Pay Range: $23.72 hr. - $35.58hr.
Job Posting Closing on: Friday, July 12, 2024 Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
The Agenda Specialist job is available with the City of Fort Worth City Secretary’s Office Agenda Management Office to provide excellent customer service and routine administrative support to the daily operations of the City Secretary’s Office. The Agenda Management Office is responsible for the creation of City Council Agendas and agenda packets, tracking the status of agenda items, providing the packets and related material to Council prior to the meetings.
The City Secretary’s Office is committed to focusing upon areas of responsibility; providing effective resolution of issues; providing superior customer service to citizens, City Council and staff; and producing vital and productive outcomes that positively reflect established priority for the City of Fort Worth. Our mission is to promote open and responsive government through proper recording and preservation of the city’s legislative history and official documents; providing responsive customer service to our diverse customer base; and conducting fair and impartial city elections.
Minimum Qualifications: - Bachelor’s degree from an accredited college or university with major course work in Government, Public Administrative, Business Administration, Social Sciences or related field
- Three (3) years of responsible administrative, technical support, and/or agenda management, preferably in municipal government setting
Preferred Qualifications: - Strong organizational skills, attention to detail and the ability to produce work that is both accurate and complete.
- Strong written communication skills and knowledge of principles of basic business letter writing and report preparation.
- Ability to multi-task are required along with possessing patience and flexibility during revisions of submitted documents.
- Knowledge of public administration and governmental environment.
- Experience in preparing agenda packets using agenda management software.
- Experience with the Granicus Agenda Management system or similar software. Experience with document imaging systems, preferably Laserfiche, and FOIA software.
- Proficiency in Microsoft Word, Excel, and Outlook
- Establishing and maintaining effective working relationships with all levels of management, City employees and officials, vendors, other government agencies, and the general public.
The Agenda Specialist job responsibilities include: Coordinates and provides administrative support to the City Secretary’s Office and the Council Agenda Preparation System Process; maintains contact with Council Members, Assistant City Managers, and City Executives.
- Performs administrative functions as a key member of the agenda management function, including: assisting with the preparation of City Council agenda packets; creating the agenda forecast; preparing minutes; publishing and posting public meeting agendas; and coordinates all aspects of meeting set up and tear down.
- Maintains calendars by making appointments, scheduling conferences, confirming meetings, and preparing materials for meetings; monitors deadlines and coordinates revisions, additions, withdrawals, deferrals for City Council meetings.
- Performs a variety of administrative duties; drafts, reviews, edits, and finalizes agenda items for review by the Fort Worth City Council, attends council meetings, and develops meeting minutes.
- Serves as a liaison for assigned department and coordinates all efforts related to successful submission of agenda items.
- Collects, researches, and analyzes data; trouble shoots and resolves issues and provides direction and assistance to assigned departments; creates and edits resolutions and finalizes agenda items.
- Handles special projects independently including use of judgment and decision making such as researching and selecting appropriate data to assist with preparing reports.
- Provides a high level of customer service, including answering calls, and assisting customers.
- Performs other related duties as required.
- Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations.
Working Conditions Depending on assignment, positions in this class typically require touching, talking, hearing, seeing grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing, balancing, pushing, pulling and lifting.
Physical Demands Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
