Job Characteristics***OPEN & PROMOTIONAL JOB OPPORTUNITY***Administrative Clerk IIIThe City of Concord is currently accepting applications for Administrative Clerk III in the City Clerk's Office. This recruitment will also establish an eligibility list that may be used for other departments.
The City Clerk's OfficeThe City Clerk's Office supports the City's goal of transparency. Responsibilities include administering the City's Records Management program, coordinating and administering all activities of public meetings in compliance with the Brown Act and related Government Codes, managing and coordinating Council approved boards and commissions, ensuring compliance with the Political Reform Act and the Public Records Act, maintaining the City’s legislative history and Municipal Code, and conducting special and general municipal elections.
What you will be doing in this role:
The Administrative Clerk III p erforms highly technical and complex program activities at an advanced journey clerical and/or secretarial level, which may include light lead responsibilities depending on program assignment. Duties also include a variety word processing and typing, reception, proofreading, recordkeeping, and filing duties.
Administrative Clerk III's may work in a variety of departments throughout the City. The current vacancy in the City Clerk's Office focuses heavily on mail services responsibilities and tasks, researching documents, scanning and filing in accordance with the records retention schedule, coordinating bid openings, and processing city agreements for electronic signatures.
The ideal candidate:- Has strong customer service skills and enjoys working with people
- Can handle complaints with tact and professionalism
- Is a solution-focused problem solver who is proactive in the delivery of services
- Can multitask and prioritize their work effectively
- Has the ability to effectively collaborate with all internal staff and vendors
- Has proficiency with Microsoft Word, Excel, and Outlook
- Has knowledge of basic accounting principles
- Has strong oral and written communication skills
- Embraces, promotes and is guided by the City's Mission, Vision and Values
What we offer:
The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following:
- Participation in CalPERS pension, tiered based on date of hire
- A variety of health care plans or a cash-in-lieu benefit of $200 a month if waiving coverage
- City-paid dental insurance; employee-paid vision insurance
- Vacation accruals starting at 10 days per year, 12 days sick leave per year, and 11 paid holidays per year
- Generous tuition reimbursement program
- 457 deferred compensation plan
- Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs
- Life and disability insurance
- A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources
*Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at www.cityofconcord.org.
THE SELECTION PROCESS 1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org by the final filing date.
2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a written exam.
3. Candidates that pass the written exam will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 months.
Conviction History:
If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord.
Helpful tips when applying:- It is important to carefully read the complete job bulletin before submitting your application so you are aware of all requirements of both the position and the process.
- When preparing your application, consider reviewing the job announcement and classification specification so that you may emphasize work experience relevant to the position for which you are applying.
- Job duties should be an accurate reflection of the work you completed. Copying and pasting from your job description is not recommended as there may be duties listed that you did not perform.
- Answer all required supplemental questions completely and honestly. The information you put in the supplemental questionnaire must also be verified in your work history so if you say you have certain experience in the questionnaire, make sure we can see it listed in your job history as well so we know where you performed those functions and for how long.
Examples of duties include, but are not limited toPerforms research, record keeping, processing, and maintenance functions in regards to highly technical clerical assignments.Performs word processing and types drafts and finished documents of a variety of material from written or oral instructions, or transcription equipment, including correspondence, reports, charts and other material that may be technical and complex; may take shorthand at meetings.Composes routine correspondence from brief notes or oral instructions, referring to familiar sources for detailed information.Maintains logs, files, specialized information system data files, and other record keeping systems used in connection with work unit or departmental activities; gathers or researches information for compilation of statistical data or reports; monitors materials and supplies and maintains designated levels.Prepares reports where the information may be gathered from several sources or may be difficult to organize and compile.Performs various other clerical office activities, such as opening, sorting, and distributing mail; receiving and directing calls and visitors, and arranging for appointments and meetings.Proofreads typed or printed work and checks records and reports for grammatical construction, completeness, clerical, arithmetical, and typing accuracy, and for compliance with established standards and special instructions.May provide lead direction and training to a small group of full-time clerical employees; schedule jobs for processing; determine work priorities and methods; assist with performance evaluations of clerical employees.May be held accountable for an assigned program area such as preparing felony complaint packets and documentation, coordinating and producing citywide recruitment records, and coordinating fee registration procedures.May provide administrative support in departmental budget preparation and budget monitoring activities.For relief or training and orientation purposes, may be assigned clerical activities of other personnel.Assists in training and orientation of new employees in the work unit.Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City.Performs other work as assigned.
QualificationsKnowledge and AbilitiesWorking knowledge of modern office procedures and practices; of modern computer word processing, office, electronic mail and calendar software applications; of correct punctuation, spelling, and grammatical usage, together with a good vocabulary; of filing, indexing, and cross-referencing methods; of basic bookkeeping methods, and of the types and uses of common office materials and machines; or program area or technical activities to which assigned.
Ability to prepare and maintain accurate records and reports; to make simple arithmetical calculations; to perform both highly complex and routine clerical work; to pay close attention to technical detail while coordinating and performing multiple activities; to provide lead direction and training to others; to effectively schedule and coordinate activities pertaining to the work; to learn policies and procedures of the work; to work effectively under pressure and with frequent interruptions; to understand and carry out oral and written instructions; to effectively communicate orally; and to establish and maintain cooperative and effective relationships with those contacted in the course of work.
Education: Satisfactory completion of high school or the equivalent, supplemented by specialized clerical/or secretarial training.
Experience: Four years of clerical employment, including public contact and preferably including experience related to assigned program area, technical activities or directing the work of others. Related college training may substitute for experience provided there is at least two years of clerical or secretarial employment.
OtherSelected positions require a California Driver's License and satisfactory driving record as a condition of initial and continued employment.
The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees.
For a complete overview, click here .
Below is a brief listing of what the City offers:
- Dental & Vision Insurance
- Employee Assistance Program
- Health Insurance
- Holidays
- Life Insurance
- Pre-tax Savings Benefits
- Retiree Medical (3 levels based on date of hire)
- Retirement Program
- Short-term Disability*and Long-term Disability
- Social Security/Medicare
- Vacation & Sick Leave
*Not available for sworn personnel.
Closing Date/Time: 7/31/2024 11:59 PM Pacific
