California State Polytechnic University Pomona

79 job(s) at California State Polytechnic University Pomona

California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 25, 2022
Full Time
Description: Accounts Payable Manager Type of Appointment: Full-time, Management Personnel Plan (MPP I) Salary Range: Commensurate with Qualifications and Experience Recruitment Closing Date: Open Until Filled First Review: June 7, 2022 REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three References ABOUT THE DEPARTMENT The Financial Services department provides the following services to the University: general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, Procurement, Graphic Communications Services, Bronco Copy n' Mail, asset management, distribution services and license of facilities. The Accounts Payable department is an organizational unit within University Accounting Services. The department is responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller's Office, CSU Chancellor's Office, and other state and federal agencies. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement Services. The department also communicates with on campus personnel and outside vendors on a regular basis to ensure payment processing is accurately performed and in alignment with all applicable policies and procedures. The Accounts Payable department plays a key role in the operations, enhancement, and upgrades to the campus PeopleSoft and Concur systems. Key Responsibilities Responsible for managing and overseeing the day-to-day operations of Accounts Payable and travel; including payment processing to ensure that expenditure authority, purchasing, travel and hospitality policies are enforced. Review and manage the workload of six (6) Accounts Payable staff, including recruiting, developing, and retaining individual staff members, ensuring adequate coverage is maintained to meet payment terms and customer expectations. Responsible for providing assistance, policy interpretation, and training to Accounts Payable staff and campus end users on areas including, but not limited to, payment processing, travel procedures, hospitality, and moving and relocation. Provide active leadership and strategic oversight to foster a customer-focused environment interacting with a variety of sources including departments, suppliers, peers, Accounts Payable staff, and management. Ensure customer requirements and expectations are executed timely and accurately, along with verifying that issues are resolved. Promote positive department morale by interacting with the team in a consistently professional manner. Responsible for identifying regulations and other fiscal compliance requirements in the area of Accounts Payable and travel that must be adhered to and implement policies and procedures to ensure campus compliance. Document business processes for reference and consistent practice. Actively collaborates on strategic planning and procedural implementations for system upgrades/changes and process workflow. Develop reporting mechanisms and procedures and recommend improvements where necessary. Generate a variety of reports for analysis of data and/or distribution to management; receives and analyzes various reports and acts upon the data as appropriate. Responsible for planning, program management and coordination of the university travel program, including developing and updating policies and procedures, campus user guides, training programs, oversight of the Corporate Travel Credit Card Program, identify opportunities to realize cost savings and ensure compliance with all CSU, campus, state, and federal legal requirements. System administrator and point of contact for the Concur eTravel system, including coordinating system upgrades and new module implementation, maintenance of audit rules, account maintenance, approval workflow, reporting and campus functional support. Provide adequate back-up support for processes such as, pay cycle processing and approval, 1099 processing and reporting, and processing voids/stop payments when needed. Review and audit a high volume of complex invoices for appropriateness of payment, interpretation and application of accounting policies and procedures, internal controls, and compliance with applicable laws and regulations. Oversight of campus vendor management processing, including review for proper withholding and vendor profile approvals. Review and approve wire transfer payments within the campus banking institution. Participates in the preparation of year-end closing procedures for both Legal and GAAP, including financial and operational audits, etc. Oversee and review the compilation of year-end expenditure accruals and preparation of audit working papers. Assist with external audit firm inquiries and locate supporting documentation, as requested. Ensure compliance with all state and federal rules, tax regulations and guidelines as they relate to Accounts Payable. Collaborate with campus Accounting Manager and Tax Specialist regarding sales/use tax interpretation and application, 1099, non-California resident and foreign national withholding requirements. Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements; including oversight of the PeopleSoft Accounts Payable module, ensuring that functionality is fully tested and that all implementation and upgrade projects remain on target. Assist in the design, development, update, and maintenance of all applicable procedure manuals, including any campus level desk procedures manuals. Provide OnBase support for University Accounting Services to aid in maintaining compliance with the CSU and campus record retention policies. Perform other duties and responsibilities as assigned by the Director of University Accounting Services and/or by the Associate Vice President of Financial Services to meet the operational needs of University Accounting Services and the University; which may entail research, documentation of department and university procedures to ensure proper internal controls are in place, additional account analysis and reconciliations, implementation of various systems to enhance the effectiveness and efficiency of department operations, draft and facilitate campuswide training over various subjects maintained by University Accounting Services, and aid in the update of the department website. MINIMUM QUALIFICATIONS Bachelor's degree from an accredited university with a major in accounting, business administration, finance or closely related field. Two years of professional accounting experience required; including at least one year of experience in a supervisory role. Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting. PeopleSoft queries and demonstrated ability to use Microsoft Office programs. Must possess strong problem solving, analytical, organizational and communication skills PREFERRED QUALIFICATIONS Must possess excellent communication (verbal/written), interpersonal, problem solving, and customer service skills. Experience in a university/non-profit setting using PeopleSoft applications MBA is strongly desired. APPOINTMENT AND SALARY Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager's request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 25, 2022
Full Time
Description: Type of Appointment : Full-time, Management Personnel Plan (MPP II) Salary Range : Commensurate with Qualifications and Experience Recruitment Closing Date : Open Until Filled Next Application Review: June 7, 2022 REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three References THE DEPARTMENT: The President is the Chief Executive Officer of the University and is responsible for all operational and strategic aspects of the University, including student recruitment, retention and graduation; academic policies and programs; state and non-state operating budgets; personnel policies and procedures; external outreach, collaboration and fund raising, etc. The Office of Equity and Compliance serves to ensure adherence to Federal and State laws, regulations, and CSU policies and procedures. DUTIES AND RESPONSIBILITIES: Title IX and DHR Oversight Works closely with the Assistant Vice President of the Office of Equity and Compliance (OEC) to oversee and provide appropriate campus responses to incidents related to Title IX and Discrimination, Harassment and Retaliation (DHR) matters. Provides oversight and guidance of Title IX and DHR investigations conducted by Complaint Resolution Managers. Provides technical guidance to ensure formal investigations and informal resolutions are conducted in accordance with the relevant CSU Executive Orders. In addition, this position will be responsible for conducting complex formal Title IX and DHR investigations and respond to complaints filed with the Department of Fair Employment and Housing (DFEH), Equal Employment Opportunity Commission (EEOC), the Office of Civil Rights (OCR), and state and federal agencies. The incumbent will be responsible for ensuring that formal investigations are thoroughly conducted in a prompt, fair and impartial manner. Will also ensure that investigative reports are detailed oriented and accurately summarize the findings of the investigation in accordance with Title IX and DHR requirements. The incumbent will review all investigation reports written by Complaint Resolution Officers for efficiency prior to submission to the AVP. The incumbent ensures a well-documented investigative process, maintains accurate and thorough records, notes of the investigatory process, creates comprehensive written investigatory reports that clearly identifies the issues investigated, summarizes the evidence, determines findings under University policy, and makes recommendations of appropriate remedial steps. The incumbent provides consultative services to the campus community regarding issues of gender-discrimination, harassment (including sexual harassment and sexual violence), retaliation, and other matters; collaborate and strategize with the AVP to identify and address any systemic institutional problems and work with other University stake-holders to ensure policies are communicated to all constituencies. Oversee monitoring of the case management database to organize, manage, and track all incidents reported to the Office of Equity and Compliance. Collect, maintain and analyze data, as appropriate to contribute to the Annual Report . As needed and under the guidance of the AVP, the incumbent creates, modifies, and oversees protocols relating to discrimination and harassment claims. The incumbent is also responsible for strategizing and cultivating relationships with external agencies for the University that are necessary for ensuring the success of our student and employee population as it relates to Title IX and DHR. The incumbent will maintain a working knowledge of Federal and State legislation that govern Title IX and DHR matters. Incumbent is also expected to stay abreast of new developments as established by relevant case law in the areas of responsibility. Education and Training Responsible for working with internal and off campus community partners to develop and present comprehensive training programs and workshops for students, faculty, and staff. The training will meet the requirements of the Executive Orders and will comply with applicable policies, as well as state and federal laws. The incumbent will assess institutional needs and identify trends to create and implement relevant educational programming and initiatives to the campus community. Management and Supervision Manages the work of Complaint Resolution Managers (MPP I) and Operations Program Coordinator in collaboration with the AVP. Provides performance feedback to the Complaint Resolution Managers and the Operations Program Coordinator in collaboration with the AVP. QUALIFICATIONS: Bachelor's degree in human resources, public administration, or related field is required. Must have at least five years of experience in conducting Title IX and Discrimination and Harassment investigations. Must have experience developing and delivering effective training programs and preparing reports and documents for external agencies. Knowledge of current state and federal law and regulations related to discrimination, harassment and retaliation compliance for educational institutions. Exceptional leadership, organizational planning, and management skills. Ability to manage high-volume caseloads of incident reports and complaints. Demonstrated strong analytical and critical thinking skills with the ability to problem solve, prioritize, analyze, summarize, and effectively summarize data. Must have demonstrated ability to conduct detailed-oriented investigations, provide critical analysis of findings, and apply appropriate legal and policy standards. Demonstrate commitment to diversity and inclusivity, as well as experience working with individuals from diverse backgrounds. Ability to apply legal and policy standards. Excellent interpersonal and oral communication skills. Outstanding organizational and analytical skills. Ability to clearly communicate ideas, recommendations; write clear and concise reports. Ability to maintain confidentiality and act with professionalism, sensitivity and neutrality. Ability to use appropriate judgment when making decisions and recommendations. Attention to detail is required. Ability to apply trauma-informed techniques with interacting with a wide range of campus constituencies. Presentation and facilitation skills with emphasis on education and training for a wide audience, including, but not limited to, students, faculty, and staff with responsibilities in resolving DHR complaints, with supervisor responsibility, and those whose day-to-day responsibilities involve working closely with students. Ability to act independently, take initiative, and exercise sound judgment. PREFERRED EXPERIENCE: Master's degree or J.D. Knowledgeable of and ability to interpret the federal and state laws regarding civil rights, discrimination, harassment and affirmative action. Experience in a collective bargaining environment in a university setting. Knowledge and experience with gender/sexual violence issues and effects of sexual assault on victims, survivor recovery, medical and legal procedures. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager's request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 25, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 4 Job Classification : Student Services Professional III Classification Salary Range : $4,691 - $6,683 per month Anticipated Hiring Amount: $4,691 - $5,100 per month Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. Recruitment Closing Date : June 7, 2022 THE DEPARTMENT The College of Science Dean's Office provides administrative and technical support to seven academic departments and several programs that educate students at both the undergraduate and graduate levels, and support to students in other colleges who need fundamentals and foundations in science. The Advising Center is responsible for providing advising to all students to provide support in meeting their degree goals, navigating institutional processes, and getting access to resources and tools, supporting students in all majors in the College of Science, and providing assistance with the navigating institutional processes such as completing petitions, accessing resources, and utilizing academic tools. DUTIES AND RESPONSIBILITIES The Retention and Graduation Specialist will provide academic advising to undergraduate students using intrusive, developmental advising techniques in accordance with national best practices and the standards defined by the Associate Dean of their College and, in partnership with the Office of Student Success. The Retention and Graduation Specialist is responsible for improving retention, reducing time to degree and resolving issues impeding graduation for freshman and transfer cohorts using a wide variety of campus data platforms and reports with the goal of promoting student success and specifically increasing retention and graduation rates. This may include: guiding students in the identification of academic and life goals and ways of pursuing them; assisting students with major and career choices and changes; assisting students with personal counselling; providing coaching regarding study techniques and time management; helping students construct, monitor and update degree plans to promote timely graduation; making referrals as needed to campus and community resources; and related topics. Establish effective and meaningful relationships with students to support their academic goals. Maintain up-to-date knowledge of policies, procedures, best practices, and research trends related to advising for student success and electronic advising. Act as the resource person/knowledgeable expert for the unit on electronic advising, academic coaching and related matters. Assist with the training of chairs of academic departments, faculty advisors and other staff members on the principles and practices of effective intrusive advising to support student success, including the use of electronic advising tools. Serve as an active member of the College-based Student Success Team by providing expert knowledge to identify and explore solutions and interventions. Implement interventions to improve student outcomes. Collaborate with a broad range of institutional partners including College Associate Deans, Department Chairs, faculty, and staff, as well as the Office of Student Success, the Bronco Advising Center, University Advising, the Registrar's Office, and staff from supplemental advising programs (including Athletics, International Center, Kellogg Honors College, and CPP Pledge Programs) to provide support to students' persistence and timely graduation. In coordination with the Office of Student Success, namely the Bronco Advising Center, develop timely and relevant campaigns to target/outreach to specific student populations (i.e., cohorts, students in academic difficulty, first-generation, underrepresented students, etc.) In coordination with University Advising, facilitate campus-wide and CSU student success initiatives in college and departments. Serve as an active member of the College and University advising community. Regularly participate in Academic Advisor Council and attend its meetings, as well as advisor trainings, webinars, and workshops. Participate in supplemental advising committees and working groups, as appropriate Run regular weekly reports (using e-advising tools, institutional reports, early warning systems (when they become available), or other tools as needed/assigned) to identify students who need help and use that information to deliver services as described above. Use CPP Connect, Peoplesoft, Tableau, and other tools to provide regular summary to the direct supervisor and the Associate Dean of their College regarding the number and kind of student visits conducted, outcomes of those visits, and general student success data specifically targeting retention and graduation rates. Provide analysis and advice about program and policy revision, and work to constantly improve services to students. Attend meetings and trainings as directed (including trainings on e-advising tools, meetings of the Academic Advising Council and/or other committees related to advising and student success, NACADA webinars, etc.). Communicate regularly with the Associate Dean of the College, the Office of Student Success and the Bronco Advising Center, other academic advisors across campus, and other professionals. This will include taking information from meetings and trainings back to assigned college for dissemination. QUALIFICATIONS Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. PREFERRED QUALIFICATIONS Experience working with a diverse student body, using equity-minded practices. Demonstrated academic advising experience in a college/vocational setting, preferred. Demonstrated ability to develop, implement trainings and interventions to support student learning and success, preferred. Possess (preferred) or quickly acquire knowledge of university academic requirements, including general education, major requirements, and other requirements. Possess (preferred) or quickly acquire knowledge of university policies and procedures. Be familiar-through education, training and/or experience-with advising and counseling techniques to assist, motivate, retain and graduate students. Have the ability to form strong connections with students and foster their personal and academic development. Have the ability to work in a fast-paced and dynamic environment; have a cooperative "team" approach and form strong working relationships with those in the office, around the campus and in the surrounding community. Ability to follow written and oral instructions, make group presentations, and perform other assigned tasks as directed by the immediate supervisor. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf. I-9: Employment Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf. Closing Date/Time: June 7, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 25, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union (CSUEU) - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt I Classification Salary Range : $3,897 - $7,051 per month Anticipated Hiring Range : $3,897 - $ 4,920 per month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m. Recruitment Closing Date : Open until filled DUTIES AND RESPONSIBILITIES: Under the general direction of the Director and Manager, serves as a resource and Subject Matter Expert (SME) and functional lead in the administration of the Absence Management module in PeopleSoft. Assists with the assessment and evaluation of the implications concerning the implementation of the Absence Management and CHRS policies and procedures upon the payroll department and all campus users. Provide input to management of issues that need to be addressed. Assists with maintaining Absence Management tables for the campus calendar. Responsible for maintaining workweek schedules and year-end procedures. This position is responsible for assisting with the analyzing, maintaining, and evaluating production for day-to-day PeopleSoft Absence Management, during system maintenance changes and fixes. Responsible for downloading Excel spreadsheets with PeopleSoft data to maintain Absence Management programs to assist with maintaining the day-to-day operations. Provides recommendations and/or solutions to accomplish project goals, day-to-day administrative operational support, and provide assistance and training regarding Absence Management to the business unit, management, and all campus users. Provide subject matter expertise and functional leadership as well as oversee the day-to-day operations of the PeopleSoft programs and functional area, which may include providing lead work direction to staff and the campus as needed. Assists with reviewing and testing HCM PeopleSoft releases and upgrades in relation to Absence Management before changes are moved into production; performs as the tester following application patches and tools updates, and as well as major system upgrades. Works with IT PeopleSoft support team to ensure test scripts are comprehensive. Participate and provide feedback, solutions, and recommendations as an Absence Management CMS HUG Team member for the CHRS project. May be required to assist the Payroll manager with maintaining and creating business process guides for Absence Management to provide the campus with training documentation. Assist in the development and coordination of procedures and evaluating and revising existing procedures as necessary. Serves as the Subject Matter Expert (SME) for the CHRS Absence Management module. This includes representing the campus in the module planning, participating in planning/status calls, in-person meetings, data standardization, testing and implementation. Participate and provide feedback, solutions, and recommendations as an Absence Management CMS HUG Team member. Maintains user guides and provides training to Timekeepers and Absence Approvers. Creates guides for payroll staff on the payroll processes for Absence Management. Documents and analyzes all pay. Processes transactions to generate pay for hourly employees, student assistant employees: final settlements, academic adjustments, overtime, shift differential, stipends, excess hours, and other types of pay due to FLSA, and collective bargaining agreements. Reconciles all regular pay generated for salaried employees for accuracy prior to releasing payments. Researches and processes documentation, correct any pay issued incorrectly, which may consist of establishing accounts receivable, transferring of funds, and/or requesting supplemental pay. Processes non-industrial disability transactions to include the coordination and review of documentation with the campus Leave Coordinator, Employment Development Department (EDD) and State Controller's Office (SCO) that may involve family medical leave, maternity/paternity/adoption leave and catastrophic leave. Processes pay and benefits regarding non-industrial related leaves. Processes other pay related documentation to include direct deposit enrollments/changes, docks, garnishments, levies, tax related fringe benefits and tax withholding changes. Understands how pay data impacts Form W-2, the labor cost distribution process and other management and budget reporting. Reviews detailed numerical records and transactions and identify deviations from applicable policies and procedures; traces and corrects any errors. Provides customer service by responding to inquiries from employees, departments and other organizations that relate to the department's functions. Provides general explanations regarding various employee benefits which include CalPERS eligibility, vacation and sick leave accrual, social security, and Medicare taxes, pay periods and holidays. Assists with unemployment benefit audits and data requests, employment verification and other inquiries related to pay and employment. Maintains I-9 forms, designee forms, Data Access and Confidentiality forms, non-resident alien documentation, emergency contacts, retirement forms, veteran surveys, personal data forms and Oath of Allegiance forms. Processes clearances for separating employees. Under the general direction of the Director and Manager, serves as the Subject Matter Expert (SME) and functional lead in the administration of the Time & Labor module in PeopleSoft. Assists with the assessment and evaluation of the implications concerning the implementation of the Time & Labor policies and procedures upon the payroll department and all campus users. Provides input to management of issues that need to be addressed. Maintains the Time & Labor, and Group Calendar programs to run daily. Responsible for analyzing, independently maintaining, and evaluating production for day-to-day PeopleSoft Time & Labor, during system maintenance changes and fixes. Provides recommendation and/or solutions to accomplish project goals, day-to-day administrative operational support, and provide subject matter expertise regarding Time and Labor to the business unit, management, and all campus users. Provides subject matter expertise and functional leadership as well as oversee the day-to-day operations of the PeopleSoft programs and functional area, which include providing lead work direction to staff and the campus as needed and in the absence of management. Responsible for short and long-term goals and objectives regarding Time & Labor. Reviews and tests HCM PeopleSoft releases and upgrades in relation to Time & Labor before changes are moved into production; performs as the primary tester following application patches and tools updates, and as well as major system upgrades. Works with IT PeopleSoft support team to ensure test scripts are comprehensive. Participate and provide feedback, solutions, and recommendations as a Time & Labor CMS HUG team member for the CHRS project. Assists the Payroll Manager and Director with creating and maintaining business process guides for Time & Labor to provide the campus with training documentation. Assist in the development and coordination of procedures and evaluating and revising existing procedures as necessary. Serves as the Subject Matter Expert (SME) for the CHRS Time & Labor module. This includes representing the campus in the module planning, participating in planning/status calls, in-person meetings, data standardization, testing and implementation. Participate and provide feedback, solutions, and recommendations. For payroll staff, creates guides and provides training used in the payroll tasks and for assisting department Timekeepers. QUALIFICATIONS : Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Two (2) years of related experience. Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: Three (3) years' experience in preparing and processing personnel/payroll documentation, preferably with California State University payroll. Demonstrated skills in an institutional/educational environment utilizing a customer oriented and service centered attitude. PeopleSoft Workforce Administration, Time and Labor, or Absence Management experience is also preferred Experience with creating and maintaining guides and providing training to end users. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 25, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : CSUEU - Unit 9 Job Classification : Administrative Analyst/Specialist Non-Exempt Classification Salary Range : $3,288 - $6,347 per month Anticipated Hiring Range : $3,288 - $4,308 per month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m., unless notified otherwise Recruitment Closing Date : June 7, 2022 THE DEPARTMENT: The Human Resources Customer Service Center provides the campus community with readily available pay, benefits, employment, and general employee information. HR CSC staff are responsible for reviewing benefits enrollment and supporting documentation, providing general benefits information, providing general payroll support, coordinating, and supporting employee/labor relations performance evaluation process and providing general office and reception duties. The HR Ops CSC provides faculty, staff, and student employees with general information regarding University policies, procedures, guidelines, and practices and/or will refer them to internal resources who specialize in these areas. They assist with onboarding for new faculty, lecturer, teaching/grad associate and student assistant employees with completion of new hire packages, verify employment eligibility and clearance process. The HR CSC works closely with all areas of the department and is considered a key partner in providing campus-wide services. DUTIES AND RESPONSIBILITIES: CUSTOMER SERVICE Activity in categories varies depending upon start/end of semesters, and in between. Frequently called to answer general and specific questions regarding employment procedures and current job openings, in addition to general campus information. Must be familiar with all state side campus job openings and familiar with other campus employers' job openings as reference. Updates the Employment Opportunity books with current job listings from outside agencies on a regular basis. General (continuous) : Assists employees with miscellaneous inquiries, identifies the proper forms and/or procedures. Assists with changes in personal and withholding information, direct deposit enrollment and changes, catastrophic leave donations and California Public Employees' Retirement System beneficiary changes. Explains general and specific HR policies and procedures to the campus community and general public. Answers routine questions regarding benefits and life insurance beneficiary change requests; benefits open enrollment; verifies changes in employee information, and obtains the employee's signature. Distributes provider lists, claim forms, miscellaneous other forms, and coverage booklets as needed/requested. New Hires for multiple employment types : Preforms administrative, technical & analytical functions related to new hires for faculty, lecturer, teaching/grad associate, instructional student assistants, and student assistants with the new hire process. Ensures that the proper forms are used and completed depending on the employment type. Verifies employee eligibility to work, initiates I-9 process, explains campus procedures and policies, benefit and pay information. While hiring occurs year-round, the start and end of each semester finds heavy periods of activity. New hire sign-ups require a lot of attention to detail. Analyzing tracking multiple reports to help track the new hires flow through various EODA departments processes to be able to provide follow-up to requesting campus departments. Special New Hire Analysis & Processing : Performs similar processing as above, but special attention is given to assisting foreign national (Nonresident and Resident Alien, aka NRA) employees with simple to complex documents needed for the sign-up process. Verifies that the employee has the proper documentation that allows them the ability to work in the United States. Inputs NRA employees into the on-line tax system. Scans copies of Visa and related documentation to the share folder to provide the Non-Resident Alien Tax Specialist in Finance and Administrative Services access to retrieve. Coordinate with Payroll's team large group student hiring sessions (i.e. Commencement, Orientation Services and Housing). This includes organizing resources, coordinating team members' schedules, and conducting large group sessions for newly hired student assistants and lecturers to assist them with their signup process. Employment Verifications : Responds to numerous written and phone inquiries for employment verifications. Paycheck Processing : Clearances - Ensures that all steps and procedures are followed when clearing or separating employees. Ability to handle with kindness, courtesy, speed and accuracy. Assists separating faculty, staff and administrators by providing them with clearance forms and instructions about the process and the disposition of the retirement funds and final pay. Issues final settlement check when clearance is complete. Special Check Processes - Releases checks for special disbursements, open salary advances, holding for clearance, and mails checks as requested, etc. Performance Evaluation Primary Review : Review and track incoming performance evaluations for any ratings or dates that would need to be brought to the attention of the Employee/Labor Relations manager, utilizing PeopleSoft to enter accurate data of upcoming performance evaluations which is used to communication to HEERA managers by Employee/Labor Relations. Research and analyze performance evaluation frequency for requested departments by using various bargaining units' rules, to determine future dates. Document Imaging and Analysis : Provides support and analysis for the document imaging process and workflows. Verifies scanned images in OnBase for accuracy and clarity. Evaluate and troubleshoot image processing errors to determine the need to elevate to team lead or IT OnBase support. Make recommendation for image processing to team lead. Trains student assistant team in our document imaging process Data Analytics and Service Now Support : Maintain and analyze monthly reports generated from Human Resources Service Now System. Identify gaps and opportunities after careful analysis and provide recommendations to Director of SLOEI Maintain all knowledge base articles to provide self-service options to the campus. Review and audit knowledge articles regularly and make any necessary updates. Develop knowledge base articles to support customer in general HR inquiries. Serve as the entry point for all customers and provide HR support and troubleshooting. When necessary, escalate inquiries to the appropriate department. Run reports in Service now and provide dashboard metrics to the department leaders. Analyze reports and propose solutions and modifications to the Service Now workflow to close any process gaps. QUALIFICATIONS: Bachelor's degree OR 1 year of analytical and 3 years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. PREFERRED EXPERIENCE: Advanced customer service skills, including graceful, helpful, tactful and friendly demeanor while carrying out job duties; even with challenging customers and/or situations. Ability to defuse potentially escalating situations with grace, humor, and tact. Previous general Human Resources experience preferred. PeopleSoft & OnBase experience desirable. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and at times, creative solutions. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: June 7, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 24, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Public Affairs/Communication Specialist Classification Salary Range : $3,120 - $5,283 per month Anticipated Hiring Range: $4,166 - $4,583 per month Work Hours : Varies, including weekends and nights Recruitment Closing Date : June 10, 2022 THE DEPARTMENT The Department of Intercollegiate Athletics functions as an integral part of the educational environment at Cal Poly Pomona. Its primary mission is to provide student-athletes with experiences that encourage their mental, physical, social, and emotional development; enhance their capacity for working with others; and strengthen their decision making and leadership skills. The department also contributes to the campus community by conducting programs and presenting events in ways that effectively serve the public relations interests of the University and provide opportunities for entertainment and positive social interaction. DUTIES AND RESPONSIBILITIES This position is not a HEERA Manager and does not have authority under HEERA. Coordinate media relations for the Department of Intercollegiate Athletics. Write, edit and distribute media releases to various outlets. Serve as the primary point of contact with coaching staffs, student-athletes, contacts at NCAA and CCAA office, communication with other Universities, athletic department personnel. Establish relationships with on-campus and local media. Arrange and coordinate all media interviews for student-athletes, coaches, and staff. Provide media relations training for student-athletes, coaches, and staff. Prepare media notes and postseason summaries. Oversee and update the department's athletic website on a daily basis with competition previews, recaps and unique feature stories. Team schedules, results, statistics, department information and bios. Help coordinate the student internship program. Serve as the statistician for assigned sports. Coordinate game day statistical operations and statistical reporting to numerous outlets. Report statistics as required to the California Collegiate Athletic Association (CCAA) and the National Collegiate Athletic Association (NCAA). Update and maintain all archived statistical materials on sports and individuals. Assist with the department's Hall of Fame nomination and selection process. Assist with the coordination of the department's social media accounts including but not limited to; Facebook, Twitter, Instagram and other emerging social media platforms while designing content for distribution. Provide social media training for student-athletes, coaches, and staff. Assist with the coordination of all live stream broadcasts for soccer, volleyball, basketball, and baseball. Responsible for selected game management duties for home athletic events for assigned sports, including scheduling and supervision of game staff (Play by play, video, scorekeeper, scoreboard operator, shot clock operator, announcer, computer statistician, game set-up, photography). Provide training for game management staff. Coordinate the administration and nomination for all academic and athletic awards and honors for CCAA, regional and national recognition. Travel with teams in CCAA and NCAA postseason competition. Travel to attend annual CCAA meeting. Attend athletic department staff meetings. Support department and University special events and championship hosting opportunities. Organize, categorize, and properly archive all photo and video clips QUALIFICATIONS Bachelor's Degree in public relations, journalism, marketing or a related field with demonstrated experience in storytelling, editing especially on digital platforms. CA Driver's License and insurance, Mandated Reporter under EO 1083 Up to two (2) years or related professional or technical experience Comprehensive, in-depth knowledge of communications, strategic communications, media, and/or marketing theories and concepts in order to develop and execute communications strategies and plans to promote and position the university. Expert knowledge of university communication objectives and ability to translate them into effective communication and media campaigns. Ability to understand issues from a broad, strategic perspective. Ability to effectively manage media relations and apply effective media strategies and techniques. PREFERRED QUALIFICATIONS 2 years of experience in collegiate sports information Knowledge of Sidearm & NCAA Live stats platforms Knowledge and proficiency in athletics based statistical programs and broadcast streaming. Proficient in social media platforms. Working knowledge of and ability to apply standard theories, practices, principles and techniques related to communications in the public affairs, media and sports information areas. Thorough knowledge of and ability to effectively use media outlets including planning media coverage. Ability to manage more sophisticated media contacts. Working knowledge of copyright and other applicable laws pertaining to publications and the media. Thorough knowledge of web communication techniques, vehicles, and formats. Ability to effectively use web technology to achieve communication goals. Ability to analyze and select pertinent facts and integrate them into communication vehicles. Strong story development and journalistic writing skills, as well as advanced editorial skills. Knowledge of interview techniques and the ability to deliver media messages. Working knowledge of marketing and research techniques and methods. Ability to apply market research to identify communication needs and target audiences. Ability to apply appropriate statistical techniques and methods to research or sports information. Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills. Ability to provide lead work direction. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf. I-9: Employment Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf. Closing Date/Time: June 10, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 24, 2022
Full Time
Description: Type of Appointment : Full-time, temporary Collective Bargaining Unit : CSUEU - Unit 7 Job Classification : Administrative Support Coordinator I Classification Salary Range : $3,276 - $5,148 per month Anticipated Hiring Range : $3,312 - $4,109 per month Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise Recruitment Closing Date : June 6, 2022 THE DEPARTMENT: Facilities Planning and Management (FP&M) leads the campus efforts in planning, development, and maintenance of the campus' natural and built environments in support of the university's mission. The department seeks to preserve and enhance CPP's history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, transportation systems, infrastructure, landscaping, and other physical improvements. FP&M includes the EH&S function as well. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs, functional and legal requirements. FPM is comprised of approximately 130 facilities professionals that also provides Facilities Operations and maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet, and auto services. DUTIES AND RESPONSIBILITIES: Fiscal Administration Under the general direction of the Facilities Business Services Manager this position will prepare and process conveyance invoices, preliminary orders and permits, submit reimbursement requests, order office supplies as needed and review chartfield strings for accuracy. Ability to collect, evaluate, and interpret fiscal data to develop sound conclusions and make appropriate recommendations. Organizational Administration Under the general direction of the Facilities Business Services Manager this position will serve as a Customer Service Representative and oversee the day-to-day operations needs for the department. The incumbent will provide administrative and technical support to the Facilities Customer Service department and assist with telephone and walk-in customer traffic. Quality Initiatives and Process Improvement This position will keep the Facilities Business Services Manager informed on decisions and judgments about billing and policy interpretations and troubleshoot. Related responsibilities include the development/modification of processes; identification and application of resources; and general improvement in customer service deliveries and perceptions. Oversee quality standards and train others on new skills, processes and procedures. Customer Service Operations The incumbent is responsible for the dispatching and processing of work order requests and correspondence; screening/routing callers and visitors to appropriate departments; assistance with communication between trades, managers and other staff; communications with other departments, staff and contractors through the use of telephones, radios and written communications; assistance with timekeeping; issuance of campus wide broadcasts of shutdowns between trades and with campus customers; providing clerical support to managers and trades. This position will be responsible for monitoring workloads and backlogs; reviewing work order status; generating aging reports; closing work orders; monitoring incoming emails via Facilities Management customer/ Facilities Management key desk inboxes and handling customer complaints. Assist with the design, implementation of the maintenance of a campus wide key program automating the issuance and tracking of keys. QUALIFICATIONS: High School diploma or its equivalent Valid California Driver's License and insurance (4) Four years of experience in general office clerical or secretarial work or the equivalent. Thorough detailed knowledge of applicable university infrastructure, policies and procedures. Thorough knowledge of English grammar, punctuation and spelling. Thorough knowledge of office systems and the ability to use a broader range of technology. Ability to maintain positive working relationships are essential. PREFERRED EXPERIENCE: Familiarity with the basic functions and requirements of construction and mechanical trades, custodial services and landscape services, and general knowledge of regulatory requirements and regulations governing facilities maintenance operations and staffing. Experience with work order management systems as it relates to maintenance and service related organizations. Four years progressively responsible administrative, technical, or professional experience in a Facilities related office or institutional environment. Knowledge of CSU policies and procedures. Exhibit a team player attitude; knowledge of standard PC office applications. Bachelor Degree Must be able to work in a fast-paced environment responding to emergency situations frequently. Must work as a team member and also independently as needed. ust be able to multi-task. Must possess excellent communication skills, (clear, articulate, professional) Must be diplomatic and possess excellent listening skills. Must be able to work with faculty, staff and students portraying a positive, helpful attitude at all times. Must be able to meet deadlines without close oversight. Thorough knowledge of office systems and ability to use a broader range of technology systems and packages COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Child Abuse/Neglect Reporting Act (CANRA) (Include this verbiage when the position being recruited has been designated as a Mandated Reporter) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: June 6, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 24, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 7 Job Classification : Administrative Support Coordinator II Classification Salary Range : $3,440 - $5,639 per month Anticipated Hiring Range: $3,440 - $4,173 per month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m., Unless otherwise notified Recruitment Closing Date : June 10, 2022 THE DEPARTMENT The Department of Intercollegiate Athletics functions as an integral part of the educational environment at Cal Poly Pomona. Its primary mission is to provide student-athletes with experiences that encourage their mental, physical, social, and emotional development; enhance their capacity for working with others; and strengthen their decision making and leadership skills. The department also contributes to the campus community by conducting programs and presenting events in ways that effectively serve the public relations interests of the University and provide opportunities for entertainment and positive social interaction. DUTIES AND RESPONSIBILITIES BUSINESS OFFICE: Team Travel Works with the Head Coach and Assistant AD, Business Operations with team travel and game day operations for the team at home competitions. Submit all travel requests through Concur for department. Reserve all Enterprise vehicles for department for team travel, recruiting, etc. and coordinate pick up and drop off of vehicles and distribution of keys to department personnel. Pay for all travel expenses using department travel card, Flights and Hotels. Reconciling: Prepare all documents to be reconciled of all department travel cards by Assistant AD, Business Operations. BUSINESS OFFICE: TICKETS Administer new ticketing system and make game date/time changes as needed Hometown Ticketing Set up all home events in the system. Train student workers at the beginning of the new fiscal year. Enter all games in Front Rush for employee pass lists. OFFICE COORDINATION Coordinate the intercollegiate athletic office to ensure that any office issues are reported to the correct university department. Supports office by using automated equipment such as facsimile machines, personal and networked computers, printers, copy equipment, voice messaging and electronic mail systems, and telephone equipment. Lead and oversee staff of administrative student assistant workers. Provides support to the entire Intercollegiate Athletic Department. This includes customer service, incoming correspondence, office coverage, phone answering, mail distribution, making appointments, updating calendars, meeting notes, and keeping inventory of supplies. Coordinates all IT, telephone, key requests, copy machine access for all Intercollegiate Athletic Staff and coaches. Oversee all key requests, ordering of supplies, coordinate all defensive driving and online trainings for all coaches, staff, and volunteers. Submit requests for services to computers within department. Begin and complete process of Program Associates/Volunteers to become a university Sponsored Affiliate (Volunteer paperwork, confirm training for volunteers, request and follow through on creating forms to make them a Sponsored Affiliate so a CPP BID and email can be issued. Request parking. Often the first contact with development contacts/donor relations and support development activities as needed. FACILITIES & EVENTS Shop for all concessions. Order donated product from Pepsi and accept to concession area. Set up cash boxes and reconcile events for concessions and ticketing for each home event. Assist with home events such as, but not limited to; Home games, Faculty & Staff Appreciation, Night of Excellence Athletic Banquet, Hall of Fame, Bronco Golf Classic, Baseball Golf Tournament, Appreciation Barbeques, Senior Breakfast, CCAA and NCAA Championship events. Assists with department and University coordination of Distinguished Alumni event (with Alumni Affairs), Unity Luncheon and other public relation recognitions. QUALIFICATIONS High School diploma or its equivalent. Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects PREFERRED QUALIFICATIONS A working knowledge of computers and software programs such as Microsoft Office and Adobe Creative suite Thorough mastery of English grammar, punctuation, and spelling Knowledge of office methods, procedures, and practices Excellent oral and written communication skills Ability to learn, interpret and apply policies and procedures Ability to coordinate many different clerical tasks simultaneously, determine priorities, set deadlines, and complete projects in a timely manner Ability to coordinate special events and activities with academic programs Ability to keep moderately complex records Ability to establish and maintain a cooperative working relationship with a diverse university community consisting of faculty, staff, students, and outside vendors & contractors Ability to develop and maintain good interpersonal relationships with new customers and recurring groups COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf. I-9: Employment Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf. Closing Date/Time: June 10, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 22, 2022
Full Time
Description: Type of Appointment : Full-time, probationary Collective Bargaining Unit : CSUEU - Unit 9 Job Classification : Administrative Analyst/ Specialist - Exempt I Classification Salary Range : $3,897 - $7,051 per month Anticipated Hiring Range : $3,897 - $4,948 per month Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise Recruitment Closing Date : May 26, 2022 THE DEPARTMENT This position is in The Collins College of Hospitality Management. The Collins College of Hospitality Management provides Bachelor of Science and Master of Science degree programs in Hospitality Management. For more information, please see: https://www.cpp.edu/~collins/ . DUTIES AND RESPONSIBILITIES Provide support for the Dean and Associate Dean including, but not limited to: Communicate in a hospitable, professional, and timely manner with in-person, telephone, and electronic interactions. Create and maintain various databases, files, and procedural manuals for Collins College programs and events. Process correspondence for the Dean, Associate Dean, and the college. Coordinate the Dean's calendar in Outlook, including incoming requests and requests by the Dean for appointments, and resolve calendar conflicts upon consultation with the Dean. Work with the Dean in creating documents, spreadsheets, and reports, as assigned. Review all Dean and Associate Dean travel submissions in Concur and forward them for approval, making and following through with comprehensive travel arrangements, including preparing travel authorization documents, submitting reimbursement requests and other paperwork as required. Formulate and write, in consultation with the Dean and Associate Dean, responses to inquiries, reports, and correspondence. Coordinate the college's records retention and disposition. Assist with strategic planning coordination, ACPHA accreditation documentation, and reporting and analysis for university and college initiatives. Provide administrative support to the Dean regarding the Board of Advisors, including but not limited to: Provide Board and committee communications, including phone calls, emails, letters, and other communication technologies with Board members and their Administrative Assistants. Respond to Board members' requests and inquiries in a professional and timely manner. Maintain and update the Board roster, email, mailing lists, and other databases. Attend Board meetings to take minutes and create final meeting minutes with the Dean's approval to distribute to the Board. Maintain and ensure that all Board related documents are up to date and distributed appropriately. With the Dean, coordinate Board meetings including invitations, RSVP tracking, event planning and execution, and special requests. Interact with the Dean, Associate Dean, restaurant personnel, Board members and their Administrative Assistants, and college student assistants when arranging and executing Board meetings. Provide support to the Associate Dean and Department Chair, including but not limited to: Maintain building master key lock box and ownership logs. Initiate and monitor textbook requisitions. Submit all telephone line requests and computer Help Desk requests for college faculty and staff. Initiate, process, expedite, and track through completion all college works orders, key requests, and service requests to Facilities Management. Submit Graphics and Quick Print material, as needed. Expedite bulk and Fed Ex/UPS/etc. mailings. Maintain faculty/staff addresses, telephone numbers, and office directory. Secure buildings as directed. Maintain all community copiers and printers in three different buildings. Assist Associate Dean with annual computer and property inventories. Assist Associate Dean with conducting quarterly building safety inspections. Conduct administrative orientation/onboarding for all new faculty and staff hires. Maintain the college promotional and marketing inventory ("swag"). Plan and execute aspects of assigned college events, including but not limited to: Work with Communications Specialist to create and distribute marketing materials, including invitations, posters, signage, mail, email, brochures, and technology-related communications. Coordinate RSVPs to events. Plan and execute events thoroughly, while working with administration, faculty, staff, students, and external vendors, as necessary. Review and process contracts related to events. Use event software to prepare event planning and management documents. Coordinate with event volunteers and committees. Interact with guests, students, faculty, staff, vendors, and Foundation personnel. Debrief and review all events with involved parties to improve on future activities. Work on event-related projects, as assigned by the Dean or Associate Dean including, but not limited to, the Richard Frank Lecture Series, the Innovation Speaker Series, commencement, and conferences/workshops hosted or sponsored by The Collins College. Schedule on-campus meetings and retreats held at the college facilities, including managing the college calendar and room assignments for course and non-course related activities, handling facilities-related issues, and working with the faculty or event contact to cover pre-event needs and event support forms. Assist all Student Success Team with their logistic needs for student-focused events: parking in the Kellogg West parking lot, using classrooms, conference rooms, and other college space, ordering needed supplies, and process Event Order forms with Facilities Management. Provide lead work direction to student assistants hired to work for the college and the Dean's Office, including but not limited to: Train and coordinate all student assistants who act as the face and voice of the Collins College, to greet hospitably all fellow students, guests, industry partners, vendors, and campus visitors to the college; to answer all general incoming telephone calls and address or forward appropriately all general inquiry "collins@cpp.edu" emails. Supervise and coordinate students in the following areas: maintaining and updating files of syllabi for all HRT courses providing direction and information to visitors as needed completing work assignments as needed by staff, faculty, and administration updating and maintaining the college's internal Rooms Calendar in Outlook with course schedule and other room appointments maintaining master schedule of course offerings and faculty office hours When student assistants are not present, this person will respond hospitably in person, over the telephone, and to electronic inquiries at the front desk. QUALIFICATIONS Bachelor's degree and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two (2) years of related experience Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE Preferred: BA/BS in a relevant area of study. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the preferred education on a year-for-year basis. Proficiency in event management software. Four years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures Thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to record meeting minutes and distribute minutes as required and in a timely manner Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. Working knowledge of English grammar, spelling, and punctuation. Working knowledge and skills in Western office and business etiquette, including written and oral communication skills as well as in traditional and contemporary social, cultural, formal dining, and general international hospitality etiquette. Fundamental writing and presentation skills to effectively communicate information. Ability to respond to routine inquiries and explain standard policies to others. Ability to use standard office equipment. Ability to us MS Word to create word documents, including merge functions. Ability to create graphic documents electronically. Ability to use Excel, including database functions and intermediate mathematical formulas to create and maintain spreadsheets, budgets, etc. Ability to identify and solve problems. Ability to multi-task and work quickly and accurately under pressure. Ability to effectively interact with multiple constituencies Ability to plan, coordinate, execute, and evaluate special events and meetings, including appropriate post-function follow-up. Ability to meet CSU driving and insurance requirements for occasional driving to off-campus meetings and events. Ability to work occasional evening and weekend hours. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) (Include this verbiage when the position being recruited has been designated as a Mandated Reporter) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: May 26, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 21, 2022
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 7 Classification: Administrative Support Coordinator I Classification Salary Range: $3,276 - $ 5,148 per month Anticipated Hiring Range: $3,276 - $3,900 per month Work Hours: Monday - Friday, 8 am - 5 pm. Unless otherwise notified. Recruitment Closing Date: June 3, 2022 THE DEPARTMENT : Within the Sociology major there are three options offered: General Sociology, Criminology, and Social Work. The department also offers minors in Sociology and Criminal Justice. The department has over 1,000 majors. There are 13 full-time faculty and approximately 20 part-time faculty. The department maintains all students' working files, fields and directs faculty, staff and student inquiries, and maintains all records related to the department's operation. Here's what you can expect on a typical day as a Department Coordinator: Represent the department-greet, assist, and direct students, faculty, or administrators who contact the office; answer phones, respond to emails, and if necessary forward to proper personnel. Direct students to the proper sources for information about course offerings, add/drop policies, catalog requirements, rules, and regulations. Provide students with proper procedures to file petitions, graduation forms, and other documents needed to complete their objectives. Use problem-solving techniques to facilitate the navigation of students through the system. Assist students during registration and provide permission numbers when needed. In addition, provide administrative support to the faculty advisor program. Provide administrative support to the department chair and faculty in the operations and functions of the department, anticipate and communicate departmental needs. Maintain continuity in department policies and procedures and communicate them when needed. Provide detailed knowledge of applicable university and college policies, and procedures. Oversee, with the department chair, the general operation of the department. I.E. review correspondence, reports, requests, etc. Train any new faculty, staff, or student assistants who may join the department on departmental processes. Assign new faculty to offices and prepare offices (painting, new furniture, etc.) when they change hands, if needed. Maintain assigned office inventory. Prepare all office hours, schedules, and related term by term information. Upon request, provide information relating to office hours, office locations, and office phone numbers. Work with various committee chairs, faculty advisors, and graduate coordinators to provide continuity and background on the various activities associated with each responsibility, including department assessment and recruitment efforts. Support faculty searches by initiating advertising and coordinating interview schedules of candidates with faculty, dean, and other personnel. Prepare and submit travel expense forms for all candidates. Collect and prepare all necessary documents for candidates' reimbursements. Monitor and meet document deadlines imposed by the college and university. Assist department chairs with all operating budget processes. Prepare fiscal reports on a monthly basis. Develop and maintain accounting and other record-keeping procedures for all operating accounts associated with both the state and foundation sides. Monitor financial dashboard for balances and improper charges; follow-up on receiving proper credits. Work with the department chair to stay informed of products and services needed by the department. Prepare all purchase requisitions and other expense forms for the department. Initiate and renew equipment maintenance contracts. Prepare direct pays and other types of reimbursements to faculty for professional development and other related expenses. Responsible for department purchase card(s) and monthly reconciliation of p-card statement(s). Assist with scholarship accounts. In consultation with the department chair, fill out scholarship forms and monitor account balances. Review all department travel requests and expense claims for accuracy via university travel database (Concur) while providing guidance on travel policies and procedures when needed. Work with the department scheduler and the college scheduler on class scheduling; make scheduling suggestions; assist with schedule programming; key in and update schedule; and assist department chair by updating spreadsheets that indicate courses and FTES taught and lecturer dollars spent. Assist with part-time staffing of various classes; assist with tracking number of WTUs taught by part-time faculty term-by-term; assist with contacting part-time faculty and arranging interviews; work with the college contract analyst and collect all necessary paperwork to help facilitate the hiring process; Create lecturer appointment memos. Responsible for providing an accurate report of all courses taught in the department and provide this report to the department chair and the Dean of C.L.A.S.S., if requested. This report is instrumental, as this information is compiled along with other majors within the college to see if the department is on track with the total FTE goal of the department. Keep detailed records on all faculty assigned time, reassigned time, grants, and contracts. In consultation with the chair, review and submit the Faculty Assignments by Department (FAD) every term. Process and distribute mail and deliveries. Maintain all departmental unofficial personnel files. Help plan and coordinate special departmental-related events for students and faculty and secure rooms and spaces when needed. Maintain department files related to syllabi. Provide assistance to faculty with textbook requisitions; track and remind faculty members to submit by the deadline given. Oversee health and safety inspections. Maintain supplies and inventory. Assist with maintaining electronic records of student evaluations if needed. Attend university training regarding any changes in related/relevant policies, systems, software's and procedures. Use student bulletin boards to provide up-to-date information. Responsible for calling in and submitting work orders to Facilities, Planning, and Management. Manage Part-time Faculty Clearance forms and update key inventory and fill out key request forms. -Work with asset management to complete the annual inventory. -Deliver information to faculty members in charge of updating department web pages and hall digital displays. Act as the department person for picking up paychecks from the Dean's Office each month on payday and distribute to department personnel. Respond to email inquiries about paycheck distribution if needed, and mail checks if necessary. Work with the Paycheck Coordinator in the Dean's Office for any questions or for any additional instructions that may be necessary as procedures may change. QUALIFICATIONS: High School diploma or its equivalent Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. PREFERRED EXPERIENCE: Additional years' work experience in a broader range of operational and procedural environment and/or in a higher education environment are preferred. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: June 3, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 20, 2022
Full Time
Description: Type of Appointment : Full-time, probationary Collective Bargaining Unit : APC - Unit 4 Job Classification : Student Services Professional IA Classification Salary Range : $3,513 - $4,298 per month Anticipated Hiring Range : $3,513 - $3,700 Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise Recruitment Closing Date : June 2, 2022 THE DEPARTMENT Outreach, Recruitment & Educational Partnerships (OREP) is responsible for outreach and recruitment of prospective domestic undergraduate students and plays a key role in enrollment planning and reporting. OREP is charged with promoting the image of the University, it's programs and uniqueness; attracting and recruiting a diverse and high achieving pool of applicants; developing relationships and collaborations with campus external and internal constituents; and, providing timely, accurate and comprehensive services to students and campus through point of inquiry and enrollment. OREP provides dedicated quality outreach and recruitment programs and strategic communication to prospective students, schools and community organizations and the delivery of student services that support recruitment, college readiness, and persistence. Programs include domestic undergraduate outreach, out-of-state recruitment, and campus tour programs. OREP reports to the Presidential Associate for Community & Campus Partnerships & Student Experience in the Office of the President. DUTIES AND RESPONSIBILITIES Student Assistant Scheduling & Event Staffing Coordinate schedules of 35 student assistants for Campus Tours, Group Tours, VIP Tours, Specialized Tours, outreach/yield events, and OREP office and welcome center support. Create, maintain, and update files pertaining to student assistant availability, time-off requests, demographic information, training, and DMV Pull Notification Program files. Day-to-day student assistant schedule management to ensure student assistant shift times are correctly reflective of the student assistant work hours and anticipate any lastminute day-of changes due to student assistant absences or tour requests. Approve and deny student assistant shift trades and time off-requests and ensures sufficient coverage of student assistant for day-to-day operations. Communicate any gaps in student assistant coverage or issues related to student assistants to the Visitor Services Coordinator. Ensure the student assistant scheduled hours are consistent with the budgeted payroll for student assistant salaries allotted to the Visitor Services unit. Assist the Visitor Services Coordinator with student assistant hiring, student assistant training, and recruitment for campus tour guides. Visitor Services/Campus Tour Email Inbox Day-to-day management of the Visitor Services email inbox. Communicates within the Visitor Services email inbox with prospective student applicants, parents, school counselors, and community agencies internal and external to the University about the Campus Tour Program. Process, log, confirm or deny group tour requests that come into the email inbox from various stakeholders in the campus community. Utilize judgment in accommodating group tours based on student assistant availability, tour schedule, geographic considerations, specialized recruitment populations, and budgetary considerations. Visitor Services Equipment & Supplies Liaison Day-to-day management of Visitor Services campus tour equipment and printed materials. Ensure that student assistants are checking in equipment at the beginning of their shift and returning them at the end of their shifts. Evaluate Visitor Services supply needs and requests additional supplies when needed. Campus Tour Program Assist the Visitor Services Coordinator with updating and maintaining the Campus Tour Guide, printed materials, and other public-facing documents by staying in regular communication with other campus departments to ensure information is accurate. Assist the Visitor Services Coordinator in developing and maintaining the virtual Campus Tour platform. General Pre-admission Counseling First point of contact for elevated questions from callers and in-person visitors. Provide general pre-admission counseling. Elevating complex questions and problems to the appropriate outreach counselor. Along with the Visitor Services Coordinator, provide daily general admission presentations during recruitment and yield periods to campus tour groups. Bronco Outreach Ambassador (BOA) and Student Assistant Development Host weekly office hours for BOAs to address questions or concerns regarding weekly assignments. Assist the Visitor Services Coordinator with developing programming for the monthly BOA staff meetings. Assist with determining and planning appropriate professional and career development training. QUALIFICATIONS Equivalent to graduation from a four -year college or university in one of the behavioral sciences, public or business administration or a job related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. PREFERRED EXPERIENCE Must have excellent written and oral communication skills; outstanding interpersonal and social skills in dealing with a diverse group of people; the ability to work independently; to use good judgment, initiative, and resourcefulness in planning work assignments; attention to detail and follow-through and experience with leading student workers. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) (Include this verbiage when the position being recruited has been designated as a Mandated Reporter) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: June 2, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 19, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 4 Job Classification : Student Services Professional II Classification Salary Range : $4,304 - $6,120 per month Anticipated Hiring Amount: $4,304 per month Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. Recruitment Closing Date : June 1, 2022 THE DEPARTMENT The Bronco Advising Center (BAC) provides timely and integrated informational, transactional, and general academic services for students and the campus community through walk-in, email, and phone service requests. The BAC provides general advising on general education requirements, university polices, and semester conversion. It also houses the Undeclared Advising, Graduation Pledge and Student Success Ambassador programs. The BAC offers services related to academic advising, registration, financial aid and scholarships; outreach; admissions; the Early Start Program; and student accounting to assist students in achieving their academic goals and completing processes related to their university enrollment. DUTIES AND RESPONSIBILITIES Student Advising Provide timely, focused advising to all students to ensure that they stay on track to graduation and are able to successfully navigate university policies and procedures to meet their academic and career goals. In advising students, utilize a combination of high- level analytical and interpersonal skills, as well as independent judgment, when developing effective and creative solutions to student problems. Work with students (and parents, when appropriate) using strong communication skills to explain complex university policies, identify student needs, and provide direction in helping students obtain resources and navigate challenges. Collaborate with a broad range of institutional partners that include associate deans, department chairs, faculty and staff, Office of Student Success, Bronco Advising Center, University Advising, Registrar's Office, and supplemental advising programs (e.g., Athletics, Kellogg Honors College, CPP Pledge) to provide support to students, as well as provide appropriate referral to university resources (e.g., CAPS, DRC, Veteran's center). Use e-advising tools including MyPlanner, Degree Progress Report, Schedule Builder, CPP Connect, and semester conversion tools to advise students and educate them on academic planning. Interpret and apply policies and procedures to provide students and families with appropriate guidance, information and transactional and referral services related to the academic and enrollment services offices. Accurately assess the needs and concerns of the students and other visitors and provide timely and efficient service. Provide step-by- step instructions to empower students to better utilize online self-service in navigating polies and processes of the university. Provide accurate, timely, and effective referrals to academic advisors within the Bronco Advising Center and/or Colleges as well as specialist staff in enrollment offices and other key campus departments, which will require maintaining cooperative working relationships with faculty, staff, and others. Follow up to ensure that the students' needs were met. Attend and participate in professional development training offered by the university and professional organizations. Maintain current knowledge of academic, admission, and registration policies and procedures. Utilize a holistic and integrated approach Student Success Coaching Build relationships with students quickly to proactively work to improve student experience, engagement with coaching, and success. Build trusting relationships with a diverse student population by delivering personalized, constructive, engaging, motivating, and informative coaching sessions. Coach students on developing a plan to achieve their academic and career goals by assessing on values/goals, needs and obstacles. Maintain accurate student information in CPP Connect. Using CPP Connect, contact and schedule coaching sessions with students, as needed. Manage confidential information and provide accurate, direct feedback to management to foster continuous improvement of the student experience Project, assess and report on student likelihood to retain. Progress through coaching training program at expected pace in order to grow and learn as a coaching professional. Attend regular project team meetings. Contribute as both an individual coach and a team member in order to further the university's mission. Outreach to students who need timely interventions or advise to continue making progress degree through campaigns using CPP Connect. Represent the Office of Student Success and Bronco Advising Center at university events, workshops, presentations, etc. QUALIFICATIONS Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Working knowledge of the practices, procedures, and activities of the program to which assigned, general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office PREFERRED QUALIFICATIONS Experience in academic advising, teaching, and/or counseling; experience working with low-income and diverse student populations; proficiency in PeopleSoft, and Microsoft applications. Ability to juggle multiple tasks at once while remaining composed Ability to retain and utilize large amounts of detailed information and quickly access and utilize additional information in the moment Strong verbal & written communication skills including phone and in-person, emails, texts, etc. Technology savvy Demonstrated ability to work independently, meet deadlines, handle, and prioritize simultaneous requests Self-starter who advocates for him/herself Excellent interpersonal communication skills Creative and analytical thinker with strong problem-solving skills Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds Ability to exercise independent judgment Ability to cultivate strong interpersonal customer and co-worker relationships and work effectively cross functionally Ability to read and interpret complex information, talk with customers, and listen attentively Must protect the confidentiality of student personal information and comply with Family Educational Rights and Privacy Act (FERPA) Must comply with all university procedures and policies. A bachelor's degree (preferably in student personnel, counseling, psychology, or a related field) Knowledge of critical issues impacting higher education, deep commitment to educational equity and student success, and skill in working effectively with multiple and diverse constituencies to create and sustain positive learning experiences for students. Excellent interpersonal, public speaking, and written communication skills. Strong organizational skills, high level of energy and flexibility, and the ability to handle multiple assignments, manage time effectively, and work independently and as part of a coordinated team. Computer literacy in Windows and Microsoft Office. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf. I-9: Employment Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf. Closing Date/Time: June 1, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 19, 2022
Full Time
Description: Type of Appointment : Full-Time, Temporary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Public Affairs/Communication Specialist Classification Salary Range : $3,120 - $5,283 per month Anticipated Hiring Range: $3,120 - $4,463 per month Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. Recruitment Closing Date : June 1, 2022 THE DEPARTMENT The Office of Student Success provides leadership for multiple units focused on meeting the needs of Cal Poly Pomona's diverse student body. The Office of Student Success oversees the coordination of academic advising initiatives to achieve shared goals, and the development and implementation of academic intervention programs to help students make timely progress toward degree completion. Student Success provides oversight for academic and student success as related to academic policies, university advising, academic-related initiatives, and strategic planning. The office handles student petitions related to academic issues, including general academic petitions, retroactive withdrawals, grade appeals, academic renewal, and records the completion of culminating experiences. Student Success provides oversight for University Advising, the Bronco Advising Center, Student Communication, Advising Technology, Undeclared Advising, Early Alerts Programs, Graduation Pledge Programs, the Early Start Program, the Learning Resource Center; Bronco Tutoring; First Year Experience (FYE); Science, Technology, Engineering, and Mathematics Students United to Create a Community for Engineering and Science Success (STEM SUCCESS); Reading, Advising, and Mentoring Program (RAMP); and the University Writing Center. The office of Student Success collaborates with Academic Program, Enrollment Management Services, and College leaders to support students in meeting their academic goals. DUTIES AND RESPONSIBILITIES Digital Student Communication Needs Assistance in supporting communication needs for Student Success units/initiatives, which includes reaching out to target student populations in the Academic Support & Learning Services portfolio (I.e. students involved in Bronco Navigators, Early Start/Bronco Scholars, First Year Experience, I AM FIRST, Learning Resource Center, Reading, Advising & Mentoring Program, and PolyTransfer) Support in deploying Student Success marketing campaigns such as writing, editing, and proofreading communications for targeted groups such as first-time freshman and transfer students to support their transition to the university Consulting on Student Success website expansion and enhancements; participating in ongoing management of website while creating liaisons with campus offices/organizations such as Strategic Communications, Information Technology, Enrollment Services and Provost's Office Provide assistance with bi-weekly Bronco Bytes student newsletter. Work to identify story opportunities, develop an angle for written or other communication pieces, and assist in developing campaigns. Billy Chat Support Brainstorming and drafting text message campaigns on advising and academic support; keeping students informed on important dates/deadlines and support programs/services that could facilitate timely graduation and prevent roadblocks along the path towards graduation Support in organizing text campaign calendar Support in measuring campaign effectiveness using data analytics from Billy Chat platform and institutional reports Answering escalated student messages about campus services with the appropriate ability to handle sensitive and confidential information Assistance in maintaining Ask Billy question-and-answer database accurately and efficiently Social Media Brainstorming and drafting social media campaigns on advising and academic support; keeping students informed on important dates/deadlines and support programs/services that could facilitate timely graduation and prevent roadblocks along the path towards graduation Working with campus partners on content for social media partnerships and takeovers; promoting and publicizing institutional activities and programs to the media; capitalizing on media opportunities by identifying potentially newsworthy topics; determining strategic placement of information in the media; preparing and disseminating information and news stories to the media Support in organizing social media calendar Support in measuring campaign effectiveness Basic knowledge of applicable copyright and other laws pertaining to written materials, news media and confidentiality. QUALIFICATIONS Bachelor's degree OR 4 years of related experience The equivalent of up to two (2) years of related professional or technical experience; training and administrative work experience involving public relations and community outreach programs Foundation knowledge of general practices, methods and procedures related to public affairs, media relations, marketing; working knowledge of protocols and institutional etiquette related to public and media relations; basic knowledge and understanding of media outlets including print, television and radio; basic knowledge of market research and related techniques; working knowledge of summary statistics as they relate to research information; basic knowledge of applicable copyright and other laws pertaining to written materials, news media and confidentiality; working knowledge of applicable software packages; knowledge of basic web communication techniques vehicles and formats. The candidate must have strong writing and editing skills to quickly produce clear and concise standard documents for internal and external publication; ability to handle sensitive and confidential information; and strong interpersonal skills to develop and maintain relationships within the university and community and with the media.. PREFERRED QUALIFICATIONS Bachelor's degree in communications, marketing or related field.1-2 years of experience working in a communications or education setting. A graduate degree in a related field may replace one year of work experience. Strong writing and verbal communication skills with a solid foundation in spelling and grammar Attention to detail Ability to handle multiple assignments Ability to learn and develop a general knowledge of university academic policies, practices and activities Flexibility to calmly handle changing project priorities Ability to exercise sound judgment and handle sensitive information The ideal candidate must-be self-driven; detail oriented; have a broad curiosity about the university and its community members; and a positive attitude. Foundation knowledge of general practices, methods and procedures related to public affairs, media relations, marketing, and/or sports information. Ability to keep abreast of public policy and public affairs issues. Working knowledge of protocols and institutional etiquette related to public and media relations. Basic knowledge and understanding of media outlets including print, television, and radio. Ability to work with the media for the coverage of events. Basic knowledge of market research and related techniques. Working knowledge of summary statistics as they relate to research or sports information. Basic knowledge of applicable copyright and other laws pertaining to written materials, news media and confidentiality. Working knowledge of applicable software packages. Knowledge of basic web communication techniques, vehicles and formats. Strong writing and editing skills to quickly produce clear and concise standard documents for internal and external publication. Ability to appropriately handle sensitive and confidential information. Strong interpersonal skills to develop and maintain relationships within the university and community and with the media. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf. I-9: Employment Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf. Closing Date/Time: June 1, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 18, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : APC - Unit 4 Job Classification : Student Services Professional III Classification Salary Range : $4,691 - $6,683 per month Anticipated Hiring Range : $4,691 - $5,355 per month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m., unless notified otherwise Recruitment Closing Date : Open Until Filled THE DEPARTMENT: The Office of Student Life empowers students towards success through involvement in co-curricular engagement, pathways, and leadership development initiatives. Recognizing that student involvement results in improved academic performance, persistence, and an increased sense of belonging, the Office of Student Life seeks to engage our diverse student population through intentional and transformative culturally relevant programs, services, and events. We advocate and empower students toward co-curricular experiences that encourage self discovery and prepare them for life after college. DUTIES AND RESPONSIBILITIES: Organization Advising and Administration Provide guidance, organization, and oversight to the Fraternity & Sorority Life community, including all governing councils and executive boards Provide support in recruiting, selecting, training, and evaluating an assistant coordinator and undergraduate employees and volunteers. Develop and maintain collaborative relationships with fraternity and sorority community constituents, including inter/national headquarters staff, local advisory leadership, the neighborhood/community, faculty/staff advisors, and alumni Coordinate eligibility verification, analysis, and improvement initiatives Coordinate the formal and informal recruitment and membership intake processes for Greek-letter organizations. Adjudicate Greek organization conduct cases in conjunction with the Office of Student Conduct & Integrity. Facilitate leadership development opportunities and officer transition programs for the fraternity and sorority communities. Facilitate expansion process and establishment of new social Greek-letter organizations. Counsel and advise students on concerns related to interpersonal issues, academic concerns, career interests, and identity development. Refer students to appropriate services for additional guidance, support, or intervention. Maintain thorough knowledge, interpretation, and enforcement of university policies and procedures related to the mission and goals of fraternity & Sorority Life and Student Life. Advise student organizations as needed. Serve as a liaison to student organizations and assist them with program development, planning, and implementation. Program Development Develop and facilitate year-round programs, workshops, and activities for the Fraternity Sorority community; topics should include but are not limited to leadership, social justice, inclusion, alcohol education, hazing, risk management, academic success, time management, etc. Serve as a resource for community building, scholarship, new member education, wellness, risk management, crisis intervention, sexual assault prevention, chapter expansion, student conduct and policy development, and program development. Develop and maintain collaborative relationships with fraternity and sorority community constituents, including headquarters staff, local advisory leadership, community relations, on-campus advisors, alumni, and parents, to advance the mission and values of the fraternity and sorority life community. Assist the Office of Student Life in developing co-curricular pathways that contribute to student success and career readiness. Collaborate with campus stakeholders to develop and maintain student success support services and programs that strive to reduce the achievement gap and increase retention and graduation rates of CPP students. Assists with the development of programs offered by the Office of Student Life and Cultural Centers, Dean of Students cluster, the Division of Student Affairs, and other University constituents that affect all students' well-being as assigned. Training & Assessment Train student organizational leaders on university compliance policies regarding budgets, student organizational policies, and programming guidelines and best practices. Design, coordinate and facilitate workshops, seminars, and lectures relating to trends in the Greek community, human relations, risk management, hazing prevention, values-based leadership, and community building. Train administrators, staff, and advisors on best practices and policies that apply to the fraternity & sorority life community. Develop assessment methods and tools consistent with the CAS (Council for the Advancement of Standards in Higher Education) standards to track Greek community growth and development at CPP. Generate reports detailing Greek grade point averages, recruitment, and membership statistics. Conduct regular and ongoing assessments of programs and services to ensure that the work aligns with the university and divisional strategic plans and meets the campus community's needs. Engagement & Marketing Support campus outreach events that align with the mission of the Fraternity & Sorority Life community. Collaborate with campus partners to develop, design, and conduct programs to outreach and inform the campus community on diversity, leadership, and community engagement related to the fraternity & sorority life community. Network with campus departments to conduct programs to outreach and inform the campus community on trends and issues related to CPP students and the community. Responsible for the development and production of the marketing materials for the Fraternity & Sorority Life community, including brochures, website, and social media to promote the mission and purpose of the departmental area programs, services, and events. Fiscal Responsibilities Provide sound fiscal administration of the programming budget, including State, ASI, Foundation, and grant funds. Responsible for the annual budget projections. Work collaboratively with the Senior Coordinator and Budget Analyst for fiscal monitoring and processes. Responsible for reconciling monthly procurement card statements. Support fundraising opportunities for the Fraternity & Sorority Life community in collaboration with University Advancement as applicable. Other Duties as Assigned Serve as a contributing member to departmental and campus-wide committees, programs, and initiatives that align with the mission of the fraternity & sorority life community. Attends and participates in all staff meetings, retreats, and trainings for OSL, the Dean of Students cluster, and the Division of Student Affairs as assigned. Serve as a campus protest monitor as needed. Involvement in professional organizations that align with the position QUALIFICATIONS: Bachelor's degree required or equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduated course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. PREFERRED EXPERIENCE: Masters degree preferred. Three years of progressively responsible professional student affairs work experience specifically working with campus scheduling and advising student clubs and organizations. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 17, 2022
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Confidential Employees (C99) Classification: Confidential Administrative Support II Classification Salary Range: $4,233 - $9,514 per month Anticipated Hiring Range: $6,250 - $7,917 per month Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m., unless otherwise notified. THE DEPARTMENT : The Office of Employee/Labor Relations serves the University as a strategic partner and key resource office in support of the University's Strategic Initiative to advance organizational development and employee excellence by developing proactive strategies and solutions in addressing employee and labor relation issues. Our goal is to create positive and effective working relationships at Cal Poly Pomona. DUTIES AND RESPONSIBILITIES : The Employee/Labor Relations Specialist will be responsible for the following: Support unit's operations Provide general to complex level of counsel, direction, and recommendation to administrators, represented/no non-represented staff, union partners, and third parties related to all HR functions, COVID-19 compliance, formal and informal union grievances/CBAs and related activities, workplace concerns, investigations, disciplinary action, and prepares all related documentation Provide general to complex level of counsel, direction and recommendation with regards to HR and employment laws, regulations, policies, and best practices, EEOC compliance Works toward resolving complex University issues identifying macro/micro impacts to the University May serve as liaison with Office of the Chancellor (Labor, OGC, etc.) to seek guidance to ensure conformance and consistency with Systemwide policies, practices, and interpretation Actively pursues continuous learning and training opportunities to ensure subject matter expertise and on-going professional growth Conducts defensible, timely, thorough, and fair, work investigations, recommends remedial action, and prepares all formal documentation for corrective action/disciplinary matters up to and including dismissal/non-retention Prepares cases/documentation/witness prep for responding to PERB, SPB, EEOC, DFEH, litigated matters, other related hearings, meditations, arbitrations, conferences, and meetings Prepares data and statistical analysis reports of ELR activities and assigned projects Creates and presents campus training sessions to familiarize audience with university policies, procedures, guidelines, and practices Oversee special projects/programs: seniority points, layoff, early exit program, health and safety e.g. covid-19 programs/policies, etc. QUALIFICATIONS: Bachelor's degree from an accredited institution in Human Resources, Business Administration or a related field OR a combination of education and experience which provide the required knowledge. Five (5) years in a responsible Human Resources position or related field with progressive levels of experience and responsibility. This level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Employees may be assigned work coordination responsibilities that include: evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. In addition to work coordination duties, incumbents may be assigned technical project coordination duties that include responsibility for: feasibility studies; project design and planning; ongoing resource, materials and time management; and implementation. PREFERRED EXPERIENCE : Experience in Higher Education conducting workplace investigations CSU experience clarifying Human Resource related Executive Orders, Technical Letters, policies (ADA, Workers Comp, EEOC, Payroll, Benefits, etc) and best practices, interpreting CBAs, experience advising performance management techniques, administering progressive discipline, and implementing COVID-19 compliance. HR Generalist experience A thorough understanding of state and federal labor laws. Certifications: SHRM PHR, AWI-Certificate Holder COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 17, 2022
Full Time
Description: Type of Appointment : Full-time, Probationary Collective Bargaining Unit : CSUEU - Unit 5 Job Classification : Custodian Classification Salary Range : $2,912 - $4,196 per month Anticipated Hiring Range : $2,912 - $3,580 per month Recruitment Closing Date : Open Until Filled Work Hours : 7:30AM - 4:00PM *Eight (8) positions available* THE DEPARTMENT : University Housing Services is responsible for delivering a comprehensive student housing experience, which includes operations in residential life, business operations, facilities management, conference services, and information systems. The department has 50 full-time professional staff persons and is complemented by a student staff of approximately 150 students. DUTIES AND RESPONSIBILITIES : Daily - Clean & maintain residence halls restrooms/showers; clean & polish sinks, clean & disinfect commodes, clean & disinfect urinals, clean mirrors, dust, remove graffiti, clean partitions, sweep & mop quarry tile floors, terrazzo floors, clean & disinfect shower curtains, empty waste receptacles, check & fill dispensers and when needed, wash walls, ceilings, air-vents and lockers. Relocate trash dumpsters for pick up. Daily - Clean & maintain exterior & interior stairwells, entryways, and landings; sweep, mop, dust, high dusting, remove gum, empty trash receptacles, clean cigarette urns, wash windows, dust window ledges, clean and polish handrails, vacuum entry mats, clean doors, clean doorjambs and remove graffiti. Daily - Clean and maintain residence hallways, lounges, laundry rooms, and offices, spot clean walls, dusting, clean drinking fountains, mirrors, microwave, carpet-spotting, vacuum, gum removal, empty trash. Shampoo carpets as directed or needed. Daily - Other expectations include safe handling and use of cleaning chemicals, safe use of equipment and hand tools, safeguard buildings and/or equipment from unauthorized use, cooperate with hall staff and students in creating a safe & clean environment, work in team/crews, stock custodial supplies and closets, initiate and complete work orders. Periodically - Perform floor care in residence hall, use of various floorcare equipment i.e. vacuum, hot water extractor, wet vacuum, 175 RPM floor machine; sweeping, carpet extraction, stripping & scrubbing resilient tile and asphalt tile floors, carpet spotting, carpet repairs, mopping, spray buffing, applying floor finish and bonnet cleaning. Clean & maintain student rooms including windows, vertical blinds, polish & clean furniture, wash walls, ceilings, light fixtures, doors, doorjambs, vacuum, carpet spotting. Periodically - Perform light maintenance in residence hall facilities such as lamp replacement, unclog commodes/urinals, work with common hand tools i.e. screwdrivers, pliers, hammer, and wrenches, service vacuum cleaners, i.e. replace belt, empty vacuum bag, clean brush, move/set-up furniture, tables, chairs and miscellaneous furniture. Periodically - Participate and serve various campus and departments committees, participate, and attend staff meetings, retreats and other training sessions. Assist with all emergency evacuation drills and emergencies if needed. Must be available for call out after hours in case of emergencies. QUALIFICATIONS: Basic knowledge of the methods, materials and equipment used in custodial work. Ability to read and write at a level appropriate for the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; establish and maintain cooperative work relationships; ability to handle 50 lbs. and drive a state vehicle to and from work locations and or to deliver material; must be able to work on weekends, and be on-call for custodial emergencies. Must have a valid California Driver's license and insurance. PREFERRED QUALIFICATIONS : Minimum (3) years experience in a school or institutional setting, hotel, hospital, apartment complex etc. Thorough knowledge of the proper use and safety of cleaning chemical, communication skills i.e. ability to follow oral and written instructions, able to work independently and/or with team members and student workers. Must be able use a computer to check email and input attendance. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 17, 2022
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Academic Professionals of California (APC) - Unit 4 Classification: Student Services Professional III Classification Salary Range: $4,691 - $6,686 per month Anticipated hiring range: $4,691 - $5,335 per month Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m., unless otherwise notified Recruitment Closing Date: Open until filled. THE DEPARTMENT : The Office of Financial Aid & Scholarships is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The Office of Financial Aid & Scholarships supports the University's mission, vision and strategic plan goals. We provide financial aid services to students and customers, including counseling and outreach activities designed to promote awareness and facilitate solutions related to meeting the cost of education at Cal Poly Pomona. Our office follows the Statement of Ethical Principles and Code of Conduct established by the National Association of Student Aid Administrators and the Principles of Excellence established by Presidential Executive Order. We provide access to federal, state, university, donor and other types of financial resources to assist students in their enrollment, retention and graduation. We strive to effectively communicate, counsel, and ensure these resources are delivered in a timely manner. This mission is accomplished by: Promoting successful enrollment and persistence through timely delivery of financial aid Offering support through counseling, outreach and effective communication Promoting academic success through monitoring academic progress and collaboration with student support offices and faculty Promoting financial success through delivery of information on financial literacy and debt management Cultivating campus relationships with faculty, staff and students Creating an office culture of service and knowledge that is empathetic to student needs by providing training and opportunities for good morale Here's what you can expect on a typical day as a Federal Aid Programs Lead: Program Management & Coordination: Manage and coordinate Federal grant program, including processing protocols. Assist with development and implementation of system requirements to support processing of federal application and program files to support program administration. Manage and coordinate the timely and accurate reporting of Grant records and payments via COD including account reconciliation and problem record resolution. Coordinate with Student Account Services to preform monthly and annual reconciliation duties. Coordinate Federal Student Aid Delivery System processing activities ensuring compliance with ED policies and regulations. Including: Provide daily oversight of daily delivery and loading of electronic files Participate in testing of new and existing functionality Assist in the review and analysis of annual financial aid and regulatory changes to COD functionality Provide oversight of State and Federal grant processing reports. Review daily, weekly, and monthly reports to maintain accurate and timely delivery of grant funds to students. Coordinate monthly Pell Grant & SEOG compliance related activities including: Maintaining MRR and POP resolution Performing reconciliation activities with Student Accounting & Cashiering Services on a monthly and annual basis Ensure the accurate and timely distribution of funds to students by managing the processing of the unapplied credit report Develop workflow and monitor workload for a financial aid technician and student assistants in support of program objectives Monitor completion of delegated work. Through monitoring Dear Colleague Letters, NASFAA news alerts, and other applicable information sources pertaining to grant delivery and program compliance, analyze program regulations and federal policy and recommend and implement appropriate change ensure compliance. Develop and implement procedures, training, and reference materials in support of Federal grant program objectives. Deliver training to internal staff on Cal Poly Pomona and federal policy. Serve as principal resource to staff and management for technical and compliance issues related to the Federal Grant Programs Act as office expert in processing and compliance for Federal Grant Program Provide in-depth analysis of reported issues Coordinate with financial aid module support to analyze reported issues Serve as functional processing expert for Pell Grant processing when functional analysis/expertise is required in systems troubleshooting. Provide leadership and program management Verification & File Review. Serve as a resource for the financial aid and enrollment services staff - including providing updates & training. Perform Needs Analysis, analyze Financial Aid application information and award student files in accordance with office policies and procedures. This includes analyzing Federal tax returns and other financial information in order to gain an understanding of a family's financial status related to financial aid eligibility. Project management: Utilize project management methodology and tools to achieve program processing goals. Perform quality assurance activities, monitor workflow, and conduct business analysis of processes and activities that support accurate and timely delivery of aid to students assist in developing training activities and maintaining policies and procedures. Coordinate and create project plans for the department when necessary, which includes serving as project manager, disseminating project plans, and delegating project tasks. Including: Oversee Census processing activities related to federal grants. Coordinate with Credential aid processing activities Manage and coordinate the delivery of ISIR records between Cal Poly Pomona and the Federal processor, including reporting of corrections, and the processing of subsequent ISIRs. Train and delegate work to staff related to subsequent ISIR processing Monitor workflow and timely completion of delegated work Analyze business process for enhancement and efficiencies Oversee the over-award process on a monthly basis, including analyzing student cases, making necessary award adjustments and notifying students of the outcome. Assist in maintaining the office Policy & Procedure Manual including revising/updating information and disseminating updates to staff and Ad Hoc financial aid training sessions Monitor and interpret federal regulations that affect Title IV programs & Verification, university policies that govern student financial aid programs; develop and implement policy as they relate to the regulations Plan and coordinate Pell Cost of Attendance clean-up process each term including: Maintain project plan Distribute processing to staff Monitor Workflow and completion of delegated work Create and conduct "Annual" Financial Aid Training sessions to keep all staff abreast with the financial aid delivery system and modifications to processes resulting from federal, state and/or University regulation/policy changes. Provide and/or participate in financial aid outreach & workshops in a variety of settings, including on and off-campus, as well as day, evening, and weekends events. Serve as member of leadership team taking on ad hoc responsibilities to support development of office policy, procedure and long/short term operational planning. Counseling and Outreach: Promote an environment of collaboration and service excellence by providing a broad range of student and family-facing financial aid services including counseling and conducting outreach activities focused on increasing awareness in financial aid programs and services and designed to encourage the success & retention of students. Counsel and assist prospective, continuing, and reentering students on all aspects of financial aid, including the availability of various financial aid programs, Satisfactory Academic Progress standards, and with the application processes - including establishing, maintaining and regaining aid eligibility. Recommend courses of action and resources as appropriate. Correspond with students and their families to explain aid process, eligibility status, and issue resolution. Interactions may be via phone, email, live chat, or in person. Provide support to students experiencing family, personal, or economic crises which may impact school performance. Identify and analyze the student's unique circumstances and needs in the context of financial aid eligibility and the student's interest, explaining the possible outcomes and consequences of each action or decision, and coordinating campus services & referrals as warranted by the situation. Assist as needed with University recruitment programs, such as visit days for prospective students and activities targeting admitted students. Participate in the development / modification, planning and implementation of new or existing financial aid outreach strategies and activities aimed at increasing student success, access to financial aid programs and services, and the retention of students. Collaborate with other departments to implement university-wide financial aid outreach efforts. Develop and maintains in-depth reports for management. Establish and facilitate FAFSA and CA Dream completion opportunities at Cal Poly Pomona and the college community with a focus on financial aid outreach. Collaboration and Development: Remain current with constantly evolving financial aid regulations (federal, state, institutional) and emerging trends and best practices in delivering service excellence. Contribute to the overall success of the Office of Financial Aid & Scholarships and Enrollment Management & Services through ad-hoc assignments. Support work as needed throughout the Financial Aid unit and Enrollment Management & Services with ad-hoc projects or activities as assigned by the Financial Aid Leadership team. Participate in ongoing departmental training and cross-training activities to ensure an understanding of the universities programs, policies & procedures, and resources & services available to students. Actively engage in professional associations and attend professional conferences, training sessions and workshops, and completes self-directed professional reading, to remain current on financial aid regulations and procedures, as well as on emerging trends in delivery of service excellence. QUALIFICATIONS: Bachelor's degree or equivalent in a related field including or supplemented by upper division or graduate course work in counseling techniques interviewing and conflict resolution Three (3) years of professional student services work field A Master's degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience OR a doctorate degree and the appropriate internship or clinical training in the relevant field may be substituted for three years of the required professional experience Ability to plan, develop, coordinate, supervise and organize programs and activities; ability to interact with a diverse student population, faculty, staff and the public; ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to complete assignments without detailed instructions; and ability to establish and maintain cooperative working relationships with a variety of individuals. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization is required. Finalists will be required to submit verification of upper division coursework (i.e., transcripts). PREFERRED EXPERIENCE: Skills & Knowledge of financial aid (programs, policies, regulations): In-depth knowledge and understanding of current financial aid need analysis methodology and federal and state financial aid program guidelines In-depth knowledge and experience working in the program areas that are designated for this position Knowledge of financial aid regulations, practices, and resources Knowledge of online student information systems Ability to interpret, analyze, and apply financial aid & academic policies & procedures COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 17, 2022
Full Time
Description: Type of Appointment : Full-time, probationary Collective Bargaining Unit : CSUEU - Unit 9 Job Classification : Administrative Analyst/ Specialist - Exempt II Classification Salary Range : $4,693 - $8,489 per month Anticipated Hiring Range : TBD Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise Recruitment Closing Date : Open Until Filled THE DEPARTMENT: Outreach, Recruitment & Educational Partnerships (OREP) is responsible for outreach and recruitment of prospective domestic undergraduate students and plays a key role in enrollment planning and reporting. OREP is charged with promoting the image of the University, it's programs and uniqueness; attracting and recruiting a diverse and high achieving pool of applicants; developing relationships and collaborations with campus external and internal constituents; and, providing timely, accurate and comprehensive services to students and campus through point of inquiry and enrollment. OREP provides dedicated quality outreach and recruitment programs and strategic communication to prospective students, schools and community organizations and the delivery of student services that support recruitment, college readiness, and persistence. Programs include domestic undergraduate outreach, out-of-state recruitment, and campus tour programs. OREP reports to the Presidential Associate for Community & Campus Partnerships & Student Experience in the Office of the President. DUTIES AND RESPONSIBILITIES: Administrative Coordination: Serves as an integral point of contact for the Office of Outreach & Educational Partnerships while providing the highest level of customer service when greeting visitors and guests, including community partners, students, parents, faculty, and staff. Responsible for scheduling appointments for the Assistant Vice President to include anticipating impact on daily, weekly and monthly schedules; coordinate travel arrangements, submit travel authorizations and expense claims. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures; ability to interpret and apply policies and procedures independently; and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects simultaneously; develops systems to track deadlines and tasks to assure timely progress. Partner on the coordination of communication, messaging and correspondence; edit and proofread materials to ensure accuracy of content, grammar, punctuation, spelling as well as ensure proper formats are utilized. Develops presentations and print materials (e.g. agendas, brochures, invitations, nametags, tent cards, workshop programs, etc.) for OREP meetings, events, open forums, internal and external briefings, and community outreach efforts. Coordinates and leads administrative functions to include ordering office supplies, reserving conference rooms or meeting spaces, and requesting catering. Ability to perform business math, analyze budgetary data, make accurate projections, and track expenditures and equipment inventory. Effectively handle interpersonal interactions at all levels, including highly confidential or sensitive situations that may involve external constituents, parents, students, faculty, or staff. Takes appropriate action to successfully resolve time sensitive issues; ability to use negotiation and persuasion skills to achieve results and expedite projects. Event Coordination: Serves as the lead for event planning and coordination of special projects and events administered by the Office of Outreach & Educational Partnerships. Coordinates event logistics, identifies and confirms required spaces, hospitality, and administrative support needs of multiple prospective and yield events, including but not limited to: Explore CPP: Fall Preview Day Leadership Summit Series with community colleges and high schools in the region. Spring Open House (campuswide event) Summer Staff Outreach Updates Counselor & Community Based Organization Trainings Various events with special emphasis on underrepresented populations, i.e. African American and Native American. Project Coordination: Serves as lead administrative support for ad hoc committees under the oversight of the Assistant Vice President (ex. University Outreach Council) Works collaboratively with OREP staff to lead the coordination and development of grant and foundation proposals. Lead project coordinator for Team Dynamix to ensure OREP events and projects are properly tracked to ensure requisite data and outcomes are identified. Serve as project coordinator for the development and implementation of new technology platforms utilized by the department. Budget and Payroll Coordination: Serve as backup to the Budget Coordinator in matters pertaining to purchasing, payroll, and onboarding new employees. The incumbent must identify, register for, and attend appropriate trainings to maintain skills and to stay ahead of new procedures and policies. As the backup timekeeper, the incumbent will provide support to the primary timekeeper in preparing monthly attendance reports for the professional staff and the payroll certifications for departmental employees. The incumbent will enter scheduled and unscheduled absences onto the AVP's calendar for monthly payroll reconciliation and will back-up the primary timekeeper in reviewing time entered into Peoplesoft prior to the AVP's approval/review. The incumbent will proof and review all travel submitted in Concur prior to the Assistant Vice President's approval/review. QUALIFICATIONS: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related administrative experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: Certified Meeting Professional (CMP) Certification Must be technology proficient in a variety of areas (i.e. Internet, client resource management (CRM), relational databases, Microsoft Office). Must have the ability to manage change and have the ability to to use technology in the development of different types of publications. Three years of progressively responsible analytical experience in higher education or similarly demanding setting, including experience performing work involving the preparation, justification, and analysis or the control of administrative functions. Strong understanding and ability to interpret policies, procedures and principles; demonstrated experience with public higher education or other public entities. Ability to speak and write effectively and clearly. Ability to establish and maintain cooperative working relationships. Experience with data analysis and making accurate projections using business mathematics and basic statistical techniques; experience organizing and planning work and projects including handling multiple priorities; experience making independent decisions and exercising sound judgment; experience compiling, writing, and presenting reports related to program or administrative specialty; demonstrated ability and experience establishing and maintaining cooperative working relationships. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) (Include this verbiage when the position being recruited has been designated as a Mandated Reporter) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 13, 2022
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : Confidential Employees (C99) Job Classification : Confidential Administrative Support Classification Salary Range : $4,464 - $9,514 per month Anticipated Hiring Range: $5,833 - $6,667 per month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m. Recruitment Closing Date : May 26, 2022 THE DEPARTMENT The Division of Information Technology (IT) provides innovative, strategic, and cost appropriate technology services in collaboration with the campus community to advance the mission of the University. Information and digital technology services are recognized as an essential resource in furthering the University's mission. IT will provide technology solutions, expert consultation, and leadership resulting in numerous enhancements to the advancement of learning and knowledge and to the effectiveness of campus support services and business processes for the entire University. DUTIES AND RESPONSIBILITIES Provide administrative and analytical support for the Vice President/CIO of the Information Technology Division. Functioning as an Executive Assistant, apply a high degree of judgement, discretion, and initiative in coordinating meetings, conference calls, projects, activities, inquiries, and responses for the VP/CIO. Troubleshoot problems, handle highly confidential and sensitive issues, and respond to a variety of situations referred to the VP/CIO by University Officers and constituents. Advise and assist in IT&IP Division issues or situations referred to the Vice President/CIO and the CIO Division office by the IT&IP Division, University Officers, and constituents, by resolving, responding, and communicating best practices, guidelines, protocol, and represent the Division in a highly professional manner. Manage a complex appointment calendar, while making independent decisions based on knowledge of the VP/CIO's priorities and goals. Initiate and compose correspondence individually and on behalf of the VP/CIO. Receive, screen, and respond to visitors, telephone calls and correspondence directed to the VP/CIO and make appropriate referrals. Keep informed on a broad range of procedures which affect the division and the university. Brief the VP/CIO in advance of meetings, providing folders containing background materials. Design and maintain a comprehensive office filing system for the documentation generated by the VP/CIO. Maintain a comprehensive management database of initiatives and assignments, to include actions delegated to all departments/AVPs in the IT&IP Division. Work closely with the Vice President/CIO on projects and program management in the IT&IP Division and across the University. Manage the VP/CIO's top priorities and projects, project timelines, track progress and follow up to action items. Prioritize and track efforts on strategic initiatives both short and long term. Lead and manage in the development and implementation of efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses. Coordinates and complies information (i.e. reports, presentations) from all IT&IP Division departments and tracks to ensure completion with sufficient time for the VP/CIO to review in advance of meetings. Coordinates and manages the delivery of reports requested by the Chancellor's office and President's office to ensure completion prior to deadline for response. Point person for all IT&IP Division events. This includes the annual IT&IP Division Question & Answer session; Fall Conference, as it relates to IT; IT&IP Division Fall Kick Off; Cyber Security & Awareness Fair; holiday luncheon; Technology Governance event; and the IT Student Assistant Graduation Celebration. Coordinates all facets of events which requires meeting with all levels of constituents in the IT&IP Division, as well as working with constituents in various other divisions and departments withing the university to coordinate the details of each event. Coordinates and plans other one-time events. Serves on committees, attends, and participates in departmental and campus activities, including training and other activities for the VP/CIO Office. Develop and maintain close working relationships with the staff of the offices of the President, the Provost and Vice President of Academic Affairs, the Vice President of Administrative, the Vice President of Student Affairs, the Vice President of University Advancement, and the offices of the University Foundation and ASI. Establish rapport with the offices of the college deans, the Academic Senate, and the Chancellor's Office. Develop contacts in the Vice President/CIO offices among the other CSU campuses. QUALIFICATIONS The candidate must have a bachelor's degree or equivalent from an accredited institution in accounting, business administration or a related field OR a combination of education and experience which provides the required knowledge. At least three (3) years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis or the control and administration of a budget or budgetary program; thorough detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; and the ability to independently handle multiple work unit priorities and projects The candidate must have the ability to apply a variety of policies and procedures were specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; ability to draft and compose correspondence and standard reports; and the ability to effectively handle a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. PREFERRED QUALIFICATIONS Five years' experience serving in a senior administrative support position. Thorough knowledge of, and skill in standard office procedures and practices. Comprehensive and detailed knowledge of applicable university policies and procedures. Ability to interpret and apply policies and procedures independently and uses judgement and discretion to act when precedents do not exist. Ability to independently handle multiple work priorities and projects and to evaluated and set work priorities. Ability to troubleshoot most office administration problems and respond to all inquires and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to effectively handle interpersonal interactions at all levels and handle highly selective confidential interpersonal situations. Excellent oral and written communication skills. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf. I-9: Employment Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf. Closing Date/Time: May 26, 2022
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 13, 2022
Part Time
Description: Type of Appointment : Part-time, temporary Collective Bargaining Unit : APC - Unit 4 Job Classification : Student Services Professional I Classification Salary Range : $3,513 - $4,298 per month Anticipated Hiring Range : $3,513 - $3,775 per month Work Hours : Monday - Friday, 8am - 5pm, unless notified otherwise Recruitment Closing Date : May 26, 2022 THE DEPARTMENT The Office of Student Life empowers students towards success through involvement in co-curricular engagement, pathways, and leadership development initiatives. Recognizing that student involvement results in improved academic performance, persistence, and an increased sense of belonging, the Office of Student Life seeks to engage our diverse student population through intentional and transformative culturally relevant programs, services, and events. We advocate and empower students toward co-curricular experiences that encourage self-discovery and prepare them for life after college. DUTIES AND RESPONSIBILITIES Administrative Coordination Counsel and advise students on concerns related to interpersonal issues, academic concerns, career interests and identity development. Refer students to appropriate services for additional guidance, support, or intervention. Serve as a contributing member to departmental and campus wide committees, programs and initiatives that align with the mission of the Office of Student Life. Attends and participates in all staff meetings, retreats, and trainings for OSL, the Dean of Students cluster, and the Division of Student Affairs as assigned. Program Development and Assessment Assist with the planning, implementation, and evaluation of trainings and program initiatives, including signature events (leadership development workshops and trainings, club and or, community-building events, student leader recruitment and training, peer-mentor programs, and campus-wide initiatives and collaborations). Assist the Coordinator with student success support services and programs that strive to reduce the achievement gap and increase retention and graduation rates of CPP students. Network and collaborate with campus departments and student organizations to develop, design and conduct programs which will facilitate opportunities for interaction and dialogue with the campus community on student engagement, leadership, sense of belonging, equity, diversity and inclusion. Help advise student organizations as needed. Assist them with program development, planning and implementation as needed. Assists with the development of programs offered by the Office of Student Life, Dean of Students cluster, the Division of Student Affairs and other University constituents which affect the well-being of all students as assigned. Engagement & Marketing Develop strategic communication methods to publicize events and outreach to the campus community. Support OSL outreach events that align with the mission of OSL. Engage in programs, activities, and forums which outreach to Cal Poly Pomona students and foster understanding and awareness of diverse identities. Identifies opportunities to collaborate on workshops or events to enhance the student experience. QUALIFICATIONS Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. PREFERRED EXPERIENCE Enrollment in a Higher Education/Students Affairs Master's program (or related field) is preferred and knowledge of diverse populations. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) (Include this verbiage when the position being recruited has been designated as a Mandated Reporter) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: May 26, 2022