The Napa ValleyNapa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.
The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small-town living and big city amenities.
Napa County as an EmployerAs an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE .
The PositionNapa County Health and Human Services Agency is on a mission to serve its community and support its health and well-being. Our vision is a community in which all people have the opportunity to experience fulfilling lives. Our vales include commitment to our community, collaboration with our community and compassion for our community.
Napa County Health and Human Services Agency is seeking an Administrative Assistant for the Learning and Organizational Development (L&OD) unit. In this role, you will provide crucial support to the L&OD team, assisting in the coordination, implementation, and administration of training and organizational development activities that advance the strategic goals of the Agency.
What You'll Do in This Role:- Learning Management System (LMS) Support : Assist in managing the Agency's LMS, including user administration, course setup, and transcript management. Generate reports and assist with analyzing data from the LMS.
- Training Coordination: Assist in scheduling training sessions and workshops, prepare and distribute training materials, and maintain training records.
- Administrative Support : Provide support to the L&OD Project Manager and team, manage calendars, schedule meetings, and coordinate logistics for L&OD initiatives.
- Data Management and Analysis: Collect and organize data related to training needs assessments and program effectiveness. Assist in creating reports and presentations.
- Project Support: Help track project timelines, milestones, and deliverables. Assist in coordinating with contractors and other County departments.
- Communication: Design promotional flyers and other communication materials using programs such as Canva and Power Point. Maintain and update the L&OD SharePoint site.
- Documentation: Assist in documenting standard operating procedures and workflows. Maintain organized files and records.
- Performance Evaluation Support: Process and track performance appraisals and assist in administering conflict of interest reporting.
- Clinical Supervision Program Support: Collect and track forms related to the Agency's Clinical Supervision Program and assist in managing CE hours.
The Ideal Candidate:- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Detail-oriented with a commitment to accuracy.
- Proficient in Microsoft Office 365 suite, specifically SharePoint and Excel.
- Experience with Learning Management System or E-Learning Systems
- Ability to handle confidential information.
- Self-starter with the ability to juggle multiple projects.
This recruitment is being conducted to fill one full-time vacancy. The list established from this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.
Position Requirements EXPERIENCE AND EDUCATION Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience: Two years of responsible technical or administrative clerical experience, including experience working in personnel administration. Experience in a training environment is highly desirable.
Education: Equivalent to completion of two years of college with course work in business administration, public administration, or related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) A Bachelor's degree is preferred.
License or Certificate: Possession of a valid California Driver's License.
Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
The Recruitment Process Application Deadline 5:00 PM (PST) , JULY 19, 2024 Application Screening &
Supplemental Questions Scoring Week of July 22, 2024 Oral Panel Interview Tentatively scheduled for the week of August 5, 2024. The most qualified candidates will be placed on the eligibility list and may be considered for current and future vacancies for up to one year.
The Human Resources Department reserves the right to change the recruitment process at any time.
Example of DutiesView the full job description including the examples of duties for Administrative Assistant - H & HS .
Disaster Service Workers
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency. (Cal. Gov. Code § 3101.)
Benefits
Learn more about the benefits package for this position HERE .
ADA AccommodationApplicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.
Napa County is an Equal Opportunity Employer.
PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATIONSALARY -Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.
ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees:
https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE
THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONSEMPLOYMENT INFORMATIONPHYSICAL STANDARDS -Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.
FINGERPRINTING -All employees hired into allocated positions or extra help positions will be fingerprinted.
SELECTION PROCESS -FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.
Closing Date/Time: 7/19/2024 5:00 PM Pacific
