Human Services Administrator

Job Summary

The current vacancy oversees the City's Homeless Prevention and Intervention Initiatives by providing important leadership, project management and supervision for the Homeless, Seniors and Disabilities Unit of the Human Services Division; develops and leads a range of partnerships between City, non-profit service providers, other community organizations and members of the public to ensure strong and effective coordination of services consistent with policies adopted by the City.

Plans, administers and oversees the City’s community development grant program to address human service needs. Manages grant funds supporting a variety of non-profit community programs and projects. Coordinates capital improvement projects and other special human service projects.

Representative Duties

Note: (Duties may vary depending upon assignment).

Organizes, coordinates and supervises the activities of the City’s community development grant program which includes preparation of requests for proposals, evaluation of proposals, and negotiation, implementation and monitoring of contracts with public, non-profit and/or private agencies in accordance with established City funding guidelines.

Supervises the work of staff engaged in the implementation of human service and community development programs/projects and in the preparation of grant applications and accompanying reports for federal, state, or local funding agencies.

Monitors community-based non-profit organizations; ensures proper management of grant funds; evaluates programs and provides technical assistance on program development, policies and procedures, program budget, documentation and data collection, program outcomes, and other administrative and fiscal areas.

Oversees federal, state and county funds ensuring proper fund allocation and budgeting; eligibility determination; environmental approvals; and compliance with federal, state and county regulations.

Directs staff and grant resources to address significant human service issues which includes recommending new or revised programs and policies. Develops and leads a range of partnerships between city and community-based non-profit organizations to ensure strong and effective programs.

Reviews and approves a wide variety of funding requests. Develops, issues and monitors subsequent funding commitments.

Plans and conducts complex and/or controversial administrative studies and related research including feasibility studies, needs assessment and program evaluations.

Maintains and prepares a variety of reports including financial reports and records

of program activities and statistics. Makes recommendations and assists in the preparation of the Human Services Division's annual budget, including revenues, expenses, capital outlay and capital improvement projects.

Makes presentations to the City Council, boards and commissions, management staff, public and non-profit agencies, task forces and other community groups.

Serves as a liaison between the City and local, state, and federal agencies, community groups, and organizations regarding Community programs and projects.

Identifies federal, state and local funding sources to address human service needs. Keeps abreast of federal, state and local legislation changes that may affect community programs and projects; recommends and make adjustments to relevant human service programs.

Selects, plans, evaluates and supervises the work of professional and clerical staff.

Performs other related duties, as assigned.

Requirements

(Knowledge, Skills and Abilities may vary depending upon assignment)

Knowledge of:

Principles and techniques of grant administration.

Human services program planning and development.

National and local human services trends.

Model programs.

Public sector financing.

Budget development and administration.

Non-profit management.

Federal, state and county regulations.

Program management and evaluation.

Grant writing.

Contract development and negotiations.

Supervisory principles and practices.

Staff development principles and strategies.

Effective customer service techniques.

Effective supervisory techniques.

Ability to:

Plan, supervise, and coordinate the activities of a program.

Conduct research, analyze information and make recommendations.

Prepare analytical and financial reports.

Interpret and apply policies, laws and regulations.

Develop and implement policies and procedures.

Communicate effectively, both orally and in writing.

Prepare and present clear and concise oral and written reports and recommendations.

Select, train and supervise a staff.

Motivate and support a diverse staff.

Provide effective customer service.

Establish and maintain effective and cooperative working relationships with the public, City employees, City boards and commissions, and outside agencies and organizations.

Skill in:

Program management and evaluation.

Using a personal computer and applicable software applications.

Education, Training and Experience

Graduation from an accredited college or university with a Bachelor's degree in Public Administration, Public Policy, Business, Human Services or a closely related field .

Four years of recent, paid, progressively responsible work experience in supervising and managing human service programs. Experience must have included administration of government grants and community development programs/projects involving multiple funding sources. At least three years of the recent experience must have included paid administrative or supervisory responsibilities. Non-profit management experience or experience in overseeing programs serving homeless persons is highly desirable.

Licenses and Certificates

Possession of, or ability to obtain and maintain a valid Class C driver license may be required.

Supplemental Information

How to Apply:

Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered.

Selection Process:

All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of a combination of any of the following and is subject to change as needs dictate:

Training and Experience Evaluation
Writing Project

Oral Interview

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center.

Closing Date/Time: 8/8/2024 5:30 PM Pacific

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