The Family Support Division (FSD) is seeking a highly motivated individual to serve as Executive Assistant to the Director within the FSD Director’s Office in Jefferson City, MO. This is a senior-level administrative professional position that will assist divisional leadership through adept organizational ambassadorship as well as specialized support with priority initiatives & activities.
The person in this position must possess excellent written & interpersonal communication skills, a mindfulness regarding data stewardship, and an earnest ambition to help Missourians to secure & sustain healthy, safe, & productive lives.
*Effective July 01, 2024 the posted salary will increase by 3.2%.*
- Providing complex administrative assistance to the FSD Director;
- Drafting, editing, & reviewing content for intra-divisional initiatives & events;
- Collaborating on special projects with top-level management, legal, program & policy;
- Tracking project & contract dates, ensuring FSD stays within appropriate time frames;
- Coordinating logistical arrangements for program, division, or department efforts;
- Acquiring the knowledge necessary to act as a central resource regarding critical administrative software & technology (e.g. Wordpress, SharePoint, Tableau);
- Preparing clear & accurate messages regarding divisional policy changes & clarifications in accordance with the standing procedures of the units or sections involved;
- Responding appropriately to inquiries from state officials, customers, vendors, & the public regarding the agency, ensuring that any unresolved matters reach the proper hands;
- Arranging & facilitating meetings involving both large groups & individuals for the purposes of professional development, knowledge transfer, project updates, etc.;
- Researching assigned issues, compiling pertinent program or fiscal information, & preparing complex ad hoc reports, spreadsheets, and/or databases;
- Developing an awareness of Central Office support staff processes which would need to be attended to in the event of an absence or change in workload;
- Assisting as a core member of the FSD Director’s Office team by answering phones, handling correspondence, and helping to maintaining appropriate coverage of the office;
- Working closely with FSD Director’s Office team to keep apprised of matters which would need to be attended to in the event of an absence or change in workload;
- Staying up-to-date with all program areas within the division, as well as with the primary interests & priorities of the FSD Director’s Office;
- Exercising independence in decision-making based upon knowledge of agency operations, policies, & procedures.
One or more years of clerical support experience as an Administrative Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate.
ORFour or more years of office or related clerical experience including one year at the advanced clerical level (comparable to Administrative Support Assistant) or two years above the entry level (comparable to Office Support Assistant); and possession of a high school diploma or GED certificate.
Lack of post-secondary education will not be used as a sole basis denying consideration to any applicant.
Recruitment Area: Accepting applications from all qualified applicants.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
