Job Posting TitleAdministrative Assistant II
Agency340 OKLAHOMA STATE DEPARTMENT OF HEALTH
Supervisory Organization340 District 6
Job Posting End Date (Continuous if Blank)July 12, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull time
Job TypeRegular
CompensationThe annual salary is up to $45,746.47 based on education and experience.
Why you’ll love it here!RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!
Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.
- Generous state paid benefit allowance to help cover insurance premiums.
- A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
- Flexible spending accounts for health care expenses and/or dependent care.
- Retirement Savings Plan with a generous match.
- 15 days of vacation and 15 days of sick leave the first year for full time employees.
- 11 paid holidays a year.
- Student Loan repayment options & tuition reimbursement.
- Employee discounts with a variety of companies and venders.
- Longevity Bonus for years of service
Job DescriptionAdministrative Assistant IILocation: Grady County Health Department
Salary: $45,746.47
Full Time /Part Time: Full Time
Work Schedule: Monday-Friday
Primary Hours: 8:00 am - 5:00 pm
Position Description: Positions in this job family are assigned responsibilities for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.
The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.
Duties:The functions within this job family will vary by level and organization, but may include the following:
- Trains other staff
- Assigns projects to staff as needed; develops and places in operation special procedures.
- Initiates correspondence requiring knowledge of agency or program procedures and policies.
- Develops and maintains confidential or complex files.
- Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
- Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
- May supervise subordinate staff.
- Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
- Coordinates activities with internal and external customers.
- May establish educational and/or training programs.
- Interviews callers, arranges appointments, and handles office details.
- Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
- Other duties as assigned.
Other Duties:
- Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
- Works effectively in team environment, participating and assisting their peers.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Minimum Qualifications:Level II: Five years of technical clerical office work or an equivalent combination of education and experience.
Application Requirements: - If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
- All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
Physical Demands and Work Environment: This position is set in an office environment, computer based. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach.
Telework: This position is not eligible for Telework.
Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
