POSITION PURPOSE / IMPORTANT APPLICATION INFORMATIONThe Intern II - Youth Advisory Panel (YAP) position provides logistical coordination and communications support for the City of Westminster Youth Advisory Panel. The panel is comprised of students from across local area high schools. The group also includes City Staff Liaisons who are passionate about working with teens. The Youth Advisory Panel Intern also works with the City staff liaisons to assist with basic duties at City facilities, specifically focused on supporting teens.
This is a part-time, non-benefited, temporary position consisting of no more than 1,500 hours in a calendar year. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate.
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIESThe City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).
This position supports the goals of all the City’s Departments including the Department of Parks, Recreation and Libraries (PRL). PRL works to promote access to Nature, Wellness and Literacy for all the residents of Westminster.
Every employee is accountable to:- Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
- Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
- Act as an ambassador by understanding and fostering the organization's mission and vision
- Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
- Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
- Address difficult or contentious issues in a constructive manner
- Support/promote change; demonstrate flexibility, and take calculated risks when appropriate
- Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
- Work to continuously improve the efficiency and effectiveness of the service or product being delivered
- Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
- Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences
GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to:- Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
- Recognize personal strengths and weaknesses, and target areas for personal self-development
- Demonstrate initiative in performing job tasks
- Exhibit problem-solving skills leading to sound judgment and quality decisions
- Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently
- Communicate effectively with individuals and groups using clear and concise verbal and written communications
- Demonstrate accountability for work, and take ownership in job performance
- Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product
Job Specific - Every employee in this position must be able to:- Proficient at all forms of verbal and written communication
- Plan and execute meetings and events
- Create and sustain records, meeting minutes and meeting agendas
- Creation and distribution of monthly agendas
- Communicating with the City Liaisons, City Manager’s Office and City Council on meetings and events
- Drafting proclamations
- Coaching individual panel members by providing constructive and positive feedback and guidance
- Write letters of reference for panel members upon request
- Meeting once a month and making agendas
- Coordination of events and projects
- Planning, organizing, and scheduling Youth Advisory Panel retreat and other gatherings
- Meeting with outside parties to plan future YAP events and direction
- Suggesting the food and supplies that should be purchased for YAP meetings and events
- Updating forms and website information
- Help organize, set up, and support the Youth Advisory Panel meetings including logistical set up for the YAP leadership team as well as the YAP member meetings
- Create flyers and other marketing material to advertise YAP
- Provide assistance with various duties as needed at City facilities
JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks 1. Assures excellent communication between the City and YAP members
2. Using and bridging technology strategies appropriate to reaching high school students
3. Plans and schedules regular meetings
- Prepare and distribute agendas and minutes prior to each meeting
- Assure appropriate hospitality and cleanup
4. Undertakes effective marketing of the opportunity to apply to join the YAP
- Conduct in person, written and phone outreach and presentations to each of the high schools and middle schools in Westminster
- Answer any inquiries in a timely and professional manner
5. Maintains regular and punctual attendance
Other Duties and Responsibilities Provide follow-up and planning for programs, and projects while assuring that the YAP members are doing most of the workAvoid taking on tasks that the YAP members can doProvide learning and leadership opportunities for the YAP membersAssure an engaging and meaningful experience for everyone involved in YAP, both adults and students Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.
POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required :- High School Graduate
- Highly motivated to connect young people to city government and assure that their voices are heard in a meaningful way
- Proficient in Microsoft Office including Word, Excel, and Power Point, Outlook
- Valid driver’s license
Preferred :- Bachelor’s Degree in an educational field, or equivalent experience
- Experience working with youth including teaching experience, camp leader, college orientation, lifeguard or similar
- Proficient in Office 365, SharePoint
Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for:
- Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
- Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
- Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
- Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing and/or pulling of up to twenty-five (25) pounds with dollies and carts
WORKING CONDITIONS Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. The position requires occasional travel to and from high schools and middle schools located throughout the City of Westminster.
Required Materials and Equipment This position requires the use of a laptop computer (provided by the City) and mobile phone to send text messages.
PRE-EMPLOYMENT REQUIREMENTS - Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
- Drug screen
- Must be legally entitled to work in the United States
Employees not assigned benefits are employees working less than 20 hours a week, temporary employees, seasonal employees, and hourly employees.
Closing Date/Time: 7/22/2024 8:30 AM Mountain
