California State Polytechnic University Pomona

16 job(s) at California State Polytechnic University Pomona

California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 03, 2021
Full Time
Description: THE DEPARTMENT: Student Health & Wellness Services (SHWS) is one component of the Student Health and Wellbeing Cluster within the Division of Student Affairs. This cluster stresses the University's commitment to preventative and holistic approaches to wellbeing in support of students and the institution's mission and strategic plan. In addition to Student Health & Wellness Services, this cluster includes Counseling and Psychological Services (CAPS) and the Disability Resource Center. The mission of Student Health and Wellness Services is to promote students' healthy lifestyles and academic success by providing quality medical, psychological, and wellness services. The department provides ambulatory health care, health education programs, prevention and healing services to students of Cal Poly Pomona. DUTIES AND RESPONSIBILITIES: Outreach & Awareness Assists the Basic Needs Coordinator in: • Promoting a community of care by assisting with campus-wide outreach to specialized populations and assist potentially eligible students with the CalFresh application, ensure completion, and submit complete applications • Represent the Basic Needs and CalFresh programs by making presentations and participating in workshops either through virtual and/or in person means • Assisting in the development and maintenance of the website, links, brochures, and communications related to the Broncos Care Program • Aides in developing and fosters relationships with Cal Fresh and other support service providers. • Assists the coordinator with responds to student referrals from administrators, faculty, staff, and other members of the campus community and provides feedback/follow up to referring parties where appropriate and on a need to know basis. • Supports the coordinator with assessed student needs based on presenting concerns from the campus community or the students themselves; formulates an appropriate course of action that addresses, minimizes or otherwise resolves the presenting concern. Assessment & Evaluation Assists the Basic Needs Coordinator in: • Works with the coordinator in creating an overall marketing strategy that achieves program expansion and track data to measure expansion. • Assists in collection of assessment data; preparing reports and presentation on the Cal Fresh program expansion • Helps in preparation of weekly, monthly, and annual reports of services provided and students served • Assists in assessing outcomes and develop strategies for improved services, programs, and communication CalFresh Outreach Ambassadors Assists the Basic Needs Coordinator with: • Assist Basic Needs Coordinator by providing guidance to the CalFresh Outreach Ambassadors through regular meetings and projects. • Make hiring and staffing level recommendations for the group of Ambassadors. • Assist CalFresh Outreach Team to plan and coordinate regular and one-time events on- campus such as CalFresh Outreach Day QUALIFICATIONS: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Working knowledge of the basic principles of individual and group behavior; research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing. Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; participate in and contribute to group meetings, conferences and interviews; clearly express ideas and recommendations orally; write clear and concise reports; and establish and maintain cooperative working relationships with students, staff and faculty. PREFERRED EXPERIENCE: Thorough knowledge of the principles of individual and group behavior; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Strong knowledge, skill, and experience with mentoring and coaching. Incumbents perform in-depth analysis of individual student situations of considerable complexity. Incumbents must adjust approaches and techniques in the face of unpredictable responses and rapidly changing circumstances. Experience working with housing and food insecure student populations or general populations. Knowledgeable of food and housing resources in the community such as Coordinated Entry Systems for Housing, CalFresh, CalWORKs, Medical, WIC, local food pantries and shelter BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: May 13, 2021
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
May 03, 2021
Full Time
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: CSUEU - Unit 5 Classification Salary Range: $2,705 - $4,196 per month Anticipated hiring range: $2,705 - $2,912 per month Recruitment Closing Date: May 14, 2021 *Three (3) positions available* THE DEPARTMENT: University Housing Services is responsible for delivering a comprehensive student housing experience, which includes operations in residential life, business operations, facilities management, conference services, and information systems. The department has 50 full-time professional staff persons and is complemented by a student staff of approximately 150 students. DUTIES AND RESPONSIBILITIES: Daily - Clean & maintain residence halls restrooms/showers; clean & polish sinks, clean & disinfect commodes, clean & disinfect urinals, clean mirrors, dust, remove graffiti, clean partitions, sweep & mop quarry tile floors, terrazzo floors, clean & disinfect shower curtains, empty waste receptacles, check & fill dispensers and when needed, wash walls, ceilings, air-vents and lockers. Relocate trash dumpsters for pick up. Daily - Clean & maintain exterior & interior stairwells, entryways, and landings; sweep, mop, dust, high dusting, remove gum, empty trash receptacles, clean cigarette urns, wash windows, dust window ledges, clean and polish handrails, vacuum entry mats, clean doors, clean doorjambs and remove graffiti. Daily - Clean and maintain residence hallways, lounges, laundry rooms, and offices, spot clean walls, dusting, clean drinking fountains, mirrors, microwave, carpet-spotting, vacuum, gum removal, empty trash. Shampoo carpets as directed or needed. Daily - Other expectations include safe handling and use of cleaning chemicals, safe use of equipment and hand tools, safeguard buildings and/or equipment from unauthorized use, cooperate with hall staff and students in creating a safe & clean environment, work in team/crews, stock custodial supplies and closets, initiate and complete work orders. Periodically - Perform floor care in residence hall, use of various floorcare equipment i.e. vacuum, hot water extractor, wet vacuum, 175 RPM floor machine; sweeping, carpet extraction, stripping & scrubbing resilient tile and asphalt tile floors, carpet spotting, carpet repairs, mopping, spray buffing, applying floor finish and bonnet cleaning. Clean & maintain student rooms including windows, vertical blinds, polish & clean furniture, wash walls, ceilings, light fixtures, doors, doorjambs, vacuum, carpet spotting. Periodically - Perform light maintenance in residence hall facilities such as lamp replacement, unclog commodes/urinals, work with common hand tools i.e. screwdrivers, pliers, hammer, and wrenches, service vacuum cleaners, i.e. replace belt, empty vacuum bag, clean brush, move/set-up furniture, tables, chairs and miscellaneous furniture. Periodically - Participate and serve various campus and departments committees, participate and attend staff meetings, retreats and other training sessions. Assist with all emergency evacuation drills and emergencies if needed. Must be available for call out after hours in case of emergencies. QUALIFICATIONS: Basic knowledge of the methods, materials and equipment used in custodial work. Ability to read and write at a level appropriate for the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; establish and maintain cooperative work relationships; ability to handle 50 lbs. and drive a state vehicle to and from work locations and or to deliver material; must be able to work on weekends, and be on-call for custodial emergencies. Must have a valid California Driver¿s license and insurance. PREFERRED QUALIFICATIONS: Minimum (3) years experience in a school or institutional setting, hotel, hospital, apartment complex etc. Thorough knowledge of the proper use and safety of cleaning chemical, communication skills i.e. ability to follow oral and written instructions, able to work independently and/or with team members and student workers. Must be able use a computer to check email and input attendance. Knowledge and proper use of cleaning chemicals. Work well with students, staff and college age populations. Ability to operate various custodial equipment i.e. vacuum 175 - rpm floor machine, and self-contained carpet extractor. Ability to work independently and/or with team members. Ability to accept change regularly in work shift schedules and duties in order to fill for absent Custodian, building emergencies, and participation on regular staff meetings and committee work. High School Diploma or GED equivalent. Able to use a computer, iPad and communicate via email, online meetings and two way radios BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: May 14, 2021
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 27, 2021
Full Time
Description: Be part of the Finance and Administrative Services Team at Cal Poly Pomona! We are looking for a candidate with a strong accounting background and Microsoft Office skills that will be committed to leading the unit in Financial Reporting (GAAP) and Tax related activities of the University. This position will ensure that assigned accounting program activities are carried out in accordance with established policies and procedures and generally accepted accounting standards. The GAAP and Tax Manager will: Serve as a point manager for external auditors, campus auxiliaries, and the Chancellor's office on external audit engagements to plan, manage, and direct the external audit of the University financial statements. Prepare and maintain GAAP financial statements in the correct GASB reporting model format for the CSU, review for consistency, accuracy, and comparability. Complete audit package prior to the beginning of field work; including the preparation of working papers to convert Legal basis data into GAAP accrual basis. Analyze and prepare journal entries to record financial data; including faculty accruals, compensated absences, prepaid expenses, library collections, capitalized leases, inventories, reclassification of fund balance clearing accounts, CWIP, capitalization of CWIP, self-insurance claims liability, campus originated long-term debt obligations, and various expenditure accruals. Plan and ensure that the PeopleSoft accounting system is in compliance with legally mandated accounting and FIRMS requirements, GAAP and GASB standards. Oversee the University's capital asset infrastructure reporting and depreciation requirements in accordance with the CSU Capital Asset Guide in collaboration with Procurement and Support Services. Oversee the University's tax compliance with respect to nonresident aliens (NRA); which primarily include foreign national students and scholars. Oversee the University's compliance with all other tax requirements; including, but not limited to, Form 1098-T review in collaboration with Student Accounting and Cashiering, preparation of Unrelated Business Income Tax (UBIT) data to the Chancellor's Office for system-wide reporting, preparation of Form 1042-S for payments made to foreign nationals, possessory interest reporting and taxability of moving and relocation. Communicate and advise appropriate members of the campus community regarding tax law and aid in the preparation and presentation of training sessions on a regular basis, and review and make appropriate changes to the University Tax Manual. Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements. Perform other duties and responsibilities as assigned by the Director and Controller of University Accounting Services and/or by the Associate Vice President of Finance and Administrative Services to meet the operational needs of University Accounting Services and the University Qualifications Bachelor's degree from an accredited university with a major in accounting, business administration, finance or closely related field. A minimum of four (4) years of professional accounting or audit experience required; including at least one year of experience in a supervisory role. Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting. PeopleSoft report writing and demonstrated ability to use Microsoft Office programs. Strong analytical and interpretive skills for GAAP financial statement preparation and reporting; including the ability to recognize and anticipate audit issues before they are articulated by external audit firm or others involved in the audit process. Must possess strong problem solving, analytical, organizational and communication skills; with experience in financial analysis and reporting in a higher education environment. Benefits Health insurance Dental insurance Vision insurance Life Insurance Retirement plan Check out our job posting for the full job description on www.cpp.edu/jobs under Staff/Management Openings! If you have any questions regarding this position or the benefits of working at Cal Poly Pomona, feel free to message me or send me an email at jigungon@cpp.edu. Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: OVERVIEW California State Polytechnic University - Pomona (Cal Poly Pomona or CPP) is an epicenter for creativity, discovery and innovation. Since its founding in 1938, the university has offered a unique education steeped in experiential learning. Cal Poly Pomona is the nation's most diverse and inclusive polytechnic university, and CPP takes seriously the responsibility to provide a challenging, enriching education that helps prepare students to be ready for the world on day one. The university is noted for its scenic and historic 1,400-acre campus, which was once the winter ranch of cereal magnate W.K. Kellogg. The university's nearly 28,000 students are taught and mentored by the campus' more than 1,400 faculty as part of 51 baccalaureate and 30 master's degree programs, 11 credential and certificate programs, and a doctorate in educational leadership. Highly regarded among its peer institutions, Cal Poly Pomona is No. 2 in the U.S. News and World Report rankings of top public regional universities in the west and was named the No. 15 best value college in the nation by Money Magazine. Cal Poly Pomona also stands as a national leader in promoting social mobility, and as a champion for diversity and inclusion was placed among the 25 top institutions in the country in awarding bachelor's degrees to minority students by Diverse Issues in Higher Education. Cal Poly Pomona is one of two polytechnic universities in the 23-campus California State University system and among 11 such institutions nationwide. With a variety of degree programs in the arts, humanities, sciences, engineering, and professional disciplines, the university is well known for its learn-by-doing philosophy. Cal Poly Pomona is nestled in the beautiful San Gabriel Valley less than 30 miles east of downtown Los Angeles at the intersection of Los Angeles, Orange, Riverside and San Bernardino counties. It is within an hour's drive of beaches, mountains and deserts. For additional information about the university, please visit www.cpp.edu. POSITION SUMMARY Reporting to the Vice President for Administrative Affairs and CFO, the Senior Associate Vice President for Facilities, Planning and Management (SAVP) will provide visionary leadership for the University's facilities, operations and maintenance, campus planning, capital design and construction unit, energy and utility operations. The incumbent will be responsible for shaping, guiding, directing, and leading strategically focused facilities solutions that support the mission and goals of the University, maximizing operational excellence, financial strength, sustainability and collaboration. The SAVP will lead and develop a best-in-class facilities model for Cal Poly Pomona, which includes the supervision and direction of a large, unionized operations and maintenance workforce. The SAVP is responsible for the overall culture and success of subordinate departments. The incumbent is a key collaborator with other functions within operations such as Information Technology, University Police Department, Events Management, and Administration, in service to the University's academic mission. All activities are performed within a complex regulatory environment, which will affect activities and requirements in all areas of responsibility. The incumbent will be available 24/7 to respond to emergencies and urgent situations. The SAVP leads a diverse workforce of over 160 staff members responsible for the physical campus which encompasses nearly 4.2 million total square feet of space, comprised of 200 buildings, 1400 acres of land, a combined heat and power plant and comprehensive underground utility infrastructure, and the design and construction of capital projects. The SAVP oversees the University's capital planning process and manages a 5-Year Capital Program currently over $400 million in capital expenses and over $22 million in operational and energy expenses annually. Unique responsibilities of the SAVP include oversight of the university's water treatment plant (Cal Poly Pomona is the only college in the 23-campus CSU system to have its own water treatment facility and because the plant serves the campus community, the university is considered a public water agency) and serve as the Building Official for the university as required by the State of California to comply with the requirements of the California Building Standards Commission. DUTIES AND RESPONSIBILITIES Personnel Management: Provides forward-looking leadership for the Facilities unit to further develop personnel as part of a cohesive, professional, innovative organization. Perform all tasks necessary to manage a large staff of employees. Recruit and fill vacant positions in collaboration with Human Resources. Create clear performance expectations and provide frequent performance feedback. Provide personnel development and mentoring for successful performance outcomes, including the articulation of pathways for professional advancement. Provide a safe working environment for all employees. Maintain positive working relationships with union representatives and perform all tasks in compliance with union contracts. Cultivate and nurture an environment of continuous improvement and excellence in customer service which prioritizes innovation, efficiency and collaboration. Budget and Contract Management: Provide strategic planning and management of all financial resources. Leads implementation of efficiencies and innovations in operations and maintenance, engaging staff, stakeholders, and consultants as necessary to sustain excellence in campus stewardship within budget priorities. Ensure proper budgeting and expenditures within constrained resources. Track and analyze budgetary and financial information. Manage and maximize supply chain, competitive sourcing, and procurement activities. Oversee processes for hiring consultants and contractors including the development of scopes of work. Facilities Management: Provide leadership and strategic vision to the Facilities, Planning and Management unit. Foster a culture of customer service and high standards of care. Major areas of responsibility include the following: o Operations & Maintenance: Ensure proper maintenance and operation of facilities equipment and systems. Provide oversight of preventive maintenance programs, outage responses, repairs, inspection programs, planned upgrades, and any other aspect of facilities management. o Custodial Services: Direct custodial activities to ensure proper cleanliness and upkeep of facilities. Manage and organize overstock programs and storage areas. Determine frequency and schedule of activities in consideration of constrained resources. o Facilities Work Order System: Manage work order flow and execution to ensure a high level of responsiveness and customer service. Develop and maintain data for assessment of program effectiveness. o Sustainability and Energy Efficiency: Make sustainability and the responsible use of energy a key part of business process and strategic decisions. Develop and meet targets for carbon reductions. Capital Projects: Develop and implement capital projects with varying degrees of scope and budget. Serve as liaison between divisional leadership teams, planning design and construction, and facilities operations to foster an institutional approach to facilities and space solutions. Provide leadership to the following areas: o Capital Planning: Synthesize campus needs and work with campus planning efforts to develop and maintain CPP's multi-year capital plan. Update regularly and ensure alignment of financial sources and uses. Create a data-based approach for integrating deferred maintenance and infrastructure requirements. o Project Execution: Ensure proper project execution by matching the delivery model with the project scope and budget, including robust communication, through all phases of project life cycle. Develop systems for integration of facilities management into project design, construction, and turnover. Develop appropriate procurement approach for each project including design-bid-build, design-build, CM at Risk, or other as appropriate. o Studies and Surveys: Conduct consulting studies, feasibility analyses, facility condition assessments, and other initiatives as necessary to strategically inform future capital planning efforts. o Sustainability and Energy Efficiency: Play a leadership role in planning and execution related to sustainability efforts on campus. Ensure projects consider sustainability and energy efficiency to the greatest extent within project constraints. o Program Management: Ensure proper policies, procedures, design guidelines, and standard contracts meet a high standard of best practices for project planning and implementation. Communications: Develop positive relationships with key colleagues and stakeholders across the campus community. Provide clear, concise, and robust communications at the appropriate level of detail for any constituency including staff, faculty, students, trustees, community partners, or others. Deliver materials as directed including presentations, briefings, schedules, data analyses, or other. Regularly perform public speaking and lead meetings. Other Duties as Assigned: Perform miscellaneous tasks as necessary for the demonstrated successful implementation of assigned duties. Ensure administrative excellence across the organization including full integration with and reliable support for other departments such as Events Management, University Police Department, and academic departments. Develop and enhance the use of data to plan, measure, and continually improve organizational performance and reporting. Skillfully understand and apply a variety of CSU and CPP policies and procedures. Represent Cal Poly Pomona as necessary and participate in training activities to maintain professional knowledge of evolving regulatory requirements and practices. MINIMUM QUALIFICATIONS • Bachelor's degree from an accredited university, ideally with a focus on architecture, engineering, planning, or a related field. • Minimum of ten (10) years of relevant experience in facilities and/or capital projects management and administration with at least five (5) years of supervisor/management experience. PREFERRED QUALIFICATIONS • Experience in leading a facilities-management services unit and directing a successful capital project delivery program within higher education or a similarly complex institution. • Master's degree in engineering, architecture, business, facilities management or related field/discipline • Familiarity with LEED-certified building criteria and practices, preferably demonstrated by an earned LEED credential. • A valid California Architect's license or Professional Engineer's license. KNOWLEDGE, SKILLS AND ABILITIES • A high level of personal integrity, ethics, initiative, and strong interpersonal skills. • Extensive facilities services management, capital design and construction experience preferably in a collective bargaining environment. • Demonstrated success advising senior leadership on strategic investments in physical-plant assets and in the resources necessary to optimize them in a complex environment • Broad and deep domain expertise, a commitment to transparency and service, and the vision and leadership capacity to enable the Facilities organization to manage the broad and evolving range of responsibilities and expectations established for it. • A demonstrated commitment to fostering and supporting inclusive excellence and diversity. • Significant experience successfully leading organizational change and an affinity for organizational issues including staff recruitment, retention and development, and effective use of information technology. • A demonstrated ability to establish and maintain productive working relationships with diverse campus stakeholders, the CSU Office of the Chancellor, as well as the broader community, contractors, and consultants. • Exceptional communication skills, including an ability to effectively communicate complex technical concepts to a non-technical audience. • Ability to bring a "best practice" approach to processes and procedures and foster a responsive service orientation within facilities management; thrives on change, pace, action, and accountability. • Demonstrated intellectual curiosity, appreciation for the University's academic mission and ethos of practical experiential learning and ability to effectively work within the university's shared governance environment. • Ability to promote a positive, productive, and proactive customer-oriented work environment that fosters openness and trust; and maintains and enhances productive relationships across campus and with the community in matters related to facilities. • Demonstrated success developing and managing a large team of facilities professionals in a customer focused organization. This description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future. NOMINATIONS & APPLICATIONS Applications received before December 7, 2020 will receive priority consideration. All applications must include (1) a completed university application, (2) a letter of interest that explains in detail, and where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current resume or curriculum vitae; and (4) the names, titles, addresses, telephone numbers, and e-mail addresses of five references who can provide current assessments of the candidate's professional experience, accomplishments and prospect for success in this position (please include a brief note describing the relationship of the references to the applicant). Please direct inquiries, nominations, and applications (electronic only) to Leah Espinoza at: leahespinoza@cpp.edu or (909) 979-6844. The link to the university application may be accessed at: https://www.cpp.edu/jobs/index.shtml. EQUAL OPPORTUNTY/AFFIRMATIVE ACTION EMPLOYER California State Polytechnic University, Pomona is an Equal Opportunity, Affirmative Action Employer. The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing. Cal Poly Pomona subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. The university hires only individuals lawfully authorized to work in the United States. As required by the Clery Disclosure Act, the university's annual security report is available at http://dsa.cpp.edu/police/securityreport.asp. Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Teamsters Local - Unit 6 Classification Salary Range: $6,034 - $7,651 per month Anticipated Hiring Range: $6,034 - $6,573 per month Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m. *Unless instructed otherwise This recruitment is open until filled. THE DEPARTMENT Facilities Planning and Management (FP&M) serves as the lead organization for planning, developing, and maintaining the campus 'natural and built environments in support of the university's mission. The department seeks to preserve and enhance CPP's history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, roads, infrastructure, landscaping and other physical improvements. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs and functional requirements. FPM is comprised of approximately 200 facilities professionals (FTE) that also provides maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many whom have graduated from Cal Poly Pomona. The staff includes licensed architects and engineers, accountants, planners, project managers, administrative staff, carpenters, plumbers, locksmiths, painters, electricians, landscape architects, computer technicians, custodians and other building and mechanical trade technicians. DUTIES AND RESPONSIBILITIES The Facilities Control Specialist will maintain and control the campus' HVAC systems by use of a direct digital, centrally located energy management system, stand-alone building management controllers, time clocks and manual mechanical controls; maintain control system for all types of ventilation distribution systems including variable air volume controllers and independent building control systems (pneumatic, electric/electronic or a combination of both); inspect, maintain and operate the controls for all auxiliary equipment associated with the distribution of environmentally controlled HVAC systems; maintain, operate, assist in redesign and installation of equipment, piping and all associated instruments vital to the function of utility/support systems, throughout the university; analyze system problems and make corrections both by computer and by performing repairs in the field; provide independent support of the EMS system, including the ability to set up hardware, work stations and to upgrade them as necessary. The incumbent will provide support, service, and maintenance for utility metering on campus. The incumbent will provide support for the Maintenance Electric Shop and develop and maintain automation for campus lighting. The incumbent will track energy use by monitoring the EMS inputs if available and prepare reports on energy use for Facilities Management. QUALIFICATIONS Four (4) years of experience in the following areas: progressively responsible skilled journey-level experience diagnosing, repairing and maintaining large, complex and sophisticated heating, ventilation, refrigeration and air conditioning and water treatment systems; experience installing, inspecting, servicing, repairing, replacing and calibrating building automation and comfort systems; and experience using programming features of building automation systems AND a thorough understanding of electric, electronic, pneumatic and digitally controlled building automation systems, including a thorough knowledge of assigned building automation systems. Must be able to use of the building automation systems programming features to design, modify and implement programs to achieve facilities management's goals, as well as to perform remote and hands-on troubleshooting, intervention and repair, as needed. Must possess a California Driver's License. The Facilities Control Specialist classification is part of the CSU HVAC Series. To find an overview of this position and the typical qualifications, please visit the link below: https://www2.calstate.edu/csu-system/careers/compensation/Documents/HVACSeries.pdf PREFERRED QUALIFICATIONS Five (5) years' experience operating and maintain DDC control systems for HVAC and lighting control; progressively responsible skilled journey level experience diagnosing, repairing and maintaining large, complex HVAC systems. Experience installing, inspecting, servicing, repairing, replacing and calibrating building automation and control systems, specifically Invensys/Robertshaw Controls and Distech Controls. Experience troubleshooting and rebuilding Invensys/Robertshaw VAV controllers; experience with installation and troubleshooting of Distech controllers; experience with the scheduling and programming functions of Tridium Niagara 4 software; the ability to design and install control sub-systems integrated with the campus automation system; comprehensive understanding of pneumatic, electric, and electronic DDC control systems; must understand programming logic, schematic drawings, ladder diagrams, and be able to generate the same from a sequence of operation statement; knowledge of networking operations; understanding and knowledge in the use of Tridium Niagara AX and Niagara 4 software; ability to customize system software and to build and develop web based graphic screens required to operate and monitor the DDC and water control systems; ability to set up software, hardware, workstations and upgrade as necessary; college Level building automation courses or previous experience with DDC control systems; ability to create worksheets and reports utilizing Microsoft Excel and Word; and the ability to access programming of Distech controllers with Tridium Niagara 4 software and troubleshoot programming code is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Union of American Physicians and Dentists (UAPD) - Unit 1 Classification Salary Range: $12,515 - $21,255 per month Anticipated hiring range: $12,515 - $15,428 per month Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m. The recruitment is open until filled. THE DEPARTMENT: Student Health & Wellness Services (SHWS) is one component of the Student Health and Well being Cluster within the Division of Student Affairs. This cluster stresses the University's commitment to preventative and holistic approaches to wellbeing in support of students and the institution's mission and strategic plan. In addition to Student Health & Wellness Services, this cluster includes Counseling and Psychological Services (CAPS) and the Disability Resource Center. The mission of Student Health and Wellness Services is to promote students' healthy lifestyles and academic success by providing quality medical, psychological, and wellness services. The department provides ambulatory health care, health education programs, prevention and healing services to students of Cal Poly Pomona. DUTIES AND RESPONSIBILITIES: The Lead Physician will, in specialized or primary care areas of clinical expertise, primarily examine, diagnose, and treat patients, including those referred by Nurse Practitioners and Physician Assistants; diagnose patients illnesses and prescribe and administer medical treatment; counsel students on related medical/personal problems and health measures and refers, when appropriate, to other health care professionals for diagnosis and treatment; exhibit concern for both quality and cost of care; deliver quality patient-centered care with compassion; emphasize patient education when possible including prevention and self-care; refer patients to Health Promotion for additional educational activities; treat and follow up on treatment to ensure appropriate resolution of illness or injury; consult with private physicians and public agencies in securing treatment for students requiring services beyond those available on the campus; maintain medical records with honesty and integrity; provide service in both private office and acute care setting; provide services during noon and evening hours of operation; become skilled in time management and exhibit flexibility to maximize patient service; maintain broad privilege list in the credentialing process and exhibits a willingness to see a wide range of medical conditions; coordinate with campus Counseling Services and staff Psychiatrist for those patients presenting with mental health problems; advise professional staff on developing health education and preventive medical care programs; participate in specialty clinics and staff conferences; and as assigned and privileged, may perform minor surgery which does not require general anesthesia. The incumbent will serve as a member of the Administrative Leadership Team; provide administrative leadership and complete administrative tasks for the clinical staff; participate in the credentialing and privileging process for all clinicians; facilitate and monitor professional peer review process; ensure that it meets AAAHC standards; provide the Health Records Technician the list of topics to be reviewed in the ensuing year; serve as a consultant to the Director for performance evaluations of the clinical and ancillary staff; direct, guide, and determine schedule for an ongoing internal education process for clinicians, nurses and other health center staff; serve as the Director of Laboratory and Radiology Supervisor unless delegated to another clinical staff member; provide consultation regarding Pharmacy services; advise the Director on clinical matters, policies affecting patient care and current practices; represent the clinical staff in the development of written policies and procedures; maintain liaison between the physicians, staff and the Director; serve special clinical functions or as a special consultant to SHS or university staff as needed; consult with SHS physician staff on difficult clinical problems; reviews Incident Reports after evaluation by the Director if deemed necessary and is Chair of the Risk Management Committee; serve on special committees as assigned; write policies and procedures as needed, especially on clinical matters; review group physicals such as athletic physicals and international physicals and makes appropriate dispositions; lead and coordinate SHS emergency preparedness to support the campus Emergency Management Program unless delegated to other staff; and lead SHS response to campus health emergencies. The incumbent will provide professional consultant services to Nurse Practitioners, Physician Assistants; may be requested to serve as a preceptor to Nurse Practitioners/Physician Assistants; provide professional consultant services to other SHS personnel including nurses, ancillary areas and administration; document consultations appropriately; perform professional peer review; reviews medical records consistent with Student Health Services standards; and communicate with peers, Nurse Practitioners and Physician Assistants when indicated in order to obtain positive, productive and educational results. The incumbent will may participate in campus health and safety or sanitation program, and may be assigned to serve on Student Health & Wellness Services or campus committees; may represent the Student Health & Wellness Services and the university on campus and systemwide committees such as the State Common Drug Formulary Committee, the Pharmacy Advisory Board and campus committees; and perform other appropriate duties as assigned by the Director. QUALIFICATIONS: Graduation from a medical school recognized by the Medical Board of California. Completion of one or more residency programs in a specialty appropriate to the assigned duties with increasingly responsible experience in the practice of that specialty. Prior or current affiliation with a hospital or outpatient clinic is preferred. Thorough knowledge of and the ability to effectively apply the principles and methods essential to the assigned medical specialty, and in the diagnosis and treatment of common medical disorders, and in the assessment and response to emergency situations; thorough knowledge of community resources in medical treatment and public health practices; thorough knowledge of local, state, and national laws and regulations pertaining to the medical field and specialty; thorough knowledge of applicable professional ethics and standards; ability to serve as a mentor and resource consultant for other health center personnel; and the ability to establish and maintain effective working relationships with a variety of medical practitioners and specialists, as well as students, administrators, and faculty. Incumbents must possess and maintain the legal requirements for the practice of medicine in the State of California, including the following: -Possess and maintain a valid and relevant State of California license to practice medicine. -Possess and maintain current American Board of Medical Specialties (ABMS) or American Osteopathic -Association (AOA) medical board certification appropriate for the assigned duties. See note below. -Possess and maintain a valid Drug Enforcement Agency (DEA) certificate and number for prescribing controlled substances. -Current cardiopulmonary resuscitation and automated external defibrillator (CPR/AED) certification as appropriate for the assigned duties. PREFERRED EXPERIENCE: Knowledgeable in public health practices and procedures and ability to advise campus community in public health matters; experience in Adolescent Medicine; expertise working in a CLIA waived laboratory setting; certification for x-ray supervisor and operator; and proficient in the use of an electronic medical record system, specifically Point N Click, is preferred. BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: Associate Director, Student Health & Wellness Type of Appointment: Full-time, Management Personnel Plan (MPP II) Salary Range: Commensurate with Qualifications and Experience Recruitment Closing Date: Open Until Filled First Review: February 19, 2021 REQUIRED (All candidates must submit the following) An on-line application A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement A current résumé or curriculum vitae Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. ABOUT THE DEPARTMENT Student Health & Wellness Services is an organizational unit within the Division of Student Affairs, Student Health & Wellbeing. The unit strives for excellence in student services. The mission of Student Health and Wellness Services is to promote students' healthy lifestyles and academic success by providing quality medical, psychological, and wellness services. The department provides ambulatory health care, health education programs, prevention and healing services to students of Cal Poly Pomona. DUTIES AND RESPONSIBILITIES The Associate Director of Student Health and Wellness Services will provide Personnel Management of Administrative Services and supervise the following distinct functional areas: 1. Administrative Support: Staffed by an Administrative Assistant II. Oversees duties of the Administrative Assistant related to personnel and payroll reporting activity, administrative and operational duties in support of the Administrative Leadership Team and SHWS staff. 2. Medical Reception: Staffed by three clinical receptionists, oversee all appointment scheduling, cashiering, receipt of incoming calls and coordination with Acute Care RN for best access options. Reconcile cash drawer on a daily basis. Place holds on student records when payment has not been made for services rendered. 3. Medical Records: Staffed by one Health Records Technician who produces medical as requested by patients, processes subpoenas for medical records, provides medical referrals to students requiring specialty care and obtain pharmaceuticals through the Prescription Assistance Program. 4. Radiology: Staffed by one Radiologic Technician who is licensed to perform x-rays studies as ordered by clinical staff. The Radiologic Technician also supports immunization verification, especially related to TB screening as available. 5. Pharmacy: Staffed by one Pharmacist-in-Charge and one Temporary Pharmacist who is licensed to dispense medication as ordered by clinicians. The Pharmacist-in-Charge is responsible for audits to ensure compliance with the State Board of Pharmacy. 6. Laboratory: Staffed by the Lead Clinical Laboratory Scientist and two Clinical Laboratory Scientists who perform a variety of low to moderate level complexity tests to diagnose and treat various illnesses inherent to this population. The incumbent will provide input to the Director for approval of absence requests to ensure adequate coverage for clinic needs; responsible for interviewing, hiring, orientation and evaluations of staff in the distinct departments listed above; responsible for the analysis, interpretation, revision and distribution of Student Health Services policies and procedures and other governing rules and regulations such as the AAAHC accreditation, Chancellor's Office reporting requirements; Executive Order 943 implementation; State licensure for Student Health Services and its ancillary services; coordinates with clinical, nursing and other ancillary departments to ensure interconnectedness and teamwork; serve as an integral member of the Administrative Leadership Team; serve on various ad hoc or standing committees, including the Lab Committee; represent the business operations component of Student Health & Wellness Services in internal and external meetings; provide leadership to meet those objectives; serve as the primary personnel and payroll specialist, including licensure verification, credentialing, appointment and re-appointment of Clinicians to the medical staff, continuing medical education and professional development; advise on all travel arrangements for staff at Student Health Services; foster a strong service culture within the unit through modeling and mentoring of the administrative personnel supervised; perform a variety of personnel functions in direct support of Student Health Services and in a liaison capacity with the Human Resources Department; assure that attendance and payroll documents for staff and students at Student Health are appropriately completed and submitted to Payroll Services before specified deadlines; and serve as liaison to Payroll on issues and concerns. The incumbent will provide budget Analysis, planning and reporting: develop, maintain and analyze financial data including budget planning, expenditure projections and reporting; early identification of budget issues and responses to requests for reports and data; supervise and monitor the delegated purchasing system for all departments; responsible for general oversight of all accounts: Mandatory Student Health fee Fund annual revenue, Health Facilities Fee Fund annual revenue and reserves, Foundation accounts; oversee Basic Needs grant funding in conjunction with Director; supervise all billing systems, aging reports for student accounts, and reporting of monthly state sales tax; serve as a resource to all staff to identify and recommend budgetary problem resolutions; serve as an expert resource on equipment and supply procurement; maintain property and inventory control systems; serve as the Approving Official for the State procurement care program for department heads and oversees and reconciles the monthly statements of the card holders; grant coordination and evaluation; coordinate the research, budget development and submission of internal and external grant funding sources in conjunction with the Director; and will be responsible for grant expenditures, budget tracking and reports. The incumbent will provide reports and special projects: maintain and update SHWS policies and procedures; develop and maintain statistical reports for internal and external audiences; participate and complete internal and external surveys related to Student Health Services and college health for benchmarking and performance improvement studies as resource and reference for quality improvement studies; conduct problem analysis of various issues and reports to the Director or Administrative Leadership Team; conduct workload analysis studies; prepare annual CSU performance improvement studies as required by the Chancellor's Office; prepare reports on demand for constituencies including the Vice President, Associate Vice President, Student Health Advisory Committee, University Budget Advisory Committee and the University Fee Advisory Committee; contract Administration, Facility Maintenance and Procurement for the Building 46; responsible for the administration of a wide variety of contracts including both services required and those services provided; develop contract criteria and bid specifications; responsible for the acquisitions of bids for services and interagency agreements; responsible for identifying, planning and preparation of recommendations for complex facility modification such as carpeting, painting, internal and external signage, modular furniture selection and installation; work in a collaborative manner with Department Heads for major equipment purchases that may be required for Radiology, Lab or Pharmacy and facilitates prompt payment for these services; responsible for conducting internal and external audits and inspections; and will coordinate quarterly fire drills and building safety inspections; schedule, coordinate and conduct annual fire and safety inspection with the Fire Marshall and the Environmental Health and Safety Department. The incumbent will oversee the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC) accreditation process; prepare the yearly self-assessments and makes assignments as needed for the various standards for staff to review; responsible for submitting all required paperwork to apply for re-accreditation in a timely manner; and work to ensure that the department meets the standards established by the American College Health Association (ACHA) and AAAHC. MINIMUM QUALIFICATIONS Bachelor's Degree in a health, healthcare, student affairs, or education related field AND three (3) years of professional supervisory/project management/leadership experience. Experience working in student services in a higher education setting or healthcare in a complex organization; and experience including budget control and/or development of diverse and extensive administrative guidelines for varied office operations. PREFERRED QUALIFICATIONS Master's degree in a health, healthcare, student affairs, or education related field; familiarity with the Health Insurance Portability and Accountability Act (HIPAA), accreditation processes in ambulatory care or student services settings, and working in a union environment; and the ability to prepare and present oral and written reports/data for a variety of audiences and purposes is preferred. APPOINTMENT AND SALARY Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits. CLOSING DATE AND HOW TO APPLY Review of complete applications will begin February 19, 2021 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job ID # 63073. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLYMENT The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: Confidential Classes - (C99) Classification Salary Range: $4,233 - $9,514 per month Anticipated hiring range: $7,500 - $7,916 per month Recruitment Closing Date: Open Until Filled THE DEPARTMENT: Within the Employee and Organizational Development and Advancement department (EODA), the Office of Employee/Labor Relations & Compliance serves the University as a strategic partner and key resource office in support of the University's Strategic Initiative to advance organizational development and employee excellence by developing proactive strategies and solutions in addressing employee and labor relation opportunities. Our goal is to create positive, professional, and effective working relationships at Cal Poly Pomona. The Employee/Labor Relations team acts as both an informational resource and liaison, for formal and informal interactions, between stakeholders, to ensure the appropriate application of legal, regulatory, policy, and union contract interpretation. This includes investigations, corrective and disciplinary action, performance management, and conflict mediation/facilitation functions for Non-represented, Represented, Temporary, Confidential, and Management Personnel Plan employee groups. The Employee/Labor Relations & Compliance team also includes the Workers' Compensation and Accessibility & Reasonable Accommodations (ADA) Offices. Represented units include California State University Employees Union (CSUEU), Academic Professionals of California (APC), Teamsters Local 2010, Statewide University Police Association (SUPA), and Union of American Physicians and Dentists (UAPD). DUTIES AND RESPONSIBILITIES: Under the supervision of the Employee/Labor Relations Director, the Employee/Labor Relations Specialist works in a fast pace, highly confidential, and customer-focused team environment. While engaging in day-to-day activities, the Employee/Labor Relations Specialist demonstrates EODA's mission, vision, and purpose to, "continually strive to be an employer of choice, inspire best in class performance, be a trusted advisor, create cross functional collaborative relationships, lead continuous improvement, and support the whole person." Responsibilities include: • Guided by applicable Collective Bargaining Agreements, HEERA, Title V, Education Code, CSU policies and procedures, including Coded Memorandum, Technical Letters, Cal Poly Pomona policies, State Personnel Board rulings, Public Employee/Employer Relations Board, legal rulings, federal/state law, and human resource best practices, provides subject matter expertise in serving as a key point of contact and liaison for the university community, business partners, and external agencies, demonstrating a high level of confidentiality, accuracy, tact, and discretion in all interactions. The Employee/Labor Relations Specialist should instill professionalism, trust, and exceptional customer service promoting positive employer-employee relationships and a high level of employee engagement. • Thoroughly researches, analyzes, and interprets eight (8) staff collective bargaining agreements, HEERA, Title V, Education Code, CSU policies and procedures, including Coded Memorandum, Technical Letters, Cal Poly Pomona policies, State Personnel Board rulings, Public Employment Relations Board, legal rulings, and federal and state law. Prepares complex and detailed investigative reports, PowerPoint presentations, Excel spreadsheets, email communications, draft corrective action memorandums, employment action documents, and other analysis of a confidential and sensitive nature. Maintains case management system. Assists Director and Manager with Employee/Labor Relations & Compliance work activities. • Counsels and assists with determining the appropriate implementation of interim remedies, work performance management techniques, progressive discipline, interpersonal employee issues, large-scale organizational matters, and partners with internal units to monitor cases involving Leaves of Absence, medical restrictions, Workers' Compensation, Accessibility and Reasonable Accommodation, Directed Medical, Threat Assessment, and other employment actions consistent with applicable Collective Bargaining Agreement, CSU and CPP policy, CSU Coded Memorandum, CSU Technical Letters, federal/state law, and human resource best practices. • Manages a complex caseload of administrative investigations, by leading and providing detailed and comprehensive investigative reports, which contain factual and objective support for conclusions and tailored recommendations, creative solutions, and ensuring implementation of identified action items. Provides accurate and timely briefings regarding pending and completed ELR cases, investigations, inquires, or other personnel matters, such as interim remedies, triaging complaints, disciplinary process, performance management techniques, employee concerns, investigating policy violations, allegations of misconduct, work performance issues, collective bargaining agreement interpretation and grievances, and other human resource functions. • Conducts New Hire Orientation, probationary and annual performance evaluation actions, Official Personnel File reviews, Exit Interviews, Union Leave Requests and reimbursements, Business Continuity Planning, Temporary-To-Permanent Status, Seniority Points calculations, Subpoena processing support, and serves on University committees. Acts as a backup to ADA Coordinator and/or Workers' Compensation Coordinator. Participates in providing training programs for administrators, managers, leads, and staff. • Prepares, reviews, and coordinates documents and exhibits, for Employee/Labor Relations cases, associated with DFEH/EEOC/DOL and civil litigation. Attends and participates at various levels, with formal/informal complaint meetings, administrative hearings, Weingarten meetings, grievances, appeals, Notice of Adverse Action, State Personnel Board hearings, Public Employment Relations Board hearings, Non-Retention, Reconsideration, Coleman Hearings, Meeting-&-Confer sessions, Arbitrations, and other due process activities. QUALIFICATIONS: Required Skills Bachelor's degree from an accredited college or university in public administration, human resources management, business administration, psychology or other closely related fields, or an equivalent combination of work experience AND a minimum of 5 years in a responsible Human Resources position or related field with progressive levels of experience and responsibility. Working knowledge of Human Resources policies, procedures, and best practices. The candidate must have a proven ability to multi-task, prioritize, organize, and complete multiple competing priorities, projects, and meetings, while meeting deadlines; strong working knowledge of human resource regulations, and bargaining agreements; ability to conduct effective and detailed investigations, including experienced interviewing skills; strong professional business writing skills, evidenced through attention to detail and clarity. Ability to analyzed and incorporate relevant policies, procedures and processes, coupled with the ability to interpret Memorandums of Understandings, federal and state laws, standard human resources policies and procedures; highly organized and results oriented; excellent planning, coordinating, and organizing skills; strong working knowledge of office computer technology and software applications, including Microsoft Office, Outlook, Word, PowerPoint, Excel, spreadsheet preparation and pie charts/graphs, ability to operate basic office equipment, such as copiers, scanners, etc. and proven ability to review data, analyze, provide findings, and make sound recommendations including big-picture considerations is required. Proven ability to interact and adapt to a diverse population with diverse personalities and positions on campus with polish and professionalism; advanced levels and use of Business English protocols in all verbal and written interactions while delivering excellent customer service; ability to be gracious even during tense, trying and/or challenging interactions; strong individual contributor and collaboratively in teams; Ability to demonstrate sensitivity and confidential at all times is required. PREFERRED EXPERIENCE AND COMPETENCY: • Experience working in the California State University system or equivalent higher education system. • Work experience in a Collective Bargaining environment working directly with union officers. • Experience with conducting impartial workplace investigations and detailed report writing in the public sector. • Customer- focused, manage complexity, action orientated, resourceful, collaborative, interpersonal savvy, manages conflict, nimble learning, situational adaptability, self-awareness, and continuous improvement and strategic mindset. BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 2 Classification Salary Range: $4,742 - $9,149 per month Anticipated Hiring Range: $4,742 - $6,211 per month Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Recruitment Closing Date: Open Until Filled THE DEPARTMENT Counseling and Psychological Services (CAPS), is one component of the Student Health and Wellbeing Cluster within the Division of Student Affairs. This cluster stresses the University's commitment to preventative and holistic approaches to wellbeing in support of students and the institution's mission and strategic plan. In addition to CAPS, this cluster includes Student Health and Wellness Services (SHW), the Disability Resource Center (DRC), Survivor Advocacy Services (SAS) and the Integrated Care Network (INC). As a part of the cluster of Student Health and Wellbeing, CAPS mission is to advance the academic and personal success of Cal Poly Pomona students by promoting community wellness, removing psychological barriers, facilitating self-awareness, and cultivating personal strengths through providing culturally relevant mental health services. DUTIES AND RESPONSIBILITIES Evaluation, Diagnosis, Treatment & Follow-Up The Psychiatric Nurse Practitioner performs medical/psychiatric evaluations and provides care for students with psychiatric disorders. Interview and consult on urgent cases when requested to do so by Student Health and Wellness or Counseling and Psychological Services staff. Assist in the disposition of patient care cases. Prescribes and monitors psychotropic medications, advising patients of potential benefits and side effects and providing instruction on drug administration and actions to take in the event of side effects. Orders lab tests as appropriate. Supplies ongoing treatment and follow-up as appropriate. Offers consultation to Student Health and Wellness and Counseling and Psychological Services providers on management of uncomplicated psychiatric disorders. Provides presentations to Student Health and Wellbeing Cluster on psychiatric disorders as needed. The incumbent collaborates directly with Counseling and Psychological Services and Student Health and Wellness for an interdisciplinary approach to mental health cases. Assures appropriate management of psychiatric cases, which may include assuming overall management of challenging clinical cases under the guidance and lead of the psychiatrist. Responsible for assuring continuous and ongoing quality, accessibility and safety of psychiatric services to the students. The incumbent maintains professional standards of documentation by utilizing the electronic medical record. Note records need to be consistent with state laws and ethical standards. Notes must be succinct, legible and accurate and completed in a timely fashion. Informed consent is obtained and documented where applicable. Medication allergies and side effects are documented appropriately. Initial intake, closing summaries, referral forms and other required documents are completed appropriately. Some evening and weekend hours may be required to address university community needs. Psychoeducation & Consultation Provide education to students and their families (with proper releases to disclose information) on prescribed medications to ensure medication adherence. Consult and serve as a resource for other treatment staff on psychopharmacology and medical aspects of student care (may include in-service trainings to Student Health and Wellness, Counseling and Psychological Services, Integrated Care Network, and Disability Resource Center staff.) Provide consultation to family members, faculty and staff regarding students who are distressed or experiencing psychiatric disorders. Crisis Intervention and Follow-up Provide expertise to the university community regarding issues that affect the educational, velopmental, and psychiatric wellbeing of students; assist as needed during crisis interventions in student health and wellness and CAPS. This may include identification and implementation of case management strategies, situation assessment and management, facilitation of care and appropriate disposition is emphasized. Collaborates with the Integrated Care Network to conduct a needs assessment to identify the type of support a student may need when returning to campus after a 7+ days leave of absence (ie. interim suspension, hospitalization, illness, etc). Administrative Duties In collaboration with the psychiatrist, contributes to the establishment of policy regarding psychiatric diagnosis, treatment, referral, confidentiality, release of information to and from outside professional sources, record keeping and any other issues affecting standards of practice for psychiatry. Contributes to review of mental health records according to departmental standards, policies and procedures, quality of care issues and QI studies. Schedule to be determined in conjunction with the Counseling and Psychological Services Director to best meet the needs of the CPP student population. Within the Student Health Center building communicates with Student Health Director and Psychiatrist as appropriate to ensure safety related to psychiatric patient issues which may impact patient care and safety and contributes to their resolution. Works closely with the Lead Physician and Psychiatrist in the Student Health Center. Reports to the Director of Counseling and Psychological Services or designee on all issues which may impact mental health client care and safety and contributes to their resolution. Serves on University's committees as needed. Hours of operation are Barn to 5pm Monday through Friday and may include some evenings in the event of a clinical emergency. QUALIFICATIONS Three (3) years of progressively responsible experience as a Registered Nurse. Comprehensive knowledge of advanced nursing care principles, methods and procedures. Specialty training in Psychiatry and experience working as a psychiatric mental health nurse practitioner. Strong experience working with a diverse population and a wide range of psychiatric diagnoses in an outpatient setting. Ability to work independently in assigned specialized area according to broad guidelines and practices established by a physician/psychiatrist. Ability to conduct diagnostic examinations and to treat both chronic and episodic mental health disorders. Ability to assess patient needs and recommend next steps. Ability to observe and record unique symptoms and behaviors. Ability to plan, organize and provide consultation to other health providers. Ability to partner, collaborate and create relationships with colleagues with diverse multidisciplinary backgrounds and needs, such as clinical, community, campus and administrative leaders. Effective oral and written communication skills; Ability to remain calm and take action in crisis/emergency situations; ability to initiate, develop organize and follow-through on projects; Ability to identify and work independently and collaboratively with others. PREFERRED QUALIFICATIONS -Registered Nurse with a master's degree from an accredited college or university. -A minimum of two years of experience working as a mental health nurse practitioner with a diverse population of Transition Age Youth. -Specialty training in Psychiatry. -Experience and strong interest in working with college and university students. -Bilingual Skills pertinent to CPP students and international students (Spanish, Vietnamese, Korean). -Excellent interpersonal, verbal, and written communication skills. -Demonstrated ability to prioritize and manage a variety of clinical duties as part of a multi-disciplinary team. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: CSUEU Unit 9 Classification Salary Range: $4,693 - $8,489 per month Anticipated Hiring Range: $4,693 - $5,800 per month Recruitment Closing Date: December 21, 2020 *A COVER LETTER IS REQUIRED FOR THIS POSITION* THE DEPARTMENT The College Budget Analyst position is located within the College of Environmental Design (ENV) Dean's office. One of eight academic colleges within the University, ENV offers undergraduate and graduate degrees in Architecture, Landscape Architecture, and Urban and Regional Planning; graduate degrees in Regenerative Studies and Interior Architecture; and undergraduate degrees in Art (Visual Communication Design and Art History). The College also operates the W. Keith and Janet Kellogg University Art Gallery, the Don B. Huntley Art Gallery, the ENV Art Collections and Archives, the Neutra VDL House, an Instructional Services Bureau, an Architecture Fabrication Lab, a Model Shop, and a Print Lab Service Bureau. For further information about ENV, please see env.cpp.edu/ DUTIES AND RESPONSIBILITIES The Senior College Business Analyst is responsible for budget administration, planning, and fund management for the College of Environmental Design. The position projects income and expenditures; prepares periodic status reports, including analysis of current and projected College-wide General Fund budget; prepares as needed budget-related reports and requests; advises the Dean and Associate Dean on the availability of funds for special projects and programs, equipment, recruitment, etc.; recommends and makes adjustments to College and Department Budget allocation as appropriate, advises the Department Chairs on fiscal matters; provides budget-related assistance and guidance to Department Administrative Coordinators and other staff as needed; manages all accounts assigned to the College; oversees staff in posting of expenses and income to individual accounts as needed; reconciles and monitors balances; oversees grant and contract project income and expenditures; and prepares reports as requested for auditing purposes for accounts requiring unique reporting to funders. The incumbent will lead technical responsibility for monitoring Philanthropic Foundation, State, and Foundation budgets and programs; Researches, develops, and prepares necessary budget analysis and documentation for College meetings; briefs the Dean and Associate Dean on emerging budget-related issues. Notifies the Dean and Associate Dean of budget issues requiring immediate as well as long-term resolutions. Forecasts budget expenditures based on historical data and new trends with the goal of keeping the College solvent. Facilitates awarding, notification, and disbursement of internal awards for travel research/scholarly and creative activity as well as any other designated fund categories that emerged. Coordinates with the Office of Research and Special Projects and the Foundation as needed to facilitate awarding and distribution of grant monies from external funders; Facilitates purchasing of equipment for faculty from start-up funds; purchases other supplies for college faculty and staff with Philanthropic Foundation, Foundation, or State funds using requisitions or purchasing cards as needed; reconciles Philanthropic Foundation, Foundation, and State purchasing card statements. The incumbent will develop and monitor College-wide projected temporary hires, including salary projections. Budget sufficient funds for promotions, range elevations, equity increases, temporary faculty entitlements, etc; Prepares contracts, tracks, and maintains records for all adjunct faculty hires. Oversees Dean's Office staff in copying and filing records. Budgets sufficient funds for tenure-track faculty searches and subsequent hires. Budgets sufficient funds for staff reclassifications, in-range salary increases, new positions, etc; Lead student assistants on budget-related work assignments. The incumbent will collaborate with ENV administrators, faculty, and staff to identify data related needs and goals; develops processes to fill these needs and accomplish these goals by gathering accurate data, developing methods to sort, analyze, and manage data; preparing data in documents and executive summaries; and updating and manipulating data to develop useful comparative information that can be displayed in various formats; Collaborates with University data managers to ensure College data is accurately recovered and reconciled; makes recommendations for data system improvements; develops and maintains faculty databases; streamlines data collection tools; organizes the collection and structuring of data in preparation for annual reports; prepares related reports and necessary correspondence; develops data-related business processes, standards, and procedures; provides initial troubleshooting of financial systems problems and participates in the design and installation of data systems upgrades and required testing and verification of results. Provides support, guidance, and training for other employees on all data matters related to the College's solvency. The Senior College Budget Analyst serves as a resource person on matters related to budget issues to the College. Participates in the development of grant and contract budgets. Acts as a standing committee member on any College budget and research committees. Participates as an active member of any college scholarship committee to ensure that funds are appropriately awarded, and the awards process is completed. Participates with the Dean and Associate Dean in the College's and the Dean's Office budget development meetings. Represents the College at meetings requested by the Dean or Associate Dean; Creates and maintains documents for faculty computer refresh program. Work with IT for purchases. Other duties as assigned. Prepares Payroll Certification Report for payments. Reconciles absences against Leave Activity and Balances (LAB) reports. Collects and files absence documents. Runs and saves HR report for POM0l and audit for anomalies. Runs and saves HR report for PCR0l. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED QUALIFICATIONS It is preferred that the incumbent demonstrate expertise in CSU and CPPF budget and accounting policies and procedures, with substantial insight into the reasoning behind policies and practices; demonstrated experience with CPP and CPPF financial and human resources databases; knowledge of faculty, staff, and MPP positions and types of appointments. Degree, certification, or background in accounting, finance, and budgeting. Demonstrated ability in data management and systems. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Part Time
Description: Type of Appointment: Part-Time, Probationary Collective Bargaining Unit: Union of American Physicians & Dentists (UAPD) - Unit 1 Classification Salary Range: $12,819 - $24,950 per month Anticipated hiring range: $12,819 - $16,863 per month Work Schedule: Monday - Friday: 8:00 a.m. - 5:00 p.m. Summer Work Schedule: Monday - Thursday: 7:00 a.m. - 6:00 p.m. *May include some weekends and evenings to address university community needs. This position is Open Until Filled Initial Review Date: March 25, 2021 THE DEPARTMENT: Counseling and Psychological Services (CAPS), is one component of the Student Health and Wellbeing Cluster within the Division of Student Affairs. This cluster stresses the University's commitment to preventative and holistic approaches to wellbeing in support of students and the institution's mission and strategic plan. In addition to CAPS, this cluster includes Student Health and Wellness Services (SHW), the Disability Resource Center (DRC), Survivor Advocacy Services (SAS) and the Integrated Care Network (INC). As a part of the cluster of Student Health and Wellbeing, CAPS mission is to advance the academic and personal success of Cal Poly Pomona students by promoting community wellness, removing psychological barriers, facilitating self-awareness, and cultivating personal strengths through providing culturally relevant mental health services. DUTIES AND RESPONSIBILITIES: EVALUATION, DIAGNOSIS, TREATMENT & FOLLOW-UP - Performs medical/psychiatric evaluations and provides care for students with psychiatric disorders. Interview and consult on urgent cases when requested to do so by Student Health and Wellness or Counseling and Psychological Services staff. Assist in the disposition of patient care cases. Prescribes and monitors psychotropic medications, advising patients of potential benefits and side effects and providing instruction on drug administration and actions to take in the event of side effects. Orders lab tests as appropriate. Supplies ongoing treatment and follow-up as appropriate. Offers consultation to Student Health and Wellness and Counseling and Psychological Services providers on management of uncomplicated psychiatric disorders. Provides presentations to Student Health and Wellbeing Cluster on psychitaric disorders as needed. - Collaborates directly with Student Health and Wellness and Counseling and Psychological Services for an interdisciplinary approach to mental health cases. Assures appropriate management of psychiatric cases, which may include assuming overall management of challenging clinical cases. - Responsible for assuring continuous and ongoing quality, accessibility and safety of psychiatric services to the students. - Maintains professional standards of documentation by utilizing the electronic medical record. Note records need to be consistent with state laws and ethical standards. Notes must be succinct, legible and accurate and completed in a timely fashion. Informed consent is obtained and documented where applicable. Medication allergies and side effects are documented appropriately. Initial intake, closing summaries, referral forms and other required documents are completed appropriately. Some evening and weekend hours may be required to address university community needs. CONSULTATION - Provide psychiatric consultation to Student Health and Wellness clinicians (physicians, nurse practitioners, physician assistants) and Counseling and Psychological Services center professionals (including senior staff clinicians, care coordinators, interns and other trainees) on management of uncomplicated psychiatric disorders. Meet with Counseling and Psychological Services staff for clinical meeting and provide consultation on psychiatric care of students. Work to optimize documentation of mental health care in the electronic medical record. - When clinically appropriate consults with Student Affairs administrators, academic, professional and departmental advisors, and to staff of other campus departments when there are psychiatric concerns or emergencies involving students. - This may include identification and implementation of case management strategies, situation assessment and management, facilitation of care and appropriate disposition is emphasized. Collaborates with the Integrated Care Network to conduct a needs assessment to identify the type of support a student may need when returning to campus after a 7+ days leave of absence (ie. interim suspension, hospitalization, illness, etc). ADMINISTRATIVE/OTHER - Contributes to the establishment of policy regarding psychiatric diagnosis, treatment, referral, confidentiality, release of information to and from outside professional sources, record keeping and any other issues affecting standards of practice for psychiatry. - Contributes to review of mental health records according to departmental standards, policies and procedures, quality of care issues and QI studies. Schedule to be determined in conjunction with the Counseling and Psychological Services Director to best meet the needs of student population. Within the Student Health Center building communicates with Student Health Director as appropriate to ensure safety related to patient care as needed. all issues which may impact patient care and safety and contributes to their resolution. Works closely with the Lead Physician in the Student Health Center. Reports to the Director of Counseling and Psychological Services or designee on all issues which may impact client care and safety and contributes to their resolution. Serves on University's committees as needed. - Hours of operation are 8am to 5pm Monday through Friday and may include some evenings in the event of a clinical emergency QUALIFICATIONS: Graduation from a medical school and completion of one or more residency programs and/or fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME) or equivalent in a specialty appropriate to their assigned specialty duties. Thorough knowledge of and the ability to effectively and efficiently apply the principles and methods essential to the diagnosis and treatment of medical and/or mental health disorders within the scope of the assigned specialty; and understanding of community resources for referral of medical and/or mental health care and treatment in the specialty beyond the scope of the Student Health Center or Counseling Services practice. Knowledge of local, state, and national laws and regulations pertaining to the medical field and the assigned specialty; thorough knowledge of applicable professional ethics standards and patient privacy; ability to serve as a mentor and resource consultant for other health center or Counseling Services personnel; and the ability to establish and maintain effective working relationships with a variety of medical practitioners and specialists, as well as students, administrators, staff and faculty. Must possess a valid license to practice medicine in the State of California; current board certification in an American Board of Medical Specialties (ABMS) or American Osteopathic Association (AOA) specialty or subspecialty appropriate for their assigned specialty duties; a valid Drug Enforcement Agency (DEA) registration and number for prescribing controlled substances; and a current cardiopulmonary resuscitation and automated external defibrillator (CPR/AED) certification as appropriate for the assigned duties. PREFERRED EXPERIENCE: Strong interest in working with college age patients. Excellent interpersonal, verbal, and written communication skills. Demonstrated ability to prioritize and manage a variety of clinical duties as part of a multi-disciplinary team. BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 17, 2021
Full Time
Description: The Procurement Services Department is searching for a Lead, Procurement! This individual will be experienced in strategic sourcing, process efficiencies, and data/spend analytics. In addition, this role will lead a team that will provide a strong collaborative approach and this role will establish new and revised policies and procedures prescribed by California State Statutes and Codes. Come join Cal Poly Pomona in this lead opportunity and review the job announcement below! DUTIES AND RESPONSIBILITIES • The Lead, Procurement works as a liaison with the University and to collaborate across Procurement, including Purchasing, Contracts Administration, Asset Management, and Systems / Process Improvement. • Acts as the subject matter expert and represents the University when coordinating matters with representatives of the Chancellor's Office, other California State University campuses, the University of California system and the State of California as they relate to purchasing, contracts, process efficiencies, and all legal and mandatory requirements. • Supports sourcing initiatives and develops strategies to ensure products or services ordered are delivered on time, at the right quality, and optimal costs. • Develops policies and methodologies for sourcing new products or services, approving vendors, and establishing sourcing category strategies, in close collaboration with business partners. • Collaborates with internal business partners to understand demand and supplier trends, and analyzes financial information related to total cost of ownership to identify opportunities for improvement and cost savings/reductions consolidating like needs across the University or determining and joining shared service efforts for system-wide participation in services and supplies contracts. • Proactively identifies opportunities to consolidate vendors and partner with colleagues to set purchasing standards to improve negotiations and reduce the total cost of ownership for products and services. • Demonstrates strong leadership skills through the ability to influence, collaborate, motivate and challenge people to implement strategies, achieve objectives, and demonstrate core values. • Mentor, evaluate and motivate purchasing professionals to develop, set objectives, and monitor the status of achieving those objectives. Mentor, evaluate and motivate purchasing professionals to develop, set objectives, and monitor the status of achieving those objectives. • Experiences with interpretation of and compliance with laws and principles in government purchasing and contracting through the State Administrative Manual, State University Administrative Manual, Education Code, Government Code, and the Chancellor's Office requirements. • Proactively identifies and supports improvement of processes related to Procurement, such as Requisition to Purchase Order cycle, purchasing cards, including the tools & enablers such as IT systems. QUALIFICATIONS • Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED QUALIFICATIONS • Demonstrated record of procurement management experience with a combination of the following: purchasing, strategic sourcing, supply chain, logistics, supplier quality, procurement systems, contracts, and administration. Graduation from a four-year college or university in business administration, accounting, public administration, supply chain management, operations or related field and MBA preferred. • Higher education and/or public agency experience preferred. • Certified Purchasing Manager (CPM) or other professional certification. • Experience with setting targets and achieving key performance metrics, such as cost savings. • Experience and knowledge of contemporary procurement and contract management practices. • Strong analytical and quantitative skills. • Working knowledge of enterprise procurement systems, such as PeopleSoft, SAP, and Oracle. • Excellent communication and interpersonal skills. Strong leadership skills, including previous experience supervising others. • Experience with organizational development, including training and skills development. • Successful application of continuous improvement tools and methodologies. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Apr 03, 2021
Full Time
Description: Manager, Employee & Organizational Development & Advancement/HR Operations Type of Appointment: Full-time, Management Personnel Plan (MPP II) Salary Range: Commensurate with Qualifications and Experience Recruitment Closing Date: Open Until Filled First Review: April 23, 2021 REQUIRED (All candidates must submit the following) An on-line application A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement A current résumé or curriculum vitae Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. ABOUT THE DEPARTMENT EODA/HR Operations is located within the Division of Administrative Affairs and is committed to recruiting, retaining and developing the most talented, productive and engaged employees for Cal Poly Pomona. By selecting the right people and developing their potential, employees strengthen their commitment, skills and knowledge which builds a more productive and engaged workforce, therefore increasing motivation to improve performance that promotes a feeling of value and reduces employee apathy and turnover. DUTIES AND RESPONSIBILITIES The Manager, Employee & Organizational Development & Advancement (EODA)/HR Operations will possess knowledge of campus accounting policies and procedures; review and analyze budgetary request/changes and makes definitive recommendations and participates in organizational studies relating to division staffing plans and operating budget; be responsible for preparing the EODA/HR Ops budget for presentation for the Sr. AVP, EODA/HR Ops.; work closely with departmental managers to identify and resolve problems and updates the AVP, EODA on budget issues as appropriate; manage multiple funding sources and determine appropriate funding source for expenditures; staff reimbursements, invoices, etc., for routine department activities as well as special events and committee budgets; maintain accounting records for department funds, programs, or activities involving multiple transactions; maintain fiscal records, including budget forms, position status reports, disbursement vouchers, requisitions, purchase orders, and invoices, etc.; monitor usage of department credit cards and processes monthly balance/summary reports; review position requests and recommends solutions to position and/or funding issues; establish new positions, manages position numbers and creates position descriptions; and process budget transfers, journal entries, billing, requisitions, purchase orders. The incumbent will perform a variety of administrative, operational, research, and analytical duties in support of departmental activities; collect performance metrics from each functional unit and present in a visually appealing format (e.g. information graphics) on a monthly and quarterly basis; produce annual report that reflects EODA performance for the year; include information that tracks current state to future state, include prior year comparisons where appropriate, and provide projections on new programs and services and their impacts on the broader campus community; track inaccuracies, mistakes, to ensure they are trending downward; compare them to service level agreement and inform Sr. AVP, EODA/HR Ops.; analyze service failures and make recommendations to prevent future failures; work with department to initiate their service recovery plan and rebuild relationships with affected units; work effectively with a wide variety of staff, faculty, administrators; exercise discretion in confidential personnel matters and to protect confidentiality in all appropriate matters; be skilled in coordinating programs by determining timing, place and sequence of actions necessary to accomplish goals and meet deadlines; keep abreast and inform Sr. AVP, EODA/HR Ops of what projects are on and off track; perform a variety of administrative, operational, research, and analytical duties in support of departmental activities; collect performance metrics from each functional unit and present in a visually appealing format (e.g. information graphics); produce annual report that reflects EODA performance for the year; and include information that tracks current state to future state, include prior year comparisons where appropriate, and provide projections on new programs and services. The incumbent will collaborate with the HR Policy Analyst and Audit Readiness to ensure systemwide and local HR polices are being properly implemented and adhered to in each unit; conduct informal audits throughout the year to ensure EODA/HR Ops maintains compliance with the most up to date policies including but not limited to, CAN RA, COi, recruiting policies, personnel files, level 1 security, accessibility, etc.; in conjunction with the HR Policy Analyst and Audit Readiness, coordinate/oversee the completion of Conflict of Interest data reporting; advise CPP's Filing Officer's designee on issues that arise; and assist the HR Policy Analyst and Audit Readiness to centralize and maintain up to date policies. The incumbent will provide compensation recommendations and requests for MPP III's and above; balance equity, market pricing, and any additional factors that may impact compensation; be able to provide data and supporting factors for compensation decisions; produce equity reports for compensation using PayFactors; oversee the completion of salary surveys; conduct a training presentation for new managers quarterly on compensation/classification procedures as well as an overview of the analysis process. The incumbent will write job descriptions on behalf of Sr. AVP, EODA/HR Ops and assist when possible for the EODA/HR Ops leadership team; research, write, and provide information for Cabinet presentations; identify communications needs; implement and manage communication strategy; at weekly management meetings, provide information about outgoing communication to the leadership team and prepares them action where appropriate; and create communication that builds our brand and further enforces excellence. MINIMUM QUALIFICATIONS Bachelor's degree or equivalent combination of education and experience AND 5 years of progressively responsible experience in human resources or other business analyst role; experience as an HR Generalist or business unit analyst with specific experience in operational planning and strategy, compensation, budget, dashboards and customer service; proven management skills within Human Resources or business strategy; ability to analyze data and make data-driven recommendations; excellent problem-solving and decision making skills; excellent written and verbal communication skills; excellent customer focus; takes initiative; continuous improvement; ability to analyze complex compensation and employment-related issues and recommending action; ability to learn, interpret, and apply a wide variety of policies and procedures; knowledge of current employment laws; excellent interpersonal skills; experience in designing and implementing work processes and procedures; ability to work with shifting and deadlines and workload; ability to independently research and recommend solutions to unique issues; and the ability to integrate bargaining unit provisions into procedures, as they apply. PREFERRED QUALIFICATIONS Master's degree in business, human resources, or other related field; 7 years' experience in an HR organization with management experience; possession of any of the following certifications: SHRM-SCP, PHR, Compensation and Classification Certification, Budget and Finance Certification, and Business Strategy Analyst Certifications is preferred. APPOINTMENT AND SALARY Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits. CLOSING DATE AND HOW TO APPLY Review of complete applications will begin April 23, 2021 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job ID # 63098. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Mar 22, 2021
Full Time
Description: About Our Team The Division of University Advancement's primary purpose is to enhance the private support and awareness of the campus. University Development manages comprehensive fundraising programs, events, and activities that encourage the engagement of alumni, friends, parents, corporations, and foundations. Collectively, the Division works to develop relationships that lead to increased involvement with the University and ultimately increased financial resources that support students. University Advancement also manages the operational, financial and volunteer requirements of the Cal Poly Pomona Philanthropic Foundation. Who We're Looking For: Cal Poly Pomona is seeking a disciplined yet creative professional who will help advance the Don B. Huntley College of Agriculture's innovative programs which include urban and community agriculture, plant-based nutrition research, and apparel production technology - just to name a few! This seasoned development officer will have a strong background in securing philanthropic gifts, developing stewardship strategies, and cultivating long-term relationships with donors and prospects. Excellent interpersonal skills, flexibility, ability to multi-task, and experience in Higher Education - as well as knowledge of the agricultural industry is a plus! Key Responsibilities Plan and implement a successful major gift development program for the Don B. Huntley College of Agriculture • Working with the Dean of the Don B. Huntley College of Agriculture and reporting to the Senior AVP for University Development, develop and implement a strategic plan that identifies the resource needs of the College and articulates DOD activities assigned to meet College developmental goals. • Research and prepare materials for face to face cultivation and solicitation of assigned prospects. Provide stewardship to existing donors and friends to keep them informed of key priorities and activities for both the College and the University. • Travel as appropriate to meet with prospects and donors as part of a strategic plan of development for each of those individuals and work to establish relationships with area employers, corporations, and foundations, and pursue funding opportunities (via asks and proposal submissions) whenever possible. • The SDOD will work with colleagues on and off campus to cultivate and secure major gifts. The DOD, in conjunction with campus leadership, may undertake some of the activities typically part of a capital campaigns (major donor prospecting, screening, contact, etc; the development of volunteer development committees; and segmenting fundraising activities in order to determine various naming and recognition opportunities). • On a weekly basis, integrate College development activities with university-wide advancement programs and assets, including Alumni Affairs, Prospect Research, Gift Processing, Annual Fund activities, Planned Giving, university events, foundation and corporate outreach, and the like. Work as a team with other college staff focused on development objectives. University Advancement and Campus-Wide Participation. • The SDOD is a vital member of the University Advancement team. As a development professional, the SDOD will work with advancement colleagues to envision campus-wide development goals, initiatives, events, campaigns, and protocols. • In addition to providing primary focus on the development objectives and needs of the college, the SDOD will assist with general university donor cultivation, solicitations, and stewardship. In this regard, the SDOD will actively participate with the university advancement team to attract additional campus support important for all colleges, schools and programs, such as support for scholarships, technology acquisition, capacity-building, marketing and outreach, and support for areas of greatest need. Minimum Qualifications • Bachelor's Degree from an accredited university • Minimum seven (7) years experience as a development professional. Demonstrated participation in a development/advancement organization (CASE, APRA, NSFRE, AFA etc.). • Excellent oral and written communication skills required effectively with a variety of constituents, including high-profile leaders. • Ability to establish and maintain effective working relationships, on and off campus, serving in a leader role, and a liaison /representative of the College, Division, and the university. • Must demonstrate accepted business and professional etiquette in all dealings with constituents and colleagues. Preferred Qualifications • Advanced degree preferred • Familiarity with contemporary state and national issues and trends related to agriculture in a university environment. • Experience working in a higher education or non-profit setting preferred. • Demonstrated participation in development/advancement organizations such as CASE, APRA, NSFRE, and AFP. Certified Fund Raising Executive credential preferred. Why Join Us? • Anticipated hiring range: $115,000 - $120,000 per year • Excellent benefits • CalPERS Retirement Plan • Educational benefits for qualifying dependents • Income protection benefits • Paid leave programs • Fee Waiver program To see the full job description and to apply for this role, visit our CPP Careers at: https://www.cpp.edu/jobs/index.shtml For questions regarding this position or the benefits of joining Cal Poly Pomona University, please contact me at: jigungon@cpp.edu. Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. Closing Date/Time: Open until filled
California State Polytechnic University Pomona 3801 West Temple Avenue, Pomona, CA 91768, USA
Mar 20, 2021
Full Time
Description: *Evenings and Weekends as required Along with a completed application, resume, and cover letter, we are asking applicants to upload a finding aid or writing sample that they have worked on for review. THE DEPARTMENT: The Special Collections and Archives unit of the University Library collects, organizes, and preserves Cal Poly Pomona's rare books and archival collections for use by current and future researchers. These unique interdisciplinary collections center around themes relevant to the mission of the university and the history of the region. Available to researchers from the university and general community, a key part of our mission is to engage researchers of all levels and promote learning, discovery, and scholarship. Taking pride in our role of preserving the history of these areas, we actively collect and welcome scholars from around the world on an annual basis. DUTIES AND RESPONSIBILITIES: Under the general supervision of the Department Chair/Head of Special Collections and Archives, the Special Collections and Archives Coordinator's primary role is to oversee the day-to-day operations of the Special Collections and Archives unit. This includes overseeing the unit's archival processing and public services efforts, as well as serving as the lead for the unit's library services specialists and student workers. Collection Processing and Support: • Oversees and leads archival collection processing by library services specialists and student assistants, including intellectual description and physical/digital arrangement of collections, regardless of format, utilizing the unit's archival management systems (ArchivesSpace and Preservica). • Develops findings aids for archival collections and leads digitization efforts for the unit's digital collections. • Oversees staff, student workers, and interns during the processing and finding aid creation; creates finding aids/digital collections and uploads newly completed and revised finding aids to the Online Archive of California and other union catalogs as appropriate. • Participates with faculty and Special Collections staff in ongoing collection preservation activities, including monitoring the physical and digital condition of materials. Public Service: • Oversees the staffing and coordination of service hours for the Special Collections and Archives reading room. • Maintains and creates user policies and procedures and works as part of the reader services team in Special Collections and Archives to assist researchers with ready reference, informational and directional questions; answers more specialized research questions as appropriate, and refers others to team members as necessary; tracks usage statistics in department databases and runs monthly usage reports; may engage in donor relations. Staff and Student Assistant Coordination: • Oversees the work of staff members and leads interviewing, scheduling, and training of unit student employees. • Develops and submits the annual student employee budget for approval and monitors spending levels. • With consultation from the Head of Special Collections and Archives and the HEERA manager (Senior Director, Library Operations & Development), establishes, maintains, and enforces procedures for student employees in the unit. • Maintains student employee attendance records; reviews and approves monthly student payroll documentation. Research, Writing, Exhibit Coordination, Professional Development and Other Duties: • Prepares library publications such as LibGuides on archival and rare book collections. • Assists in writing grant applications for preservation and dissemination of Special Collections materials. • Assists with developing concepts and plans for exhibits in consultation with the library faculty and staff. • Attends appropriate conferences and workshops to learn new skills and promote the department and collections as budget allows. • Participates in oral history projects. Keeps abreast of current trends and best practices in the archival field. Serves on library and university committees as time allows. QUALIFICATIONS: • High School diploma or equivalent. • Two (2) to (3) three years of related Library and/or clerical experience or an equivalent combination of experience and education. • Comprehensive and in-depth knowledge of library operations in assigned library unit(s) or department and its relation to overall library operations. • Comprehensive and in-depth knowledge of assigned unit's or department's principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems. • Thorough knowledge of library collection itself, its organization, and classification schemes. • Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to assigned functional area, including expertise in searching strategies. • Comprehensive knowledge of institution's and library's policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics. • Comprehensive knowledge of national standards and resources pertaining to library operations, including the ability to source and interpret information from such resources. • Comprehensive knowledge of national and institutional standards pertaining to copyright and intellectual property protection and the ability to apply this knowledge to ensure full compliance with legal requirements. • Expertise in most aspects of the library's automated and on-line catalog systems, including database maintenance functions. • Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information. • In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting. • Comprehensive knowledge of all aspects of lead work direction and campus human resource and payroll policies and procedures. PREFERRED EXPERIENCE: • A degree from an accredited university in related field with coursework in archival theory and practice with two years of successful experience in a special collections department or archives. • Thorough knowledge of archival processing, especially arrangement and description of collections. • Strong commitment to public service, and the ability to understand and apply Special Collections policies and procedures with accuracy, discretion, and flexibility in a variety of situations. • Skill in instructing others in the use of finding aid discovery systems and collections. • Ability to provide support, assistance, and consultation to librarians, staff, administrators and researchers. • Ability to interact with all levels of patrons and campus personnel. Ability to recommend and provide feedback on policies, procedures, and operational changes. • Thorough knowledge of archival management systems such as ArchivesSpace or similar, catalog search techniques, and location and holding information. Thorough knowledge of finding aid creation; thorough knowledge of record formats such as MARC, EAD, and Dublin Core. • Knowledge of archival and library terminology, bibliographic standards, and reference databases. • Ability to articulate ideas clearly and concisely in both verbal and written form. Must possess good interpersonal skills. • Ability to learn new software related to archival processing, collection management, finding aid creation and dissemination, and collection usage. • Good organization and problem-solving skills, as well as attention to detail. Ability to meet deadlines. • Ability to work independently using relevant knowledge to determine the best course of action, and to maintain progress on multiple projects without supervision concurrently. • Knowledge of main collection areas (Pomona Valley, California wine industry, campus history, and equine history). • Good interpersonal skills. Evidence of commitment to public service and the ability to work collaboratively with a variety of staff, faculty, administrators, and researchers. • Experience with electronic records management, institutional archives, and oral histories. • Previous supervisory experience. BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled