DESCRIPTIONThe Non-Career position is limited to 1600 work hours per service year with an average of 29 hours per week throughout the year. The assignment may end at any time, but under no circumstances will it extend beyond two years. Flexibility is offered within typical business hours. Why we want to hear from YOU... The Port of Long Beach is committed to creating an inclusive, equitable and diverse work environment, with the ultimate goal of making BELONGING a norm. We hire amazing qualified teammates from a wide variety of backgrounds and experiences. We recognize that embracing our differences, and establishing an environment that encourages a diversity of viewpoints and perspectives, makes us a stronger, more effective organization. We invite all of our teammates to bring their whole selves to work. We are huge advocates of LIFE/WORK BLEND - where LIFE leads the pack! Our teammates arrive daily with the ethos to collaborate, foster intellectual curiosity and provide unparalleled service. If you share these values and our enthusiasm, your next career opportunity is with THE PORT OF CHOICE!
The Team... The Harbor Department is seeking a
Clerk Typist III - Non-Career to fill an open position in the Real Estate Division. The Real Estate Division is responsible for managing the Port's real estate portfolio which includes asset management, property management, acquisition of property, as well as implementation of environmental covenants into lease agreements. The Division supports the Port's Strategic Plan by optimizing and diversifying revenue streams to maintain financial strength, achieve operational excellence, maintain security of assets, and reduce environmental impacts from Port operations and development to support the Green Port Policy initiatives and meet the goals of the Clean Air Action Plan.
To learn more about the Port of Long Beach, visit our website at www.polb.com
EXAMPLES OF DUTIES The Role... Under general supervision, provides administrative support to the Director, Assistant Director, and leasing staff in the Real Estate Division. Will assist in a variety of functions including processing of Division Land Use Permits, maintaining records in CRM and EDRMS, and creating maps and maintaining data in PortAtlas. Will also assist the Senior Secretary with all administrative duties including editing correspondence, memorandums, and board memos.
How you get to contribute: - Assist in processing of Division Land Use Permits under the direction of the Senior Leasing Officer and/or the Assistant Director.
- Create, edit, and assist in the management of records in CRM.
- Create, edit, and manage documents in EDRMS.
- Create, edit, and manage maps and data in PortAtlas including the Available Land layer.
- Prepare agreements for signature utilizing DocuSign.
- Prepare monthly reports to GIS.
- Create direct and blanket purchase orders in Munis.
- Process invoices for the division, input data in Excel and maintain spreadsheets.
- Assist with the processing and tracking of Board items; proofread, print, and coordinate delivery of Board items to the Port Administrative Offices for signature and tracks approval.
- Draft, edit and print various types of correspondence, memorandums, and reports for division and management staff.
- Assist leasing staff with special projects.
REQUIREMENTS TO FILE What we are looking for... Required Education, Experience, and Qualifications: - High school diploma or equivalent is preferred.
- Three years of work experience in a responsible secretarial or clerical support assignment isrequired.
- Proficient in use of Microsoft Word, Excel, PowerPoint, and Outlook is desirable.
Technical Skills Needed: - Must be able to effectively use MS Office, including Word, Excel, Outlook, and other related applications.
- Ability to compile information for use in reports.
- Ability to type accurately on a personal computer at a minimum net speed of 30 wpm.
- Ability to perform simple mathematical calculations.
- Ability to correct errors in grammar, spelling and punctuation; must be detail oriented.
- Ability to maintain confidentiality.
- Must have organizational and planning skills so that workflow is managed efficiently and accurately; must be able to set priorities, take initiative and exercise sound independent judgment within areas of responsibility in accordance with regulations, policies and procedures and Division management preferences.
Professional Knowledge and Characteristics: To REALLY catch our attention, your profile and experience will demonstrate the following professional attributes and strengths:
- Knowledge of principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation is essential.
- Knowledge of personal computers and applications such as Microsoft Office and other related software.
- Knowledge of CRM and PortAtlas is plus.
- Knowledge of Munis is plus.
- A general understanding of maritime and real estate terminology is plus.
Incomplete applications or applications that do not meet the minimum requirements will not be considered.
SPECIAL NOTE This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.
The Non-Career position is limited to 1600 work hours per service year with an average of 29 hours per week throughout the year. The assignment may end at any time, but under no circumstances will it extend beyond two years. Flexibility is offered within typical business hours.
Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, Non-Career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.
Incomplete applications or applications that do not meet the minimum requirements will not be considered.
SELECTION PROCEDURE How do we start the conversation? The final filing date for this recruitment is:
Tuesday, July 30, 2024 @ 11:59 pm PST. Submissions will only be accepted online at www.governmentjobs.com .
To be considered for this opportunity, please submit a
cover letter and resume with your application outlining your relevant work experience.
The Port reserves the right to extend the closing date without notice in order to accept additional applications. Individuals identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for finalist candidates; an employment offer is contingent on the successful completion of a comprehensive background check.
For alternative format or accommodation requests, please contact Human Resources at (562) 283-7500. For technical issues with your online application, please contact Neogov support at (877) 204-4442.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .
The Port of Long Beach is an Equal Opportunity Employer
We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics.
Intentionally left blank -- This page is under review.
Closing Date/Time: 7/30/2024 11:59 PM Pacific
