Job Summary Mohave County Procurement Department is currently recruiting for a Procurement Officer Senior in the Kingman, AZ area . Depending on qualifications, may underfill position. This posting may be used to fill current and future vacancies:
Procurement Trainee Range 11, Step 1-19: $19.13 - $32.59 (“The typical hiring salary is $19.13 - $23.54 - DOQ.”)
Procurement Officer I Range 13, Step 1-18: $21.09 - $34.87
(“The typical hiring salary is $21.09 - $25.93 - DOQ.”)
Procurement Officer II Range 15, Step 1-18: $23.26 - $38.47
(“The typical hiring salary is $23.26 - $28.61 - DOQ.”)
Procurement Officer Senior Range 17, Step 1-18: $25.65 - $42.41
(“The typical hiring salary is $25.65 - $31.55 - DOQ.”)
Responsible for the procurement of a wide range of commodities, professional services, architectural & engineering design, and construction services. This is the senior level class in the professional Procurement Officer series, working independently, handling the more difficult, complex, irregular, or high value procurements with a larger dollar volume. This class function is asked upon occasion to use judgment to solve unusual problems and may be primarily assigned to an offsite office location.
REPORTS TO Work is performed independently under administrative supervision of a higher level of authority. Work is performed with latitude for discretion and judgement. Work is reviewed in conference with the Director or Procurement Supervisor.
SUPERVISION EXERCISED Exercises technical supervision of subordinates. Work requires the occasional direction of helpers, assistant, seasonal employees, interns, volunteers, or temporary employees.
Essential Job Functions- Prepares and publishes sophisticated and complicated formal solicitations (i.e. Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQs).
- Prepares or provides direction on the preparation of informal solicitations (i.e. Informal Bid Requests (IBRs), small purchase quotations, and shortform agreements) and facilitates purchases when formal solicitations are not required.
- Reviews cooperative contracts to verify contract complies substantially with Mohave County procurement regulations, policies and procedures in order to determine if it is in the best interests of Mohave County to utilize the contracts.
- Procures services and commodities by reviewing requisitions and issues purchase orders.
- Assists user departments in developing specifications ensuring content does not include language which is too restrictive, unclear, or otherwise hinders the competitive procurement process.
- Reviews advanced specifications, requirements and Scopes of Work.
- Develops targeted supplier lists for solicitations based on type of commodities/services.
- Maintains phone, mail, personal contact with suppliers and their representatives.
- Conducts Pre-Bid, Pre-Proposal and Pre-Submittal Conferences.
- Develops, coordinates, negotiates, recommends contract awards, conducting market research, providing cost and price analysis, and implementing high-profile county contracts, programs and policies.
- Prepares documents for Board agenda items.
- Coordinates the renewal and extension of contracts.
- Acts as liaison between county personnel, internal customers, business community, and the general public.
- Serves as internal consultant for departments regarding purchasing policies and procedures to answer questions, ensure compliance, and provide direction in the proper method of procurement.
- Recommends new approaches, policies, and procedures to effect continual improvement in efficiency of department and services performed.
- Facilitates meetings, contract negotiations, evaluations, interviews, demonstrations and inspections.
- Daily technical writing and analyzing of county contracts.
- Consistently monitors supplier performance.
- Acts to mitigate and resolve discrepancies, claims and disputes in solicitations and contracts in accordance with State procurement law and the Mohave County Procurement Code.
- Facilitates the evaluation of responses to solicitations based on supplier qualifications, proposed approach, offered price, and specification conformance.
- Negotiate with vendors and consultants to obtain best value for commodities and services
- Researches and advises user departments on market trends, new product and service developments and alternative source selection.
- Communicates and acts in a professional manner with the public, co-workers, and work contacts.
- Participates in professional development sessions or seminars; stays current on trends, innovations, and legal developments in the purchasing field.
SECONDARY JOB FUNCTIONS - Performs related work as required.
- Performs special assignments as requested.
- Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
Minimum Qualifications- Bachelor’s degree in a related field, preferably in Administration, Business, Construction, Economics, Engineering, Finance, Public Policy, or Supply Chain.
- Five (5) or more years progressively responsible experience in Procurement specifying and contracting for the purchase of a wide variety of goods and services in a large, preferably governmental organization.
- Two (2) or more years of Public Procurement experience as a Certified Procurement Professional.
- OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.
SPECIAL JOB REQUIREMENT - Must possess and maintain one of the following Department recognized professional procurement:
- Certified Procurement Professional (NIGP-CPP)
- Certified Public Procurement Officer (CPPO)
- Certified Professional Public Buyer (CPPB).
- Certified Purchasing Manager (CPM)
- Certified Professional in Supply Management (CPSM).
- Certified Professional in Supplier Diversity (CPSD).
Willingness to attain additional knowledge in the public procurement field through reading of related information and materials and attending training classes towards maintaining professional procurement certification.Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.Provide acceptable driving history at no cost to the County.
Knowledge, Skills & AbilitiesKnowledge of:- Tools for coordinating various concurrent projects, preparing for meetings, conferences, and negotiations, and developing departmental forecasts and determinations.
- Large scale public procurement best practices and procedures, including e-procurement systems and related accounting systems.
- Various grades and qualities of commodities and services procured.
- Sources of supply and of market conditions including price trends.
- Competitive public procurement sourcing methods.
- Laws, statutes, ordinances, rules, and regulations governing the procurement of commodities and services for the County.
- Principles and practices of public administration.
- Principles, methods and practices of county government finance, budgeting, and accounting.
- Department policies, rules, and procedures
- Mohave County Procurement Code
- Mohave County Personnel Policies and Procedures, and Department Regulations.
Skill in:- Managing and prioritizing multiple and concurrent projects.
- Preparing for and conducting research to justify information presented to all levels within the organization.
- Recommending budget allocations to Client departments in consideration of future capital improvement projects.
- Efficiently and effectively operating and utilizing software applications to include Microsoft Office Suite.
- Proficiency in utilization of the Internet.
- Communicating and maintaining professionalism with the public, co-workers, and work contacts.
Ability to:- Correctly interpret directives, codes, proposals, correspondence, contracts, laws, statues, regulations, and claims.
- Perform mathematical calculations such as addition, subtraction, multiplication, and division and simple to complex algebraic formulas.
- Write professional correspondence, memos, executive summaries, contract language, legal documents, and policy recommendations.
- Use logical and sound judgment to resolve work problems through established guidelines.
- Work independently in completing assigned tasks and in maintaining records and other documentation accurately and legibly.
- Maintain effective working relationships with associate personnel and suppliers.
- Gather and analyze data, draw logical conclusions and make appropriate recommendations.
- Fulfill all physical requirements of the class.
- Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
- Occasionally travel for meetings and/or conferences.
- Perform the essential functions of the job specifications with or without a reasonable accommodation.
