Payroll Manager (Administrator I), Human Resources Division

Job Summary:

Under direction of the Director, initiates, analyze, process, and audit a diverse range of moderate to complex transactions in the HCM PeopleSoft application and State Controller’s Office (SCO) database. Also Interprets and executes and recommend modification policies that typically affect individual employees of a sub-unit. and back-up to the Director.

Responsibilities

Leadership/Supervision:
- Manage and oversee junior payroll staff and provide training.
- Conduct performance evaluation of the junior payroll staff.
- Supervise Payroll processing and procedures to ensure data integrity.
- Guide and direct Payroll staff for student pay processing: hiring, classifications, and eligibility guidelines.
- Serve as back-up to Director (payroll only).
- Evaluate and manage work priorities for payroll staff.
- Manage work operation on daily basis and actively assist or provide direction to staff and performance feedback to the Director.
- Determine and train for Payroll and campus staff for accurate payroll processing.
- Coordinate with Labor and Relations and participate in employee interviews as a witness, if needed.
- Develop information to be shared that may affect CBU position or negotiations.

Information Technology Services (ITS)/Human Resources Information Systems (HRIS):
- Subject Matter Expert (SME) for Time and Labor and Absence Management PeopleSoft modules (including Common Human Resources System (CHRS).
- Collaborate with Information Technology to review and test Human Capital Management (HCM) PeopleSoft new releases and update to Time and Labor and Absence Management before loaded into production.
- Responsible for ensuring testing of various HCM PeopleSoft modules following application patches and tool updates and for major system upgrades.
- Train timekeepers and managers on the time validation process.
- Content Management System (CMS) HUG team member.
- Conduct regular audits to ensure information in PeopleSoft and PIMS systems are accurate and match (IPEDS, CO HR Audits)
- Workforce Administration Subject Matter Expert (SME)
- Manage, maintain, and audit aspects of Workforce Admin that determines and validates end-user’s access in other PeopleSoft modules.
- Manage processing of PeopleSoft employment transactions.
- Main point-of-contact for Faculty Affairs Development (FAD) and college analysts regarding faculty PeopleSoft inquiries.
- Manage the set-up, administration, maintenance and overall workflow of Payroll and HR-related PeopleSoft modules.
- Primary contact for SME knowledge and escalation of technical issues/troubleshooting with ITS and the CO (when necessary).

Oversee a wide range of Payroll processing duties include but not limited to:
- Updates to personal data information.
- Hire and process pay for new hires, rehires, additional employment, special consultant, summer session, students.
- Update/issue pay due to promotions, reassignment, reclassifications, leaves, increases due to CBU.
- Determine retirement membership status.
- Work with FAD and college departments to insure proper processing of temporary faculty contracts and tenure-track appointments.
- Document/analyze/generate/reconcile pay for hourly, final settlements, academic adjustments, OT, shift differential, stipends, excess hours, and miscellaneous per FLSA and CBU agreements.
- Work alongside the Leaves Coordinator to assure accurate processing of pay for employees on leave, including non-industrial and worker’s compensation.

- Address payroll inquiries including CalPERS eligibility, leave accruals, social security and Medicare taxation, pay periods, holidays, EDD audits/data requests, employment verification and other inquiries related to pay and employment.
- Other duties as assigned.

Minimum Qualifications: Required Education and Experience

The equivalent of a Bachelor’s degree, along with 3 years of Payroll experience, and a minimum of 2 years of supervising or in a lead role in a related field.

Required Qualifications

- Able to understand and apply CBID to payroll processing.
- Excellent oral and communication skills.
- Ability to perform basic mathematical calculations.
- Ability to negotiate effectively and settle differences amicably.
- Demonstrate skills and experience in working collaboratively with client groups and team members withing Human Resources to complete multiple tasks.
- Strong customer services and interpersonal skills to interface with a wide range of customers (MPP, staff, unions representatives and other HR professionals).

Compensation and Benefits:

Anticipated Hiring Range: minimum $3,938 - maximum $7,245 monthly.

Classification Salary Range: minimum $3,938 - maximum $11,703 monthly.

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Exempt/At-Will

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.

First considerations will be given to candidates who apply by Wednesday, July 10, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Physical Exam

Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Jun 26 2024 Pacific Daylight Time
Applications close: Jul 10 2024 Pacific Daylight Time

Closing Date/Time:

San Bernardino, California 92407 United States View Map