Minimum Qualifications
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field.
- A Master’s Degree may substitute for required experience up to a maximum of two (2) years
Licenses or Certifications: Notes to Applicants
The purpose of the Contract Management Specialist IV position is to provide contract monitoring guidance and support to end users and project managers within their business unit, guide in the development of the Scope of Work ( SOW ), attend kickoff meetings/conferences with the vendor(s) and internal teams, ensure adherence to the City’s record retention policy, and to actively monitor the CTM master contract list as well as issue purchase order. This position will also be responsible for occasionally training and mentoring junior staff. Limited telework opportunities exist with supervisor approval. Additionally, it is important to note that this position requires the successful passing of a financial criminal background investigation.
About the Department: The City of Austin Communication and Technology Management ( CTM ) Department provides and empowers the City’s business partners and Austin’s residents, visitors and businesses with sustained, reliable, and efficient technology services, infrastructure, and telecommunications. By leveraging state-of-the-art tools, innovative methods, and strategic partnerships, we are at the center of shaping the City of Austin’s IT strategy.
Application Instructions:
In completing your job application, be sure to provide a
COMPLETE employment history including past job titles, employment dates and a detailed summary of your job duties, functions, responsibilities, and skills/abilities. A detailed and complete job application is required to help us determine base pay in the event you are selected for this position.
NOTE : A cover letter and/or resume will NOT be accepted or used to substitute for an incomplete job application. Once a position is closed, no additional applications or application changes will be accepted.
All interviews are being conducted virtually via Microsoft Teams.
Skills Assessment(s) may be required as part of the recruitment process. Post Interview Verification: If you are selected as the top candidate for a position, we will be contacting your current and former employers, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications and a copy of your DD-214 if claiming veteran’s preference.
Working with the City of Austin provides a number of benefits, including medical, paid leave time, a great retirement plan, training opportunities and more!
Click here for more information.
Pay Range
$31.81 - $39.76
Hours
Monday-Friday
8:00 a.m. - 5:00 p.m.
Job Close Date 08/01/2024 Type of Posting External Department Communications & Tech Mgmt Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6800 Burleson Road, Building 312, Austin, TX 78744 Preferred Qualifications
Preferred Experience: - Experience with contract monitoring, tracking contract deliverables, and contract compliance for a government entity.
- Experience developing, interpreting, and enforcing IT contracts, terms and conditions, and contract provisions.
- Experience with identifying contract risks and problems and making recommendations for implementing solutions.
- Experience with prioritizing tasks in an environment with frequent interruptions and changes in priorities.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
Responsibilities- Supervision and/or Leadership Exercised:- May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. - Knowledge of contract law, contracting practices, regulations, policies and techniques.
- Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
- Knowledge of applicable Federal, State and Local laws
- Knowledge of community resources and structures.
- Knowledge of city practice, policy and procedures.
- Skill in oral and written communication.
- Skill in using computers and related software applications
- Skill in data analysis and problem solving.
- Skill in planning and organizing
- Skill in negotiation.
- Ability to interpret policies, procedures and regulations.
- Ability to impartially summarize and evaluate factors related to contracts
- Ability to write specific terms of conditions for contracts
- Ability to enforce contractual obligations
- Ability to resolve complex, contractual issues
- Ability to establish and maintain good working relationships with other City employees and the public
- Ability to train others
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* The minimum qualifications for the Contract Management Specialist IV position are graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Investigation.
* Please describe your experience with contract monitoring, tracking contract deliverables, and contract compliance for a government entity.
(Open Ended Question)
* Describe your experience developing, interpreting, and enforcing IT contracts, terms and conditions, and contract provisions.
(Open Ended Question)
* Please describe your experience with identifying contract risks and problems and making recommendations for implementing solutions.
(Open Ended Question)
* Describe your experience with prioritizing tasks in an environment with frequent interruptions and changes in priorities.
(Open Ended Question)
Optional & Required DocumentsRequired Documents Optional Documents
