Job Posting TitleAmerican Rescue Plan Act Grant Monitoring Specialist
Agency340 OKLAHOMA STATE DEPARTMENT OF HEALTH
Supervisory Organization340 Financial Services
Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull time
Job TypeRegular
CompensationPIN 34000687
Why you’ll love it here!RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!
Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.
- Generous state paid benefit allowance to help cover insurance premiums.
- A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
- Flexible spending accounts for health care expenses and/or dependent care.
- Retirement Savings Plan with a generous match.
- 15 days of vacation and 15 days of sick leave the first year for full time employees.
- 11 paid holidays a year.
- Student Loan repayment options & tuition reimbursement.
- Employee discounts with a variety of companies and venders.
- Longevity Bonus for years of service
Job DescriptionLocation: 123 Robert S Kerr Ave OKC, OK 73102
Salary: $77,000-$85,000 based on education and experience.
Full Time /Part Time: Full Time
Work Schedule: Monday-Friday
Primary Hours: 8:00 am - 5:00 pm
Position Description:We are seeking a highly skilled and motivated Grant Monitoring & Compliance Manager to join our team. The successful candidate will be responsible for financial and programmatic monitoring of projects assigned to the OSDH, with a primary focus on monitoring contracts related to childbirth services as well as other special projects as assigned by the Director. This position will also track progress and provide updates and accurate reporting to state and federal stakeholders. Projects will be monitored in compliance with the allocated budgets, federal grant requirements, appropriate Code of Federal Regulations and contractual deliverables, terms and conditions. This role will work with the Director, Manager and the Project Management Office to create best practices, develop Standard Operating Procedures (SOPs), establish comprehensive policies and procedures to ensure the highest quality of service delivery.
Duties:- Oversee and monitor contracts and allocated budgets related to childbirth services, ensuring compliance with terms and conditions, applicable statutes, rules, policies, and procurement requirements. This will be performed through site visits, correspondence with the funded programs, and review all mandatory reports. May develop corrective action plans when necessary and work with Internal Audit as needed.
- Evaluate contract performance and provide regular reports to the Director and Manager.
- Have working knowledge of funding sources and associated requirements and regulations, including 2 Code of Federal Regulation 200 - uniform administration requirements, cost principles, and audit requirements for federal awards. This will ensure adherence to the Code of Federal Regulations and requirements related to federal funding.
- Track funding levels through review of financial reports and review for approval of expenditures. Review expense claims, vendor claims, etc. for contracts.
- Manage special projects as assigned by the Director, ensuring timely completion and adherence to objectives.
- Serve as a lead on the Grants Administration Centralization project. Coordinate with various departments and stakeholders to ensure project goals are met.
- Maintain open and effective communication with all stakeholders, including contractors, service providers, and internal teams.
- Write and develop Standard Operating Procedures (SOPs) to streamline operations and ensure consistency.
- Conduct regular audits and assessments to ensure compliance with SOPs, policies, and contractual obligations. Stay updated on changes in federal regulations and adjust policies and procedures accordingly.
- Ability to analyze, research and interpret grant guidelines.
Other Duties- Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
- Works effectively in team environment, participating and assisting their peers.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Minimum Qualifications: • Bachelor’s degree in Business Administration, Healthcare Management, Project Management, Public Health or a related field.
• Minimum of 5 years of experience in project management, contract management, grant management or a related role.
• Proven track record of successfully managing large-scale projects and contracts.
• Strong understanding of the Code of Federal Regulations and requirements related to federal funding.
• Excellent analytical, organizational, and problem-solving skills.
• Exceptional written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and project management software.
Application Requirements:- If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
- All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
Physical Demands and Work Environment:Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position.
Telework:Telework is subject to OSDH policy and the supervisor’s discretion.
Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
