Minimum Qualifications
Education and/or Equivalent Experience: - Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity.
- Master’s degree may substitute for two (2) years of the required supervisory experience.
- Experience may substitute for education up to the maximum of four (4) years.
Licenses or Certifications: Notes to Applicants
The Administrative Manager will work under the direction of the Chief Administrative Officer in Austin Resource Recovery’s Facilities Division. The Administrative Manager will oversee the Department’s administrative staff by conducting employee evaluations and providing training, support oversite, and quality standards. They will be involved in the hiring process and make recommendations for dismissal. They will manage Departmental records in support of the Departmental Records Administrator. The Administrative Manager will be responsible for supervising and managing the daily activities, operations, and personnel of Divisions in both clerical and administrative support functions. This role may perform risk management, fiscal and materials management, management and program evaluation and provide technical and managerial support to functional Divisions in the Department.
Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position, shall be considered a Candidate for that Position. Employees in Good Standing who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application.
Virtual Interviews: Austin Resource Recovery may conduct virtual interviews.
Skills Assessments: A competency assessment may be required to verify your skill set.
90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above.
Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.”
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin
Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Prolonged periods of sitting at a desk and working on a computer.
Benefits: Working with the City of Austin at
Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click
HERE for more information.
This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements.
Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises.
Pay Range
$33.05 - $42.14
Hours
Monday - Friday; 7:00 a.m. - 3:30 p.m.Employee will be required to work holidays, after hours or weekends and in other areas due to business needs.
Job Close Date 07/11/2024 Type of Posting Reserved for City Employees Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4108 Todd Lane, Austin, Texas 78744 Preferred Qualifications
Preferred Experience: - Demonstrated experience managing various personnel across multiple locations.
- Ability creating and maintaining databases and/or tracking systems independently and with a team.
- Advanced knowledge of Microsoft Office applications with a focus on Excel proficiency.
- Experience preparing documentation, reports and memorandums to executive management that analyze and summarize information and trends and develop and recommend solutions.
- Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change. Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support. Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget. Monitors contracts and agreements with suppliers, distributors and other organizational entities. Performs economic or business needs forecasting. Evaluates and analyzes programs, recommends improvements and/or policy changes. Monitors external regulatory and legal precedents effecting the operation of the division and department. Acts as a liaison with other city departments and management personnel.
Responsibilities- Supervision and/or Leadership Exercised:- Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. - Knowledge of applicable processes, techniques, and methods.
- Knowledge of fiscal planning and budget preparation.
- Knowledge of Federal, State, Local laws.
- Knowledge of city practice, policy and procedures.
- Knowledge of supervisory and managerial techniques and principles.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software applications.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to conduct research, identifying and analyzing trends, including root cause analysis.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to establish and maintain effective communication and working relationships with city employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* The minimum qualifications for the Administrative Manager position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity. A Master's degree may substitute for two (2) years of the required supervisory experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications?
* Are you a current City of Austin employee?
* Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Investigation.
* Do you have experience managing various personnel across multiple locations? Please list the employer or employers from your application where you gained this experience. If you have no experience, mark “N/A” as a response.
(Open Ended Question)
* Have you created and maintained databases and/or tracking systems independently and/or as part of a team? Please list the employer or employers from your application where you gained this experience. If you have no experience, mark “N/A” as a response.
(Open Ended Question)
* Briefly describe your knowledge of Microsoft Office.
(Open Ended Question)
* What experience do you have preparing documentation, reports and memorandums to executive management that analyze and summarize information and trends and develop and recommend solutions? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?
* If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements?
Optional & Required DocumentsRequired Documents Optional Documents
