POSITION SUMMARYThe Urban Design and Planning Division seeks an Administrative Assistant. The Administrative Assistant supports the Urban Design and Planning Division by performing administrative services including:1. Liaison to the Development Review Committee (DRC) and the Planning and Zoning Board (PZB);
2. Administrative backup support to the Division Manager and Urban Planners;
3. Call Center Agent for the Urban Design and Planning Department assisting applicants and neighbors with department inquiries;
4. Collects and organizes case information for DRC and PZB in the digital repository system, Laserfiche, for internal and public use;
5. Updates the City of Fort Lauderdale webpage for Urban Design and Planning dates and deadlines, board and project applications, meeting minutes and comments, meeting agendas and agenda results, backup information and plan sets for cases for board meetings;
6. Enters information into the land management system, Accela, for applicant cases being presented before the Urban Design and Planning Boards;
7. Backup to the administrative liaison and Zoning Administrator for the Board of Adjustments (BOA) and the liaison for the Historic Preservation Board (HPB).
The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. New hires are automatically enrolled in FRS.
Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!
That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify.
This job classification is included within the bargaining unit represented by
Teamsters Local Union 769 and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.
“In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).”
Additionally, this job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.ESSENTIAL JOB FUNCTIONSEssential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
- Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
- Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
- Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
- Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
- Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
- Maintains detailed and accurate records; provides, creates and submits reports as required
- May prepare and maintain payroll for assigned division
- Maintains department filing, records and rosters; develops, implements and modifies filing systems
- Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
- Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
- Prepares a variety of documents for the purchase of supplies and equipment
- Performs related work as required
JOB REQUIREMENTS & WORK ENVIRONMENT MINIMUM JOB REQUIREMENTS Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college;One (1) to three (3) years performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
SPECIAL REQUIREMENTS Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work.
HOW TO APPLY/ VETERAN INFORMATIONDepending on the number of applications and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment.
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204) . The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.
Click here for an overview of employment information including our benefits package.
Closing Date/Time: 7/14/2024 11:59 PM Eastern
