Job SummaryMohave County Recorder's Office is currently recruiting for a Voter Registration Specialist in the Kingman, AZ location. Performs advanced level processing work in the Voter Registration Division of the Recorder's Office. It is distinguished from other clerical classifications by its use in Voter Registration and the specialized requirements to ensure all work complies with applicable local, state, and federal voting program requirements. This position is our Social Media and Voter Outreach Specialist, and will manage the Division’s Facebook page and coordinate outreach opportunities for the Voter Registration Division.
REPORTS TO Higher level of authority.
SUPERVISION EXERCISED Shall exercise technical, functional or direct supervision of temporary election workers.
Essential Job Functions- Produces specialized reporting to the Secretary of State, political parties, candidates and others.
- Develops and maintains department social media.
- Manages voter registration systems and web-based platforms used to conduct elections.
- Acts as liaison for voter registration computer equipment and software.
- Maintains system security, develops reports and handles system troubleshooting.
- Inspects, examines, tracks and updates voters.
- Printing and mailing of early ballots for Active Early Voting List (AEVL).
- Performs skilled tasks utilizing specialized equipment to process and prepare vote by mail ballots and mailing of voter materials.
- Responsible for accurate updates and/or audits for Voter Registration.
- Determines validity of petition signatures during the petition process.
- Provides information to staff and to the general public concerning voter registration and voting laws, rules and regulations.
- Provide information to staff relative to early voting.
- Process requests for ballot mailings.
- Performs specialized clerical and office duties including receiving, sorting, indexing, filing and retrieving forms; document preservation and destruction.
- Assists in preparation to distribute quarterly party reports.
- Communicates and acts in a professional manner with the public, co-workers, and work contacts.
SECONDARY JOB FUNCTIONS - Performs special assignments as requested.
- Performs related work as required.
- Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
Minimum Qualifications- High School Diploma/GED (General Education Degree).
- Four (4) years' experience performing advanced secretarial, administrative or clerical tasks applying local, state or federal regulations with two (2) of those years in voter registration or elections.
- OR an equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications.
SPECIAL JOB REQUIREMENT - Must be a registered voter of Mohave County.
- Must be Arizona State Certified in elections within two years of employment.
- Must have handwriting analysis classes within two years of employment.
- Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
- Provide acceptable driving history at no cost to the County.
Knowledge, Skills & AbilitiesKnowledge of:- Complex voter registration reports.
- Website and social media development and maintenance.
- Voter Registration and mail voting procedures.
- Local, state and federal election laws, rules and regulations.
- Statewide voter registration systems.
- Manual and automated records management systems.
- Office practices and procedures.
- Techniques for leading, training, assigning, prioritizing and reviewing work of staff.
- Microsoft Office applications including but not limited to Microsoft Excel and Microsoft Word.
- Federal Move Act guidelines and restrictions including the Uniform and Overseas Citizen Absentee Voting Act (UOCAVA).
- Mohave County Personnel Policies and Procedures, and Department Regulations.
Skill in:- Planning, organizing, and producing voter registration reports.
- Website development and maintenance.
- Organizing and coordinating election procedures.
- Inventory control and management.
- Making minor adjustments and operator-level maintenance of voting equipment.
- Preparing precinct boundaries.
- Communicating effectively, both orally and in writing.
- Maintaining records and preparing reports.
- Operation of personal computers, laptops and peripheral devices.
Ability to:- Communicate effectively with other employees and vendors in person or by phone.
- Function as part of a team to accomplish the goals of the department.
- Research resource materials including the Arizona Revised Statutes, United States Constitution, Arizona Secretary of State’s Procedures Manual, Department of Justice Articles.
- Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
- Perform the essential functions of the class with or without a reasonable accommodation.
Closing Date/Time: 7/16/2024 5:00 PM Arizona
