Mohave County

Job Summary Mohave County Manager is currently recruiting for the position of Administrative Services Director located in Kingman, AZ. For additional information, please click on the following link: Administrative Services Director Brochure or contactthe Human Resources Office at (928) 753-0736 Ext. 4116 **First Review of Applications will be when enough qualified applicants have been received** Under administrative direction, oversees, manages, administers, and supervises all functions associated with overall Mohave County operations. Oversees personnel management, fiscal management, case flow management, record management, office management, space and equipment management, project management, public education and information management, research and advisory services and intergovernmental relations. REPORTS TO Work is performed under general direction of the County Manager. The employee is expected to exercise independent judgment and discretion. Work is reviewed through performance appraisal and results achieved. SUPERVISION EXERCISED As assigned, may provide technical supervision to subordinates or may directly exercise immediate to general supervision of assigned subordinates . Essential Job Functions Independently plans and carries out work assignments provided by the County Manager in accordance with established policies, consulting County Manager when unusual situations arise both to seek guidance and to alert him/her to the situation. Many assignments delegated to this position may be unique and may require deviation from or modification of existing guides. Interpret Federal, State, and local laws, rules, regulations, policies, and procedure for impact on County activities, operations, and fiscal impact. Performs professional and administrative work in planning, organizing, and directing the activities of the County Manager’s Office. Oversees the operations of the Animal Shelter, and provides planning, organizing, and directing activities for the Television Improvement District. Performs professional analytical studies of policies, procedures, systems, practices, operations, and organizational structures to devise, and recommends action and assists in formulating policy, procedure, work-flow design, budget development and implementation. Performs a variety of administrative functions for which no one method for accomplishment exists and analysis is required to determine the most effective course of action. Conducts research, surveys, and prepares reports, usually requiring compilation and analysis of data. Participates in organizational and management studies, preparing reports and making recommendations for the improvement of methods, procedures, organization, planning, and operational functions relating to the assignment. Receives, investigates, and resolves complaints or inquiries from employees and the general public concerning County operations. Assists in the resolution of operational or procedural problems and documents and assists in the coordination of a variety of administrative detail work. Policy development, review, and internal controls recommendations. Coordinates and implements strategic business planning and performance measurements for critical business processes. Prepares agenda items with appropriate documentation. Participates in the preparation of the annual budget by preparing sections for inclusion and providing supporting information. Assists in office management, inventory control, personnel management, and other administrative matters inherent in County administration and management. Serves as staff liaison with County departments, other governmental agencies, private groups, community organizations and the general public. Researches and prepares memos, reports, data, and other informational materials as requested or deemed necessary. Represents the County Manager at meetings and conferences as required. Communicates and acts in a professional manner with the public, co-workers, and work contacts. Completes difficult or complex accounting or financial office support work; reviews and reconciles varied reports, budget or related financial or business data; audits and verifies various information, including source data as well as manual and computer-produced reports. Coordinates and supervises departmental projects; compiles operational, budget, and other statistical data and information, maintains various records, and prepares special and periodic reports; enters, maintains, validates and produces reports on records within various databases. Carries out special projects for the County Manager. Creates data collection plan and analyzes data throughout assigned projects. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications Bachelor’s degree in Public Administration, Business Administration, Financial Management, or related field. Three (3) years of progressively responsible professional administrative experience in analytical, management and budgetary support services areas of a local, state, or federal agency (previous experience in city or county government preferred) including at least two (2) years at a managerial level. OR an equivalent combination of experience, education and training that provide the desired knowledge, skills, and abilities. SPECIAL JOB REQUIREMENT Must possess a valid State of Arizona Driver’s License at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Principles and practices of public administration including management analysis and organizational design in the areas of fiscal, human resources, and information management, plus the full range of municipal level services and client satisfaction, and quality improvement. County government operations, organization, policies, and procedures. Principles and practices of statistical analysis, financial and cost analysis, as well as survey research and report writing. Principles of management and supervision. Leadership, supervisory and budgetary practices. Principles of strategic planning. Relevant Federal, State, and local laws, rules, and regulations. Trends and practices in public sector administration. Principles of Project Management. Mohave County Personnel Policies and Procedures, and Department Regulations Skill in: The operation of general office equipment such as computers and calculators. The use of personal computer-based office applications including word processing, spreadsheet calculation, presentation software, and database systems. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Reading, understanding, interpreting, and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, and other relevant directives. Assessing, evaluating, prioritizing, and handling multiple tasks, projects and demands. Working within deadlines to complete projects and assignments. Producing written presentations and oral reports for internal and external audiences. Organizing and coordinating the efforts of County personnel and others. Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, victims, witnesses, news media, general public and others having business with Mohave County. Analyzing and evaluating effectiveness of financial, managerial, and organizational programs to develop solutions to enhance operations Ability to: Plan and organize work and efficiently perform task assignments. Clearly and concisely prepare and review written reports supporting descriptive data and to make effective oral presentations to management and employees. Perform special studies, conduct extensive research, analyze findings, develop sound conclusions, prepare comprehensive reports and plans, and provide responsive assistance and advice to upper management on matters relating to the areas of concern or interest. Analyze difficult administrative, operational, budget, and financial problems and present solutions clearly and concisely. Adjust to changing conditions and various work assignments . Identify and analyze organizational, operational, and procedural problems and recommend solutions. Properly interpret and make recommendations in accordance with financial, technical, procedural, regulatory, and legal resources, materials, and guidelines. Analyze incoming correspondence and take appropriate action including composition of replies, researching for and compiling materials for requested information and referring requestors to additional or pertinent sources of information. Make decisions in accordance with established policies and regulations. Effectively plan for and recommend system improvements in method, organization, procedure, and administration. Read, interpret, and apply technical materials encountered as a result of work assignments. Maintain accurate and up-to-date records and documentation. Present ideas clearly and effectively, orally and in writing. Establish and maintain effective working relationships with associate personnel, County officials, management and legal staff, intergovernmental and community agency individuals and groups, other County departments and agencies, federal agencies for television district licensing and tower registration and the general public. Perform the essential functions of the job specifications with or without a reasonable accommodation. Maintain high standards of confidentiality. Take lead role in project management functions. Recognize and act to notify and facilitate resolution on any anomaly in contract performance. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. EMPLOYEE BENEFITS: Medical Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits. Summary Plan Description PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage. PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays. TELADOC Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions. Flexible Spending Accounts (FSA) This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income. Health care reimbursement account: up to $2,850 per year Dependent daycare reimbursement account: up to $5,000 per year Health Savings Account (HSA) This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2022 annual limit: $3,650 max employee contribution for Single coverage $7,300 max employee contribution for Family coverage. Dental Dental insurance is available to regular employees working at least 30 hours per week through Delta Dental . High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500. Low Option: $2,000 maximum annual benefit. Vision Vision insurance is available to regular employees working at least 30 hours per week through EyeMed Vision Care. EyeMed offers access to a broad network of independent providers as well as access to out-of-network providers. Short Term Disability Coverage is through Ochs, Inc. - Madison National Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County. Life Insurance Coverage is through Ochs, Inc. - Minnesota Life Basic Life Insurance / Accidental Death & Dismemberment of $50,000 Provided by Mohave County to regular employees working at least 30 hours per week Optional / Voluntary Benefits Payroll deductions are available for the following Optional / Voluntary Benefits: Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children. Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide. Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents Retirement Systems / Long-Term Disability Mohave County is a MANDATORY participating agency in these classification-based retirement systems: (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2022 is 12.17% beginning on your first paycheck and is employer matched. (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment. Additional Benefits The following additional benefits are available to all regular employees: 11 Paid Holidays Payroll direct deposit Paid Time Off - vacation/sick time Pre-tax deduction plan Up to 80% of medical premiums paid by Mohave County Bereavement Leave These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .