus-wide IT purchases. Researches and analyzes campus requirements and makes recommendations of software vendors and pricing.
- Develops best practices with purchasing and procurement activities, vendor services, preparation of requisitions for vendor contracts, chargeback processing and activities, processing of vendor invoices.
- Processing of monthly telecommunication bills/invoices from multiple vendors.
- Develops expense reporting and forecasting contracts and maintenance costs which include license increases and end-of-life on technical equipment.
- Payroll coordination to support picking up of staff and student worker payroll.
- Provides program support for Student Success Fee funds as they relate to hardware, software, and classroom purchases, upgrades, and maintenance requirements.
- Independently applies campus, division and departmental policies, guidelines and procedures to appropriately execute duties.
- Independently takes corrective action with contract or invoice discrepancies and work with vendors and/or with staff to ensure contract adherence.
- Oversees contracts for renewal/non-renewal of maintenance contracts. Recommends additions, subtraction, or modification of maintenance contracts. Tracks and maintains the list of software that the division owns on behalf of the University.
- Develops and maintains fiscal records of enterprise applications owned by the division and quantities available for distribution.
- Coordinates annual IT surveys by working with IT&IP (Information Technology & Institutional Planning) MPPs to ensure all survey questions are answered and meet the response deadline.
- Serves on committees, attends and participates in departmental and campus
- events/activities.
- Participates in employee training opportunities and professional development activities designed to enhance work effectiveness
QUALIFICATIONS - Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Two (2) years of related experience
- Valid CA driver's license and insurance
- Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
- Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques.
- Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
- Expertise in investigating and analyzing problems with a broad administrative impact and implications.
- Ability to:
- Anticipate problems and address them proactively.
- Take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Train others on new skills and procedures and provide lead work direction.
- Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
PREFERRED EXPERIENCE - Working knowledge of California State University (CSU) and Cal Poly Pomona Foundation Enterprise budget and accounting policies and procedures, with substantial insight into the reasoning behind policies and practices.
- Demonstrated experience with CPP and CPPF financial and human resources database systems.
- Knowledge of staff and MPP positions.
- Degree, certification, or background in accounting, finance, or budget is desirable.
- Previous experience in higher education is preferred, degree in Business, Public Administration, or related field.
- Excel skills necessary to work with complex department budget files.
- Team-oriented with a customer service focus and able to work on several projects simultaneously and collaboratively.
- Ability to:
- Interpret university personnel, administrative, and fiscal policies, and procedures.
- Apply independent judgment and initiatives to address problems and develop practical solutions.
- Work independently with minimal supervision, and to work as part of a team on special projects.
- Perform business math, analyze budgetary data, and make accurate projections requiring some inference.
- Use Finance Web Tools to query financial information.
Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.
We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.
More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website .
Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .
Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check).
The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.
For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .
CSU Classification Salary Range This position is part of the CSUEU bargaining unit 9, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,379 and maximum $7,922 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .
Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf .
Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .
Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .
Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
Advertised: Jul 18 2024 Pacific Daylight Time
Applications close: Aug 01 2024 Pacific Daylight Time
Closing Date/Time:
