Introduction This position will report directly to the Ambulance Transportation Manager for the Scottsdale Fire Department. Position includes managing schedules and meetings, documentation, communication tasks, billing and ensuring efficient operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast paced environment.
Minimum Qualifications Education and Experience - A High School diploma or General Educational Development (GED) is required.
- Four years in an administrative support position to include customer service / public contact experience.
- Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted
- Preferred: Some college coursework.
Licensing, Certifications and Other Requirements - Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.
Essential Functions Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:
- Coordinates completion of technical and administrative reports, meeting minutes, and other management related reports.
- Administers and manages professional and non-professional services contracts.
- Performs technical and administrative research as required for council, staff and general public.
- Ensures timely documentation and imposed deadlines are met.
- Provides quality customer service in the course of professional duties and responsibilities.
- Handles sensitive and confidential matters.
- Operates a computer and utilizes relevant business software applications and applicable databases.
Work Environment/Physical Demands - Operates a variety of standard office equipment, including a personal computer that requires continuous and repetitive eye and arm, or hand movement.
- Lifts and carries materials weighing up to 30 pounds.
Benefits Highlights: The City of Scottsdale offers a comprehensive benefits package including:
- 12 Paid Holidays, which includes 1 Floating Holiday
- Vacation Accrual; starts at 10.3 hours/month
- Sick Leave Accrual; 8 hours/month
- Medical (which includes behavioral health coverage), Dental and Vision Benefits
- City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
- Tuition Reimbursement; $2,500/year
- Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit
- Supplemental Retirement Plans through Nationwide; 457
- Pet Insurance
- Bilingual pay compensation
Please visit the Benefits Information page for more information. Selection Process: The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible.
DO NOT state "See Resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.
Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:
- Fingerprinting search of the national FBI Database
- Criminal Background screening
The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice. PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.
EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.
When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Closing Date/Time: 7/3/2024 11:59 PM Arizona
