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Senior Office Assistant-Division of Rural Affairs

Texas Tech University Health Sciences Center
Lubbock, Texas
Jul 13, 2024

Full Time Public Health

Job Description

Senior Office Assistant-Division of Rural Affairs
Lubbock
38153BR

Position Description
Performs clerical duties of a specialized or technical nature, which may be performed in a variety of settings. Responsibilities may include basic bookkeeping, typing, word processing, filing, sorting, posting, verifying, recording, and data coding and processing of moderate complexity. A general understanding of organizational policies and procedures and some expertise in the area of assigned work is required. Duties are performed under direction within established policies and procedures with job performance based upon completion of assigned tasks.

Major/Essential Functions

Assist with department business staff with purchasing and other items, as needed. Completes procurement card transactions, POs, and other financial documents, as required.
Prepares travel documents, amends travel requirements while traveler is traveling and completes travel vouchers upon return. Occasionally coordinates travel arrangements for directors and supervisors.
Coordinates, priorities, and schedules routine and emergency appointments.
Assures Director and other staff have necessary information for meetings, conferences, and other activities.
Prepares agenda, gathers documents and information, and prepares minutes for meetings, as requested.
Assures Director has necessary information for meetings, conferences, and other activities.
Answers phones, processes incoming and outgoing correspondence and tracks status of all correspondence.
Draft, proof, edit correspondence, speeches, independently for readability, grammar, punctuation, spelling; and replies to correspondence, as assigned.
Maintains accurate and timely filing system including shredding items and digitally scanning.
Completes special assignments with latitude to exercise independent judgment. Assists with planning and implementation, as required.
Places work orders and housekeeping calls and coordinates calls, repairs, and coordinates calls, repairs, and cleaning as needed for work spaces, office equipment and technology services.
Make arrangements for official guests and receives visitors, as required.
Ability to plan, organize and control the work of multifaceted office.
Proficiency in Microsoft office applications (Word, Excel, PowerPoint,).

Required Qualifications
Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. One year clerical experience. Additional education and/or related experience to equal one year may substitute on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=868981

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

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Job Address

Lubbock, Texas 79410 United States View Map

About Texas Tech University Health Sciences Center

About Us

Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).

Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.

Our Mission

As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.

Our Values & Culture

Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.

Compensation & Benefits

We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:

Comprehensive Health Plans and Other Core Insurance
State Retirement Programs and Pension Options
Retiree Insurance for Lifetime Medical Benefits
Continuing Education & Lifelong Learning Programs
Tuition scholarships for employees and their dependents
Leadership and Professional Development Programs
Mental and Physical Wellness Programs
Employee Recognition Programs and Longevity Pay

We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!

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