Basic Function
Provides highly complex administrative, financial/business systems, analytical, and/or budgetary support for an assigned department. This role focuses on supporting cybersecurity initiatives and processes to ensure the protection of Metro's information assets.
Example Of Duties
- Assists in the development and implementation of departmental policies, regulations, and procedures
- Assists with the development and implementation of department goals, long-range strategies, and schedules
- Develops, implements, and monitors departmental capital and operating budgets
- Provides financial support by reviewing expenditures and encumbrances, and ensuring timely payment of invoices
- Reviews budget requests and makes funding recommendations
- Directs the study of department operations
- Acts as administrative project manager to ensure projects are completed according to deadlines and standards; tracks departmental KPIs (Key Performance Indicators) and achievement of milestones
- Represents the department at meetings, committees, and conferences
- Directs the development and implementation of department personnel programs
- Prepares, reviews, and presents complex reports to senior management and the Board of Directors
- Oversees and approves the preparation of comprehensive proposals, contracts, applications for funds, and reports
- Performs complex cost, budgetary, and statistical analysis
- Performs special projects as requested
- Supervises, trains, mentors, and motivates assigned staff
- Accounts for assigned staff and personal compliance with all of Metro′s safety rules, polices, and procedures
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Requirements For Employment
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education - Bachelor's Degree in Business, Public Administration, or a related field; Master′s Degree in a related field preferred
Experience - Five years of relevant experience performing administrative, operational systems support, facility planning, and/or budgetary work, including experience using word processing, database, and spreadsheet personal computer software; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements - A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
- Occasional exposure to weather, physical, mechanical, electrical, and chemical hazards when traveling to offsite locations
Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are
not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
- Experience analyzing data, conducting research, and utilizing multiple software systems to support administrative functions within the information security domain.
- Experience providing administrative support to project management teams, particularly in managing cybersecurity initiatives and related capital projects.
- Experience supporting DEO and/or Senior-level executives with administrative functions, ensuring smooth and efficient operations within the information security team.
- Ability to generate reports, memoranda, and correspondence related to information security projects, ensuring accurate and timely communication of statuses and findings.
- Experience in coordinating and training administrative staff to support cybersecurity projects and initiatives, enhancing team efficiency and effectiveness.
Knowledge:
- Theories, principles, and practices of public administration, management, organization, budgeting and financial administration, governmental accounting, grants administration, cost accounting, recordkeeping, and personnel administration
- Capital and operating budgets
- Research and report preparation methods
- Mathematics, business statistics, and financial analysis
- Principles of supervision
- Applicable business software applications
Skills: - Performing the most complex analyst functions
- Planning, coordinating, and prioritizing multiple projects
- Data, business, and financial analysis and research methods
- Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
- Exercising sound judgment and creativity in making decisions
- Communicating effectively orally and in writing
- Preparing comprehensive reports and correspondence
- Interacting professionally with various levels of Metro employees and outside representatives
- Supervising, training, mentoring, and motivating assigned staff
- Operating computers and general office equipment
Abilities:
- Research, compile, and analyze complex data
- Meet tight time critical deadlines
- Organize and prioritize activities
- Handle highly confidential information
- Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
- Plan financial and staffing needs
- Travel to offsite locations
- Read, write, speak, and understand English
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (KC)
*Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Closing Date/Time: 15-JUL-24
