Posting expires: August 1, 2024 Salary range: $50,668 - $84,519 DUTIES AND RESPONSIBILITIES The budget analyst sr. for Office of Water Treatment and Reclamation (OWTR) Administration is responsible for the analysis and maintenance of the entire OWTR budget will be responsible for conducting analysis; interpreting rules and regulations; performing general budget and administrative functions; conducting training; preparing reports; and processing associated paperwork.
PROVIDE ADMINISTRATIVE SUPPORT DURING THE OWTR INVOICING PROCESS This position will demonstrate a substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas.
- Checks and verifies accounts payable records.
- Balances accounts receivable, accounts payable records.
- Creates and utilizes automated systems to input data, generate reports, conduct specialized research projects, and respond to inquiries.
- Provides analysis in budgeting process.
- Prepares outstanding accounts reports and gathers credit reference information.
- Maintains databases by entering, updating, and retrieving data as well as formatting and generating reports.
- Assists in resolution of outstanding invoice problems from past due accounts.
- Responds to inquiries from customers or external collection resources.
- Place calls or send messages to those with unresolved issues.
- Manage accounts payable using accounting software and other programs.
- Handling accounts payable for separate entities and vendors.
- Analyze workflow processes.
- Establish and maintain relationships with new and existing vendors.
- Ensure bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures.
- Contribute with the preparation of the fiscal year budget process.
- Maintain OWTR formal contract utilizations rates on PO’s.
- Compare purchase orders, prices, terms of payment and other charges.
- Meet with manager regarding budget maintenance and shortfalls.
DATA ANALYSIS - Receives assignments and plans for data collection and analysis for assigned departmental functions or activities.
- Designs custom reports and data displays for projects and standard report formats for ongoing functions based on organizational needs for information.
- Reviews assigned operating records and/or databases for quality.
- Identifies processes or reporting functions that do not provide the necessary level of completeness, detail, or accuracy.
- Designs standard report formats based on organizational needs for information.
- Retrieves and summarizes data from various information systems for inclusion into research or operating reports.
OTHER DUTIES - Provide administrative budget support to plant managers as needed.
- Provide administrative support to other OWTR administrative staff as needed.
KNowledge, SKILLS, and abilities - Solid understanding of financial and accounting practices, policies, and procedures.
- Skill in use of Microsoft Office, accounting software, databases.
- Good planning, organizational and communication skills.
- Ability to handle escalated issues.
- Ability to train more new employees and/or interns.
- Ability to compile simple reports.
- Ability to use independent judgment and discretion.
- Thorough knowledge of databases, reporting methods and formats and appropriate reporting languages.
- Skilled in operation of computers to retrieve data and prepare reports and presentations; in writing narrative reports; in communicating.
- Skill in leading groups and in speaking to groups.
- Ability to organize and present data in presentations and narrative reports.
- Ability to review data and identify data trends and/or inconsistencies.
Minimum Qualifications - Education and Experience Bachelor’s degree in finance, accounting, business/public administration (equivalent professional experience may be considered for substitution for the required degree on an exception basis)
3 years of experience in budget analysis or administration
Preferred Education & Experience Master’s degree in finance, accounting, business/public administration or related field and 3-4 years of related experience.
Licensures and Certifications None required.
Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Closing Date/Time: 2024-08-01
