FINANCIAL ACCOUNTING AND GRANTS MANAGER

OVERVIEW

The mission of the Human Services Department is to provide essential services that address individual and community needs, preserve the rights and dignity of those they serve, and promote the health and well-being of all Kitsap County residents.

We provide vital individual and community support services to over 30,000 clients in 12 diverse major program areas, including:

• Housing & Homelessness
• Developmental Disabilities
• Aging & Long-Term Care
• Behavioral Health
• Community Development
• Kitsap Recovery Center
• Pretrial Services
• Substance Abuse Prevention & Youth Services
• Veterans Assistance
• Workforce Employment & Training
• 1/10th of 1% Sales Tax for Mental Health/Chemical Dependency
• 1/10th of 1% Sales Tax for Affordable Housing

The Financial Accounting and Grants Manager is responsible for managing the complex professional level accounting activities for the Human Services Department. Managing a budget of over $71 million dollars, which includes over 500 grants, contracts, and amendments, the position plays a vital role on our leadership team. The position assures compliance with governmental regulations, administrative restrictions on grants, and has complete oversight of all Human Services Federal, State, and local funding accounting and allocation.

Our new team member will work with the Director and with division leaders to prepare financial or budget plans and allocations and will distribute and track grant proceeds to applicable programs to ensure program compliance. The incumbent is responsible for all reporting as required by regulations for auditing purposes.

We work as a team with our community and government partners to provide vital services to our community. Join us in our mission!

Learn about our programs here: Human Services Main (kitsapgov.com)

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and
• Six years of progressively responsible professional experience in grant management, accounting, or financial administration; and
• Three years supervisory or management experience; or
• Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work.

PREFERRED EDUCATION AND EXPERIENCE

• Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO)
• Experience with government accounting

If education is used to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• The duties in this position are performed in an office setting utilizing standard office equipment.

ILLUSTRATIVE EXAMPLE OF DUTIES

• Directs all financial, accounting, grants, billing, payroll and budget functions for the Human Services Department.
• Prepare financial forecasts and monitor budgets for twelve diverse and separate programs within the department, with over 500 grants totaling over $71 million annually.
• Prepare recommended budgets and reports for Board of County Commissioners' approval.
• Prepare and oversee the preparation of financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of grants and contracts.
• Collaborate with external agencies and internal administrative departments to ensure compliance with Federal, state, and private regulations governing grants and contracts.
• Provide direction and fiscal oversight for the Salish Administrative Services Organization, the Kitsap Recovery Center, and the Aging and Long-Term Care Program.
• Act as financial subject matter expert for all professional program management staff. Meet with program staff when grants are awarded to review responsibilities for grant management and reporting.
• Coordinate the organization, staffing, and operational activities for the Human Services accounting and finance section, including payroll, accounting, contracts and grants, and budget management.
• Oversee all activities to assure that work is performed efficiently and according to appropriate guidelines, procedures and regulations.
• Coordinate and participate in the development of the department budget; forecast additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of expenditures; recommend adjustments as necessary.
• Participate in the development and implementation of financial and budgetary goals, objectives, policies, and priorities for the division and the entire department; identify resource needs; recommend and implement policies and procedures.
• Manage the grant administration process and ensure compliance with grant requirements. Liaison and be the main point of contact for grant funding agencies.
• Manage cost allocation plan for grant management and ensure Department compliance.
• Interpret and apply complex statistical methodology and instructions for use of grant revenue.
• Provide financial support and information regarding division leaders as well county and state auditors.
• Serve as primary fiscal contact for sub-recipients and funders.

OTHER POSITION RELATED INFORMATION

• Who May Apply : This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
• Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours and hybrid work arrangments are available, as approved by management.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

Open until filled. Applications are reviewed weekly.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental -Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 3 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)
Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will beprorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

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