Posting expires: July 10, 2024 Salary range: $58,596 - $97,588 WATERSHED MANAGER I (ADMIN) General Description The management analyst sr. for OWTR administration is responsible for all OWTR contracts. Assists with procuring the right services from the vendors in a timely manner at the lowest cost and best value in the best interest of the City. Will be responsible for managing the administration of ongoing contracts to assure services meet contract requirements. conducting analysis; interpreting rules and regulations; performing general clerical and administrative functions; conducting training; preparing reports; and processing associated paperwork.
Classification Standards This position will demonstrate a substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas.
- Manages the activities of existing contracts to assure they are completed on time, efficiently and meet the specific organizational quality measurements desired. Organizes team meetings with contractors to ensure goals are being met. Develops detailed corrective action processes when deficiencies are found.
- Reviews and approves with plant managers monthly invoices from contractors for work completed.
- Advises consultants and project managers regarding potential contractual problems and provides contractual interpretations as required.
- Signs work authorizations for vendors to begin work at authorized locations.
- Plans, directs, and organizes inspections to assure contractors meet the specified organizational measurements.
- Provides excellent service by responding to requests within one business day; responds to internal queries and provides notice of project changes and final notice of project award.
- Provides legislative talking points to Deputy Commissioner for upcoming contract legislation.
- Reviews technical specifications prepared by User Agency. Reviews Request for Proposals (RFP) and Invitations to Bid (ITBs) for all assigned projects. Schedules and attend project team meetings and provides procurement advisory and follow-up information to User Agency personnel. Develops performance criteria for evaluation of proposals. Coordinates team meeting.
- Communicates any changes in policy, procurement methods, standards, and regulations to department managers and administrative staff. Conducts bi-monthly in-house procurement training sessions.
- Ensures contracts are followed and any errors or problems corrected. Conducts quality control/quality assurance analysis on RFPs and ITBs.
- Develops contracts with related legislation and budgets; prepares and processes contract modifications, as warranted.
- Manages the budget of each contract to ensure no overages are incurred.
DATA ANALYSIS - Receives assignments and plans for data collection and analysis for assigned departmental functions or activities.
- Designs custom reports and data displays for projects and standard report formats for ongoing functions based on organizational needs for information.
- Reviews assigned operating records and/or databases for quality.
- Identifies processes or reporting functions that do not provide the necessary level of completeness, detail, or accuracy.
- Designs standard report formats based on organizational needs for information.
- Retrieves and summarizes data from various information systems for inclusion into research or operating reports.
Knowledge, SKILLS, and abilities - Solid understanding of NIGP and COA Procurement practices, policies, and procedures.
- Knowledge of contracts and how they are applied. Broad knowledge of all facets of profession and related fields.
- Skills in use of Microsoft Office, accounting software, databases.
- Good planning, organizational and communication skills.
- Ability to handle escalated issues.
- Ability to use independent judgment and discretion.
- Skilled in operation of computers to retrieve data and prepare reports and presentations; in writing narrative reports; in communicating.
- Skill in leading groups and in speaking to groups.
- Ability to organize and present data in presentations and narrative reports.
- Ability to review data and identify data trends and/or inconsistencies.
Minimum qualifications Bachelor’s degree in Procurement, Accounting, Business Administration, or related fields
6 to 8 years of related experience, or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this job.
Licensures and Certifications No license or certificate required; however National Institute of Governmental Purchasing (NIGP) courses / certification is helpful.
Closing Date/Time: 2024-07-10
